Hey everyone! Are you looking for a job in Malaysia and anticipating an offer letter from your prospective employer? Once you receive a verbal job offer, it’s mandatory for the company to send an employment confirmation letter to you. This document serves as proof that you have been offered a job and that you have accepted it. It contains all the essential details such as your role, salary, job location, and other relevant information.
We understand that preparing a professional employment confirmation letter may seem daunting, especially if you’re unfamiliar with the standards and requirements in Malaysia. However, fret not! We’ve got you covered. We have compiled a list of employment confirmation letter sample Malaysia that you can find online and edit them as needed.
With just a few clicks, you can access the samples and templates for employment confirmation letter that suit your needs. You can personalize them to your liking by incorporating your details and customizing the content in a way that resonates best with you.
Whether you’re an employer drafting an offer letter, or an employee scrutinizing an employment confirmation letter, we hope that our comprehensive list of employment confirmation letter samples Malaysia will help you in your journey. Stay tuned, browse through our website, and discover the perfect template for you!
The Best Structure for an Employment Confirmation Letter in Malaysia
If you are an employer in Malaysia who needs to draft an employment confirmation letter, it’s crucial to structure it correctly. This letter is a formal communication that confirms an employee’s appointment details, status, and relevant terms and conditions. Here is the best structure to follow when writing an employment confirmation letter sample Malaysia.
Heading Section:
The first section of your employment confirmation letter should have a proper heading that includes the company’s name, address, and contact information. The current date and the employee’s name and address should also be included.
Introduction:
The introduction of your letter should state why you are writing the letter in a clear and concise way. You must include the job title, the date of employment, and the employee’s name. The introduction should be direct and to the point.
Job Description and Responsibilities:
This section should provide a brief description of the employee’s role and responsibilities associated with the position. This will help the employee understand their job description better. You can mention the tasks the employee will be responsible for, the expected working hours, and other relevant details.
Salary and Benefit Package:
This section should include the salary and benefit package that the employee is entitled to. Give a detailed breakdown of the employee’s salary scale, allowances, bonuses, and other benefits such as medical insurance coverage, paid leave entitlements, and retirement benefits.
Closing:
The closing should reiterate the terms of the appointment and express your confidence and optimism in your team member’s performance. You can also include a reference to your company’s confidentiality or intellectual property protection policies.
Signature:
The final section of the letter should include the employer’s signature, printed name, and designation. This validates the employment confirmation and acknowledges the recipient’s acceptance of the offer.
In conclusion, the employment confirmation letter is an important document that sets out clear expectations for both the employer and employee. The structure of the letter should be straightforward, concise, and professional. Following the suggested structure will ensure that your employment confirmation letter meets its objective of confirming your employee’s appointment details and outlining the relevant terms and conditions.
Employment Confirmation Letter Samples for Malaysia
Sample 1: Employment Confirmation Letter for Loan
Dear Sir/Madam,
This letter is to confirm that Mr. John Smith has been employed with our company, ABC Pvt Ltd., as a Sales Executive since 1st January 2018. His monthly salary is RM 4,500.00, and he is presently working full-time at our office located at No. 123, Jalan Pandan Indah.
As per your request, we confirm that Mr. Smith is an active employee of ABC Pvt Ltd. and has a stable income. We appreciate your trust and confidence in our employee and company.
Please feel free to contact us for further clarification or assistance. Thank you.
Best regards,
John Tan
Human Resource Manager
Sample 2: Employment Confirmation Letter for Visa Application
Dear Sir/Madam,
This is to certify that Ms. Jane Williams, ID No. XYZ456, has been employed with our company, XYZ Sdn Bhd. as a Marketing Manager since 1st April 2019. Her monthly salary is RM 7,000, and she is presently working full-time at our office at Level 10, 88 Jalan Syed Putra.
Ms. Williams is a responsible and diligent employee, and we have no objection to support her visa application. We can confirm that our company has no legal, disciplinary, or ethical issues with her employment, and she is free to travel abroad as per future business requirements.
If you have any further queries, please do not hesitate to contact us. Thank you.
Best regards,
Samantha Lee
Human Resource Manager
Sample 3: Employment Confirmation Letter for Bank Account Opening
Dear Sir/Madam,
This is to verify that Mr. Ivan Wong, ID No. XYZ123, has been employed with our company, Wong Enterprises, as an IT Technician since 1st June 2016. His monthly salary is RM 5,000, and he is presently working full-time at our office located at No. 20, Jalan Imbi.
As per his request, we confirm that Mr. Wong is an active employee of our company and has a stable income. We hereby provide our consent for him to open a personal bank account in your bank. Please facilitate the necessary procedures for the smooth completion of the account opening process.
Please feel free to contact us for any further assistance. Thank you.
Best regards,
Steve Wong
Human Resource Manager
Sample 4: Employment Confirmation Letter for Car Loan
Dear Sir/Madam,
This letter is to confirm that Mr. Peter Lim has been employed with our company, Lim Trading Sdn Bhd., as a Finance Manager since 1st August 2017. His monthly salary is RM 12,000, and he is presently working full-time at our office located at No. 33, Jalan Raja Chulan.
We confirm that Mr. Lim has a stable income and has been consistently contributing to our company’s success. We have no objection to support his car loan application and certify that he is a valuable asset to our company.
Please let us know if you need any further assistance from our end. Thank you.
Best regards,
Michelle Tan
Human Resource Manager
Sample 5: Employment Confirmation Letter for Housing Rental
Dear Sir/Madam,
This letter is to verify that Ms. Elena Wong, ID no. XYZ987, has been employed with our company, XYZ Corporation, as a Senior Accountant since 1st September 2015. Her monthly salary is RM 8,000, and she is presently working full-time at our office located at Level 7, Tower A in the KLCC Complex.
We confirm that Ms. Wong is an active employee and is receiving a regular salary as per our company policy. She is a responsible and reliable employee with sound financial status. We have no objection to confirm her employment status to support her housing rental application.
If you need any further information or clarification, please do not hesitate to contact us. Thank you.
Best regards,
Roy Lee
Human Resource Manager
Sample 6: Employment Confirmation Letter for Immigrant Status
Dear Sir/Madam,
This is to confirm that Mr. Ahmad Khalid has been employed with our company, ABC Trading Sdn Bhd., as a Sales Representative since 1st November 2018. His monthly salary is RM 4,500, and he is presently working full-time at our office located at No. 6, Jalan Tun Razak.
We are pleased to confirm that Mr. Khalid is an active employee of our company with a stable income. He is a responsible and diligent employee who has contributed to our company’s success. We have no objection to support his immigrant status as and when required.
Please let us know if you need any further assistance or information. Thank you.
Best regards,
Michelle Tan
Human Resource Manager
Sample 7: Employment Confirmation Letter for Work Permit
Dear Sir/Madam,
This letter is to confirm that Mr. Michael Lee has been employed with our company, Lee Industries Sdn Bhd, as a Project Manager since 1st January 2015. His monthly salary is RM 15,000, and he is presently working full-time at our office located at No. 20, Jalan Bangsar.
We certify that Mr. Lee is an active employee of our company and is receiving a regular salary. He is a trustworthy employee and has contributed significantly to our company’s growth. We support his application for a work permit and confirm that he has no legal, disciplinary, or ethical issues with his employment status in our company.
Please feel free to contact us if you need any further assistance. Thank you.
Best regards,
Samantha Lee
Human Resource Manager
Tips for Employment Confirmation Letter Sample Malaysia
Writing an employment confirmation letter can be a daunting task. It’s important to ensure that the letter contains all necessary information and is written in a professional manner. Here are some tips to help you write a great employment confirmation letter sample in Malaysia:
- Include all relevant information: Make sure to include the employee’s name, position, start date, and employment status. If the employee is a permanent employee, mention the terms of their employment, such as the number of working hours per week and the salary.
- Be concise and clear: Keep the letter brief and to the point. Avoid using technical jargon or complicated language. Use simple language that is easy to understand.
- Use a professional tone: Use a formal and professional tone in the letter. Keep in mind that it is a formal document and should be written accordingly. Avoid using slang or colloquial language.
- Proofread: Make sure to proofread the letter before sending it to the employee. Check for spelling and grammatical errors, and ensure that the letter is formatted correctly.
- Date and sign: The employment confirmation letter should be dated and signed by the employer or the HR representative. This makes it official and gives it more weight.
In conclusion, writing an employment confirmation letter is essential for both employers and employees. The letter serves as proof of employment and can be used for various purposes, such as applying for a loan or a visa. Ensure that the letter contains all necessary information, is written in a professional tone, and is free from errors. Follow these tips to create an effective employment confirmation letter for your employees in Malaysia.
Employment Confirmation Letter Sample Malaysia: FAQs
What is an employment confirmation letter, and why is it important?
An employment confirmation letter is a formal document issued by an employer to confirm an employee’s employment status. It is important because it is used as proof of employment for various purposes, such as applying for a loan, visa applications and other legal matters.
What information should an employment confirmation letter contain in Malaysia?
An employment confirmation letter in Malaysia should contain the employee’s name, job title, date of hire, salary, employment status, and the duration of employment. It should also be signed by the employer or authorized representative.
How can I request an employment confirmation letter from my employer?
You can request an employment confirmation letter from your employer by submitting a formal request in writing. You should provide your name, job title, and the reason why you need the letter. Your employer may also require additional information depending on their internal policies.
Can an employment confirmation letter be used as proof of income for a loan application?
Yes, an employment confirmation letter can be used as proof of income for a loan application. The letter should contain information about the employee’s salary and employment status to show the lender that they are currently employed and have a stable source of income.
What is the difference between an employment confirmation letter and an experience letter?
An employment confirmation letter confirms an employee’s current or former employment status with a company, while an experience letter provides details about the employee’s job duties, responsibilities, and achievements during their employment. An experience letter is typically issued when an employee leaves a company, while an employment confirmation letter can be issued at any time during employment.
Can an employment confirmation letter be issued by email?
Yes, an employment confirmation letter can be issued by email, but it must be signed by the employer or authorized representative to be considered valid. Employers may also choose to issue a hardcopy of the letter to the employee or directly to the requesting party for original signatures.
Is it mandatory for an employer to issue an employment confirmation letter to their employees?
Although it is not mandated by the labor law in Malaysia, employers are encouraged to provide an employment confirmation letter to their employees upon request. It is an important document that can be used for various purposes, and not providing one can lead to unnecessary complications for the employee.
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