How to Write an Emotional Resignation Letter Template for a Smooth Transition

Have you ever been in a situation where you felt overwhelmed, frustrated, and unhappy with your job? It’s perfectly normal to have these feelings, and sometimes the best course of action is to resign. Writing a resignation letter can be challenging, but it’s important to leave on good terms. That’s where an Emotional Resignation Letter Template comes in handy – it allows you to express your feelings while maintaining professionalism. The good news is that there are tons of examples on the internet that you can use and edit to fit your situation. So if you’re considering resigning and want to do it with grace and honesty, a Emotional Resignation Letter Template might just be the perfect solution for you.

The Best Structure for an Emotional Resignation Letter Template

If you have decided to resign from your current job due to emotional reasons, you may find it challenging to put your thoughts and feelings into words. However, writing a resignation letter is a crucial step that you must take to inform your employer about your decision and to leave a good impression.

Here is the best structure for an emotional resignation letter template that you can use:

1. Introduction and Purpose

Begin your letter by addressing your employer or manager and stating your purpose. State that you are resigning from your position and provide the effective date of your resignation. Be clear and concise in your communication so that there is no confusion in the message you are conveying.

2. Appreciation and Gratitude

Take some time to express your appreciation and gratitude towards your employer or manager in this section. It could be thanking them for their support, guidance, and mentorship during your time in the position. Show your gratitude towards your team members and colleagues as well. Remember to keep your tone positive and sincere.

3. Explanation for Resignation

You can mention your reason for resignation in this section. Be honest and professional while doing so. It could be emotional or personal reasons that prompted you to make this decision. Explain your situation but avoid being negative or critical. Maintain professionalism and avoid getting too personal.

4. Offer Assistance

In this section, you can offer your assistance during the transition period. You can mention the tasks or projects that you are currently handling and provide any recommendations on how they can be completed smoothly. Show that you are committed to ensuring that your departure does not cause any disruption to the team or the company.

5. Closing and Good Wishes

End your letter by offering your good wishes and expressing your gratitude once again. Wish your employer and the team all the best for the future. Be cordial in your communication to maintain a positive relationship even after your resignation.

In conclusion, properly structuring an emotional resignation letter will allow you to convey your message in a clear, professional, and positive manner. Remember to keep your tone respectful and sincere, and avoid any negativity or criticism towards anyone. Make sure to proofread your letter before submitting it to your employer, as it is a representation of your professionalism.

7 Emotional Resignation Letter Templates for Different Reasons

Sample 1: Emotional Resignation Letter due to Ill Health


With a heavy heart, I am writing this emotional resignation letter to inform you that I am resigning from my position as a Senior Accountant at XYZ Corp. My doctor has recently diagnosed me with a life-threatening illness that requires my immediate attention, and I need to focus on my health at this moment.

I understand that my decision to resign may cause inconvenience to the company, but I hope that you will understand my situation and accept my resignation with immediate effect as there is nothing more important than taking care of my health. I am grateful for the opportunities and experiences I have gained while working in this organization.

Thank you for your support and understanding during this challenging time in my life.

Yours sincerely,

[ Your Name ]

Sample 2: Emotional Resignation Letter due to Family Matters

Dear [Manager’s Name],

It is with a heavy heart that I am writing this emotional resignation letter to inform you of my immediate resignation from [position] at [company name]. My family is in the midst of a personal crisis that requires my full attention, and I cannot continue with my responsibilities at the company while ensuring that my family’s needs are met.

I have enjoyed working at [company name] and am grateful for the opportunities and experiences that I have gained. My resignation should not be taken as a reflection of my opinion or dissatisfaction with the company’s management or work environment.

Thank you for understanding my situation, and please inform me of any further necessary steps I need to take during my transition out of the company.


[ Your Name ]

Sample 3: Emotional Resignation Letter due to Relocation

Dear [Manager’s Name],

It is with sadness that I submit this emotional resignation letter from my position as [Your Position] at [Company Name]. Due to unforeseen circumstances and job relocation, I no longer can continue my regular schedule of work at this company.

I appreciate the opportunities I have been given while working here and know that this company has invested its resources into my growth and development. I enjoyed every moment of collaborating with a team of professionals in this company, and any loss to me is regretful.

Please let me know if I can help to make this transition smooth and easy. Forwarding my email, giving adequate notice or preparing my replacement for the work ahead is something I can help with if necessary.

Thank you for your understanding and support.


[ Your Name ]

Sample 4: Emotional Resignation Letter due to Better Opportunities

To Whom It May Concern,

I am writing this emotional resignation letter to inform you of my resignation from my position as [Your Position] with [Company].

After much deliberation, I have decided to pursue better opportunities elsewhere that align more with my career goals and aspirations. It was not an easy decision to leave the team or coworkers I valued so much, but It is the best decision I could make for my future endeavors.

I appreciate the opportunities and experiences that I gained while working for this company and the support from my colleagues. I hope we can stay connected in the future.

Again, thank you for making my time here a positive and productive experience, and for your understanding during my transition.


[ Your Name ]

Sample 5: Emotional Resignation Letter due to Harassment

Dear [Manager’s Name],

I am writing this emotional resignation letter to express my deep regrets about leaving [Company Name], but recent occurrences have made it difficult for me to continue with my work.

I recently experienced harassment from a fellow employee, and the company’s inaction or indifference towards the situation was very disconcerting. It has created an unbearable environment for me to continue in this position, and my mental state has completely deteriorated.

Please understand, it is not your management or organization. However, I refuse to tolerate harassment in any manner under any circumstance. With that at the forefront of my thoughts, I resign from my position as [Your Position].

I appreciate your support during my time here and the friendship and respect that I have gained. If there is anything else required to assist with my resignation, I am happy to oblige.

Thank you again for your understanding.


[ Your Name ]

Sample 6: Emotional Resignation Letter due to Financial Instability

Dear [Manager’s Name],

It is with regret that I submit my emotional resignation letter from my position as [Your Position] at [Company Name]. Due to unforeseen circumstances, I find it difficult to maintain the stability of my finances and could no longer perform my duties here at the company.

I regret to have to resign at this time and am extremely grateful for the opportunities afforded to me by this organization – it has been an enjoyment coming to work each day. If there ever were an opportunity in the future to join this company, I wouldn’t hesitate to give my service again.

Thank you for your understanding and support.


[ Your Name ]

Sample 7: Emotional Resignation Letter due to Personal Reasons

Dear [Manager’s Name],

It is with a heavy heart that I submit my emotional resignation letter from my duties as [Your Position] at [Company Name]. I regret to inform you that I must leave immediately due to personal and private reasons.

I have made some difficult choices the past few months and feel that this decision is best for my situation. I have enjoyed my time here at the company and will always fondly remember the great things we have achieved as part of a team.

I would like to thank you for the opportunity to work at this company. You managed a great system, and your leadership was excellent.

I apologize for any inconvenience that this sudden resignation may cause, but I am willing to help with the transition as much as I can. Please let me know if there is anything you need from me or how I can make the process go smoothly.

Thank you for the support you have shown me during my time here.

Yours sincerely,

[ Your Name ]

Tips for Writing An Emotional Resignation Letter

If you find yourself in a position where you have to write an emotional resignation letter, it’s essential to keep several things in mind to convey your message effectively. Here are some tips that will guide you through the process:

1. Be clear and concise

Ensure that your resignation letter is clear and to the point. Avoid using complicated or ambiguous language that could create confusion. State your intention to resign and the reason for your decision plainly and straightforwardly.

2. Use a professional tone

Even though you might be resigning because of emotional reasons, it’s important to maintain a professional tone throughout the letter. Keep in mind that this letter will be a permanent record and could be used as a reference in the future. Avoid using harsh or accusatory language and make sure to thank your employer for the experience.

3. Explain your reasons

If possible, explain why you’re leaving your current position. This will help your employer understand your perspective and may even help them address any underlying issues that may have contributed to your decision to resign. Keep in mind that this is not the time to air grievances, but rather to give context to your decision.

4. Express gratitude

Although this may be a challenging decision, expressing gratitude towards your employer and colleagues is essential. Acknowledging the support and opportunities that your employer has given you and thanking them for their help can help you maintain a positive relationship with the company as well as any current or former colleagues.

5. Keep a copy

After writing your emotional resignation letter, it’s essential to keep a copy of the letter for your records. This can be your proof that you have submitted your resignation and can help you avoid any misunderstandings in the future. Additionally, a written copy of the letter can act as a reference for future employers.

Keep in mind that while writing an emotional resignation letter might be difficult, it’s essential to remain composed and professional. By following the tips listed above, you can ensure that your letter conveys your message effectively and respectfully.

FAQs about Emotional Resignation Letter Template

What is an Emotional Resignation Letter?

An Emotional Resignation Letter is a formal document that states an employee’s decision to resign due to personal or emotional reasons.

Is it appropriate to use an Emotional Resignation Letter?

It depends on the situation. If an employee is experiencing emotional or personal issues that affect their work performance, it may be necessary to use this type of resignation letter.

How do I write an Emotional Resignation Letter?

Start by expressing gratitude for the opportunity to work for the company and explain the situation that led to the decision to resign. Be honest and concise, and avoid blaming anyone for the situation.

Should I provide details about my personal situation in the letter?

You don’t have to, but you could if you think it might help the company understand your situation and prevent the same issue in the future.

How should I deliver the Emotional Resignation Letter?

The letter should be delivered to the immediate supervisor or the human resources department in person or by email.

What should I do if my supervisor disagrees with my decision to resign?

You have the right to resign, and your supervisor cannot force you to stay. However, you could have a conversation with your supervisor to discuss any potential solutions or alternatives to resigning if you feel comfortable with it.

What should I do after I submit the Emotional Resignation Letter?

You should be prepared to transition smoothly from your current position and make sure you handle any outstanding work properly. It is also important to maintain a positive and professional relationship with your former employer.

Say Goodbye with Emotional Resignation Letter Template

Thank you for taking the time to read about our emotional resignation letter template. We hope that this article has helped you understand the importance of expressing yourself and your emotions in a resignation letter. Remember, even if you’re leaving a job, your relationships and connections are still important and should be acknowledged. Be sure to visit us again for more helpful tips and templates! Good luck in your future endeavors!