10 Free Employment Letter of Intent Template Samples for Job Seekers

Looking for a way to make a positive impression on your future employer? An employment letter of intent can do just that! This template is the perfect tool to help you stand out amongst other job applicants. Not only does it showcase your enthusiasm and dedication to the position, but it also gives you an opportunity to highlight your qualifications and experience. Best of all, you can easily find examples of employment letter of intent templates and edit them as needed to fit your unique situation. So why wait? Start crafting the perfect letter of intent today and take the first step towards your dream job!

The Best Structure for an Employment Letter of Intent Template

Hey there, jobseeker! If you’re currently on the hunt for a new job, you’re probably already familiar with the process of submitting a resume, cover letter, and a letter of intent. But did you know that the structure and content of your letter of intent can make a big difference in whether or not you get hired? Here’s how to structure your employment letter of intent template to make the best possible impression on potential employers.

First things first: make sure your letter is addressed to the proper person or department. If you’re responding to a job posting, the name and contact information of the hiring manager should be listed. If you’re sending a general letter of intent to a company without a specific job opening, make sure to research the appropriate person or department to send your letter to. Starting off with a generic “To Whom It May Concern” can come across as lazy and unprofessional.

Next, start your letter with a brief introduction that explains who you are and why you’re writing. This is your opportunity to showcase your personality and enthusiasm, so don’t be afraid to inject a bit of your own voice and tone into this section. For example, you might begin by saying something like, “I’m excited to be writing to express my interest in joining your team at XYZ Company as a marketing specialist. After researching your company and its values, I feel confident that I would be a great fit for the team.”

After your introduction, it’s time to dive into the body of your letter. Here’s where you’ll want to focus on explaining why you would be the best candidate for the job. This might include highlighting your relevant experience, education, skills, and accomplishments. Be sure to tie your experience into the specific job you’re applying for, and explain how your skills and experience would benefit the company.

In the final paragraph of your letter, wrap up by re-emphasizing your enthusiasm for the position and the company, and explain what your next steps will be. For example, you might say something like, “I look forward to the opportunity to discuss my qualifications with you further. Please don’t hesitate to contact me if you have any questions or to schedule an interview. Thank you for considering my application.”

Finally, be sure to include a polite and professional closing, such as “sincerely” or “best regards,” followed by your full name and contact information. And don’t forget to attach your resume and any other supporting documents that may be requested in the job posting.

By following this structure for your employment letter of intent template, you’ll be well on your way to impressing potential employers and landing your dream job. Good luck!

Sample Employment Letter of Intent Templates

Letter of Intent for Employment Promotion

Dear [Employee’s Name],

I am writing this letter of intent to support your promotion within our organization. During your tenure, you have exhibited an exceptional level of professionalism, leadership, and a strong work ethic. You have consistently taken your responsibilities seriously, demonstrating an eagerness to learn industry-related skills and knowledge.

You have demonstrated the ability to challenge norms and identify opportunities for growth. Your dedication and hard work have earned you recognition, appreciation, and respect from both your colleagues and supervisors. We would be delighted to see you achieve more significant milestones in your career.

We believe that with your experience and qualifications, you possess the capabilities necessary to advance and grow within the company. We hereby endorse your promotion to [New Position]. We congratulate you on your hard work and dedication, and we look forward to working with you in your new capacity.


[Your Name]

Letter of Intent for Employment Transfer

Dear [Employee’s Name],

I am writing this letter of intent to support your transfer to [Department/Location]. During your tenure at [Current Department/Location], you have demonstrated excellent interpersonal skills and a willingness to learn and adapt to new environments. You have shown the dedication and focus required for success in a fast-paced workplace.

We believe that your experience and skill set would be of great benefit to our [New Department/Location] team. Your transfer to a new role/location will not only provide you with exciting opportunities but also help us progress further in meeting our organization’s goals.

Given your achievements at [Current Department/Location], we trust that you will continue to deliver exceptional results at [New Department/Location]. We wholeheartedly endorse your transfer and look forward to seeing you make positive contributions in your new capacity.


[Your Name]

Letter of Intent for Employment Certification

Dear [Employee’s Name],

I am writing this letter to confirm that you have been employed with us from [Joining date] to [Last Working Day] in the capacity of [Job Title]. During your tenure, you have demonstrated extraordinary performance and professionalism in your duties.

We consider you as an essential asset to our organization, and we commend your service to the company. We are confident that your skills, experience, and knowledge will contribute towards your future success in your career endeavors.

We hereby affirm that your employment was terminated on [Last Working Day] due to [Reason for Termination], and you are eligible for [Severance Pay/Certification/Letter of Recommendation].

We wish you every success in your future endeavors.


[Your Name]

Letter of Intent for Employment Resignation

Dear [Employee’s Name],

It is with sadness that we have received your resignation from our organization. During your time at [Company Name], you have been a dedicated, hardworking and dynamic employee.

We want to thank you for your contributions towards our organization’s growth and development. Your strong work ethic and willingness to help others have made you an invaluable member of the team. We recognize your exceptional skills and professionalism, and we congratulate you on your new prospect.

We want to assure you that we will provide you with all the necessary support during your transition period. We are confident that you will make a significant and positive impact in your future endeavors. We wish you all the best in your future endeavors.


[Your Name]

Letter of Intent for Employment Probation Extension

Dear [Employee’s Name],

We are writing this letter to inform you that your period of probation has been extended to [EndDate]. During your probationary period, we have analyzed your performance, and we have identified areas that require attention.

We appreciate your efforts to meet the company’s standards during your current probationary period. However, we believe that an extension of your probationary period is necessary to evaluate your suitability for the position.

We will continue to monitor your performance and coach you through any deficiencies to give you the best chance of success in the role. We appreciate your understanding, and we look forward to seeing positive changes in your performance.


[Your Name]

Letter of Intent for Employment Termination

Dear [Employee’s Name],

We regret to inform you that your employment with us is being terminated, effective [Termination Date], due to [Reason for Termination]. We understand that this is disappointing news, but we are compelled to take this step due to [Reason for Termination].

During your employment term, we have conveyed our expectations on numerous occasions. However, despite our efforts to help you improve, we have observed no significant upturn in your performance, prompting us to make this difficult decision.

We appreciate your efforts in the company’s interest, and we regret that things did not work out as we expected. We are pleased to acknowledge your contributions towards achieving the company’s goals, and we thank you for your dedication and commitment.

We would like to wish you the best for the future and trust that you will learn from this experience.


[Your Name]

Letter of Intent for Employment Confirmation

Dear [Employee’s Name],

I am writing this letter to inform you that your probationary period has ended, and we are pleased to confirm your employment with us at [Company Name]. Your exemplary work and dedication to your tasks have earned our recognition and respect. We appreciate your contribution towards the growth and development of the company.

We believe you would continue to strive to enhance your skills and knowledge to help the company reach future objectives. We trust that you will maintain your high standards of work performance and productivity. Our vision and mission align with the goals of securing our mutual success and continue to provide you with opportunities to become an integral part of our team.

Therefore, we congratulate you on your confirmation of employment and look forward to your continued success.


[Your Name]

Tips for an Effective Employment Letter of Intent Template

An employment letter of intent is one of the most essential documents a job applicant must craft. It serves as a professional and formal introduction to a potential employer and communicates your intentions and qualifications. Your letter of intent could either make or break your chances of landing that dream job, so it is essential to ensure it is well-crafted and perfectly aligned with the purpose of your application. Here are some essential tips to guide you in creating an effective and competent letter of intent template:

  • Address the letter properly: Begin by addressing your letter of intent to the right person. The name and title of the hiring manager or recruiter must be accurately obtained from the job listing or company website.
  • Be concise: A letter of intent should not exceed one page. It should be brief, concise, and straight to the point. Avoid including too much information that may overwhelm the reader.
  • Highlight your qualifications: Your letter of intent should showcase your qualifications, experiences, and skills relevant to the available position. It will help you stand out among other applicants and increase your chances of getting a callback.
  • Show enthusiasm towards the company: Convey your motivation and enthusiasm for the company and the position you are applying for. Highlight how your values and goals align with the company’s mission and vision.
  • Use professional and error-free language: Handling grammar and spelling errors is detrimental to your letter’s credibility. Ensure you follow the correct formatting of a professional business letter.
  • Close professionally: End your letter of intent with a call to action and an expression of gratitude for considering you a potential candidate.

In summary, creating an effective employment letter of intent requires careful attention to detail, selecting the right words, language, and tone. Ensure your letter of intent aligns with your job application’s purpose and showcases your suitability for the available position. Paying attention to these essential tips will increase your chances of receiving an invitation for an interview.

FAQs related to Employment Letter of Intent Template

What is an employment letter of intent?

An employment letter of intent is a document that indicates the intention of an employer to hire a prospective employee. It outlines the terms and conditions of employment that the employer is willing to offer the candidate.

Why is an employment letter of intent important?

An employment letter of intent sets clear expectations for both the employer and the candidate. It outlines the terms and conditions of employment, including salary, benefits, job responsibilities, start date, and more. It helps to ensure that both parties are on the same page before the official employment offer is made.

What should be included in an employment letter of intent?

Typically, an employment letter of intent should include the candidate’s name and address, the position they are being offered, the start date, salary and compensation details, job responsibilities, and any other specific terms and conditions of employment.

Is an employment letter of intent legally binding?

Generally, an employment letter of intent is not legally binding. However, it does indicate that the employer is serious about considering the candidate for a position, and may influence the candidate’s decision to accept or decline an offer of employment.

Do I need a lawyer to write an employment letter of intent?

No, you do not necessarily need a lawyer to write an employment letter of intent. However, it is advisable to seek legal advice if you are unsure about any of the terms or conditions of employment that you wish to include.

Can an employment letter of intent be revoked?

Yes, an employment letter of intent can be revoked or canceled by the employer at any time before a formal employment contract is signed. However, this is not recommended as it can damage the employer’s reputation and relationships with potential employees.

Can I negotiate the terms of an employment letter of intent?

Yes, you may negotiate the terms of an employment letter of intent before accepting the offer of employment. However, once the employment contract is signed, negotiations are typically closed, and the terms cannot be changed without mutual agreement from both parties.

Thanks for Reading!

I hope this article about employment letter of intent templates helped you in your job search. Remember to always customize your letter to fit the specific job and company you are applying to. A well-written letter of intent can make all the difference in securing an interview. Keep checking back for more helpful tips and templates. Best of luck in your job hunt!