Are you considering resigning from your job but don’t know how to properly convey your resignation? Don’t worry, we’ve got you covered with Email Resignation Letter Template. With this template, you can easily draft your resignation email without any hassle. We understand that resigning can be an emotional experience but sending a professional resignation email helps maintain a good relationship with your employer. So, make sure you take the time to craft the perfect resignation email. Our Email Resignation Letter Template can be easily customized to fit your needs, and we have provided plenty of examples to guide you through the process. So, don’t stress about resigning, use our template, and resign with confidence!
Email resignation letters should be structured in a clear and organized manner to ensure that your message is properly conveyed to your employer. The best structure for an email resignation letter template is one that is concise, professional and polite.
To begin with, an appropriate heading should be given to your email resignation letter. This heading should be brief and to the point, stating that it is a resignation letter. You can use an
tag to highlight this heading.
The first paragraph should include a formal statement declaring that you are resigning from your position. In this paragraph, it is important to clearly state your last day of work and the reasons for your resignation. This paragraph should be brief and straightforward.
In the second paragraph, you can express your gratitude towards your employer and colleagues for the support and opportunities they have given you during your time at the company. You should also mention that you are committed to making your transition out of the company as smooth as possible.
In the third paragraph, you can provide more information about your departure and any other relevant details. For example, you can mention details about any unfinished tasks and how you plan on completing them, or you can mention if you plan on recommending someone to replace you.
In the fourth and final paragraph, you can express that you would like to keep in touch with your employer and colleagues. You should also thank them for the experience you have gained at the company and wish them all the best for the future.
Overall, it is important to keep your email resignation letter professional and polite. Using the suggested structure and tone can help you achieve this. Make sure to wrap each paragraph using
tag.
Email Resignation Letter Template
Family Reason
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from [Company Name]. Due to unforeseen family circumstances, I must relocate and, unfortunately, I am unable to remain in my position with the company. I want to express my gratitude for the opportunity to work with such a great team and for the support and guidance provided during my tenure.
Please accept this letter as two weeks’ notice of my resignation, effective [Date]. I am committed to making the transition as smooth as possible and will do whatever I can to ensure that my duties are properly handed over.
Thank you again for everything and please let me know if there is anything else I can do to assist during this transition period.
Sincerely,
[Your Name]
Career Advancement
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from [Company Name] in order to pursue a new opportunity that aligns with my long-term career goals. I want to express my deep appreciation for the valuable experience and skills I have gained during my tenure at the company. It has been a pleasure working with such a talented team.
This letter serves as two weeks’ notice of my resignation, effective [Date]. I am committed to making this transition as smooth as possible and will ensure that all my projects and responsibilities are properly handed over to the team.
Please let me know what I can do to assist with the transition and thank you again for the support and opportunities provided.
Best regards,
[Your Name]
Health Reason
Dear [Manager’s Name],
It is with deep regret that I submit my resignation from [Company Name] due to health reasons. It has been a difficult decision, but my doctor has advised me that I must take a leave of absence to focus on my health. Please know that I have enjoyed working with such an amazing team and appreciate the opportunities and support provided during my tenure.
This letter serves as two weeks’ notice of my resignation, effective [Date]. I will do everything I can to ensure that the transition is as smooth as possible and that all my projects and responsibilities are properly handed over to the team.
Thank you again for everything and please let me know if there is anything else I can do to assist during this transition period.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
Please accept this letter as my official resignation from [Company Name]. I have recently received an offer to relocate to [City/State], and while it is a difficult decision to leave, I must accept the opportunity as it will be a great advancement in my personal and professional life.
This letter serves as two weeks’ notice of my resignation, effective [Date]. I will do everything I can to facilitate a smooth transition during this period. I am grateful for the time I spent with the [Company Name] team and the experiences I have gained.
Thank you again for the support you have provided during my time here.
Best,
[Your Name]
Company Restructuring
Dear [Manager’s Name],
I am writing to inform you that due to the recent restructuring within [Company Name], my position has been eliminated, and I must submit my resignation. I am grateful for the experience and opportunities provided during my tenure and am proud of the work that I have accomplished with the team.
This letter serves as two weeks’ notice of my resignation, effective [Date]. I am committed to making the transition as smooth as possible and will ensure that all my responsibilities are properly handed over to the appropriate team members.
Please let me know what I can do to assist during this transition period and thank you again for everything.
Warm regards,
[Your Name]
Better Job Offer
Dear [Manager’s Name],
I am writing to inform you that after much consideration, I have decided to resign from [Company Name] to accept a better job offer. I want to express my deep appreciation for the opportunities and experience gained while working with the team.
Please accept this letter as two weeks’ notice of my resignation, effective [Date]. I will ensure that the handover process is as smooth as possible, and all my responsibilities are properly transferred to the appropriate team members.
Thank you again for everything and please let me know if there is anything else I can do to assist during this transition period.
Best regards,
[Your Name]
Personal Reasons
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from [Company Name]. I have decided to take some time off to focus on my personal life, which requires my full attention at this moment. I want to express my gratitude for the opportunity to work with such a great team and for the support and guidance provided during my tenure.
This letter serves as two weeks’ notice of my resignation, effective [Date]. I am committed to making the transition as smooth as possible and will do whatever I can to ensure that my duties are properly handed over.
Thank you again for everything and please let me know if there is anything else I can do to assist during this transition period.
Sincerely,
[Your Name]
Tips for Writing an Email Resignation Letter Template
When you’ve decided to leave your current job, it’s important to resign in a professional manner. Writing an email resignation letter template can be a quick and easy way to let your employer know of your intentions. However, there are a few things to keep in mind as you craft your message.
1. Keep it brief and straightforward. Your resignation letter doesn’t need to be long and detailed. Simply state your intention to resign, provide the date of your last day of work, and thank your employer for the opportunities you’ve had during your time there.
2. Be polite and professional. Even if you’re leaving your job for negative reasons, it’s important to remain professional in your resignation email. Be polite and avoid burning bridges with your employer or colleagues. You never know when you may need a reference or work with these people in the future.
3. Offer to assist with the transition. If possible, offer to help train your replacement or assist in any way during your remaining time at the company. This demonstrates your commitment to leaving on good terms and can make the transition smoother for your employer and colleagues.
4. Be prepared for the response. Your employer may respond to your resignation email in a variety of ways. Some may be appreciative and wish you well, while others may be disappointed or ask for an explanation. Be prepared for any response and remain respectful throughout the process.
Overall, writing an email resignation letter template can be a professional and efficient way to let your employer know of your intentions to leave. Keep these tips in mind as you craft your message, and remember to remain professional and respectful throughout the process.
Email Resignation Letter Template FAQs
What is an email resignation letter template?
An email resignation letter template is a pre-formatted document that can be easily used by an employee who is resigning via email.
How do I use an email resignation letter template?
You can use an email resignation letter template by customizing it to your specific circumstances, such as your job position, your length of employment, and your reason for resigning.
What information should be included in an email resignation letter?
Some key information that should be included in an email resignation letter are your name, your job position, your last day of work, and a brief explanation for why you are resigning.
Can I use a generic email resignation letter template?
Yes, you can use a generic email resignation letter template, but it is important to personalize and customize it to fit your specific circumstances.
Is it okay to resign via email?
Resigning via email is not the ideal way to resign, but in certain circumstances, such as if you work remotely or are unable to meet with your employer in person, it may be acceptable.
Should I include any positive comments about my employer in my email resignation letter?
It is always a good idea to include some positive comments about your employer in your email resignation letter, even if your reasons for leaving are negative. This can help to maintain a professional and positive relationship with your former employer in the future.
What is the best time to send my email resignation letter?
The best time to send your email resignation letter is during working hours on a business day, and ideally with enough notice to give your employer time to respond and make arrangements for your departure.
Thanks for Reading
Well, that’s all from me on email resignation letter templates! I hope that this little guide has helped you out and saved you some time. Remember, there are plenty of resources out there to help you if you need some additional help or advice. Don’t be afraid to seek out help and guidance when you need it! Thanks for reading and I hope to see you here again soon!