Top Employment Letter Sample Canada Immigration: How to Create Your Own

Are you worried about submitting an employment letter for your Canada immigration application? Don’t fret, we’ve got you covered! In this article, we’ll be providing you with samples of employment letters to guide you in creating your own. These letters are tailored to meet Canadian immigration requirements, so you can rest assured that you’ll be on the right track. Plus, you’ll have the freedom to make any necessary edits to make it more personalized and relevant to your intended application. So, kick back, relax, and let’s get you started on writing a compelling employment letter for your Canada immigration application.

The Best Structure for Employment Letter Sample for Canada Immigration

When submitting an immigration application to Canada, one of the requirements is providing an employment letter from your current or previous employer. This letter should outline the details of your employment, including your job title, work duration, and salary.

While the content of the employment letter is important, the structure of the letter also plays a crucial role in presenting information in a clear and organized manner. The following is the best structure for an employment letter sample for Canada immigration:


The letter should begin by introducing the company or organization that the applicant is/was employed with. The introduction should include the company’s name, address, contact details, and a brief statement regarding the purpose of the letter.

Job Title and Work Duration

The letter should provide specific details about the applicant’s job title and work duration. It should state the date the applicant started working with the company and the date the employment relationship ended (if applicable). It should also elaborate more on the responsibilities that the applicant had during their time of work.

Salary and Benefits

It’s important to include information about the applicant’s salary, including the hourly wage or annual salary earned during the employment period. The letter should also indicate whether the employee received any additional benefits, such as medical insurance or vacation days.

Skills and Abilities

The letter should also elaborate on the applicant’s skills and abilities that were demonstrated during their employment. This section should also highlight the applicant’s accomplishments, both individually and as part of a team and how their contribution has helped the organization.

Contact Information

The letter should end by providing complete contact information of the company, including the address, phone number, and email address, a signature of the human resource manager who’s certifying the letter, their title and a date.

In conclusion, having a well-structured employment letter sample is instrumental in providing essential information to Canada’s immigration authorities. The above structure for employment letter sample for Canada immigration is an excellent guideline to follow when drafting a letter that can help an applicant get a smooth entry into Canada’s immigration process.

Employment Letter Samples for Canada Immigration

Sample 1 – Employment Letter for Permanent Residence in Canada

Dear Sir/Madam,

I am writing this letter of recommendation for Mr. John Smith, who has been an exceptional employee at XYZ Company for the past five years. John has always demonstrated a high level of professionalism and an excellent work ethic during his tenure with us.

As a highly skilled IT professional, John has been responsible for numerous successful projects that have contributed to the growth and success of our organization. He has consistently performed above and beyond expectations, and we are proud to have him as part of our team.

John’s impressive work record and his commitment to his job make him an ideal candidate for permanent residence in Canada. We strongly recommend him for this opportunity and wish him all the best in his future endeavors.


[Name and Designation]

Sample 2 – Employment Letter for Work Permit in Canada

Dear Sir/Madam,

I am writing this letter of recommendation for Ms. Jane Doe from ABC Inc. Jane has been employed with us as a sales representative for the past two years and has been a valuable member of our team.

As part of her job duties, Jane has represented our company at several international trade shows and conferences. She has demonstrated excellent marketing skills and has succeeded in expanding our sales in several overseas markets.

The success Jane has achieved in her position has led to an increase in demand for her services, and we are hoping that she can continue to be a part of our sales team for the foreseeable future. We, therefore, strongly recommend Jane for a work permit in Canada and feel confident that she will make a meaningful contribution to our organization and to Canada’s economy.

Thank you for your consideration of Jane’s application.


[Name and Designation]

Sample 3 – Employment Letter to Confirm Job Offer

Dear [Name],

It is our pleasure to offer you a permanent position at DEF Inc. as a financial analyst, starting May 1, 2022. We are confident that you will make a valuable contribution to our organization and help us achieve our goals and objectives.

Your job duties will include analyzing financial data, preparing financial reports, and providing financial advice to management. You will be working closely with our finance team and will report directly to the Senior Financial Analyst.

We offer a competitive compensation package that includes a salary of $70,000 per annum, health benefits, and a retirement savings plan. You will also have the opportunity to participate in our annual bonus program based on your individual and company performance.

Please kindly confirm your acceptance of this offer, and we will proceed with the necessary paperwork to finalize your employment with us.

Thank you for your interest in DEF Inc.


[Name and Designation]

Sample 4 – Employment Letter for Intra-Company Transfer

Dear Sir/Madam,

We are writing this letter to strongly recommend Ms. Sarah Lee from MNO Company for an intra-company transfer to our branch in Toronto, Canada. Sarah has been a dedicated employee with our company for three years and has been instrumental in our success in the field of marketing.

As part of her job duties, Sarah has led several successful marketing campaigns, which have resulted in increased revenue and a large market share for our company. She has consistently demonstrated leadership qualities and the ability to work effectively with colleagues and clients alike. Her contributions to our team have been invaluable, and we will be sad to see her go.

We are confident that Sarah will continue to excel in her role in Canada and contribute significantly to the success of our branch. We, therefore, recommend her for the Intra-Company Transfer Program, and we are willing to provide support throughout the application process.

Thank you for considering Sarah’s application.


[Name and Designation]

Sample 5 – Employment Letter for Express Entry in Canada

Dear Sir/Madam,

We are delighted to recommend Mr. David Kim for the Express Entry Program of Canada. David has been an outstanding employee of our organization for the past three years and has always demonstrated an excellent work ethic and dedication to his job.

As a software developer, David has been instrumental in several successful projects that have contributed to the growth and success of our organization. He has consistently performed above and beyond expectations and demonstrated exceptional skills related to his field. He has also taken on several leadership roles within the department and mentored new hires.

We believe that David’s work record and experience make him an ideal candidate for the Express Entry Program in Canada. He has already taken the necessary language assessments and received high scores in both English and French. David has also applied for the Federal Skilled Worker Program and met the eligibility criteria.

We strongly recommend David for this opportunity and wish him all the best in his future endeavors. Please don’t hesitate to let us know if we can provide any further information in support of his application.


[Name and Designation]

Sample 6 – Employment Letter for Study Permit in Canada

Dear Sir/Madam,

We are writing this letter of recommendation for Mr. Kevin Lee, who has been an exemplary employee at GHI Company for the past two years. Kevin has been a valuable member of our team and has demonstrated excellent analytical and problem-solving skills, as well as exceptional interpersonal and communication skills.

Kevin is interested in pursuing further studies in Canada and has already been accepted at the University of Toronto to pursue a Master’s degree in Finance. We believe that this program will help Kevin further develop his skills and become an even greater asset to our organization.

We strongly recommend Kevin for a study permit in Canada and feel confident that he will be able to maintain his employment with GHI Company while studying. We will provide Kevin with all the necessary support to ensure that he has a smooth transition into his studies, and we look forward to his return to our organization upon completion of his degree.

Thank you for your consideration of Kevin’s application.


[Name and Designation]

Sample 7 – Employment Letter for Provincial Nominee Program (PNP) in Canada

Dear Sir/Madam,

We are writing this letter of recommendation for Ms. Maria Gomez, who has been an outstanding employee at LMN Solutions for the past four years. During her tenure with us, Maria has demonstrated exceptional leadership skills, sound judgment, and a genuine commitment to our organization’s mission and values.

Maria is interested in pursuing an opportunity in Canada through the Provincial Nominee Program and has chosen our organization to be her reference for this application. We strongly endorse her application and believe that her experience, skills, and expertise will make her a valuable asset to any Canadian organization.

Throughout her tenure with us, Maria has led several significant initiatives, including new product development and export strategies to overseas markets. Her contributions have resulted in our organization’s growth and expansion and have contributed significantly to our success.

We, therefore, recommend Maria for the Provincial Nominee Program in Canada and are available to provide any further information that may be required to support her application.


[Name and Designation]

Tips for Writing an Employment Letter for Canada Immigration

Writing an employment letter for Canada immigration requires some careful attention and consideration. Here are some tips to help you create a letter that will help support your immigration application:

  • Clearly state your relationship with the employee: Introduce yourself and explain how you know the employee, including their job title and the length of time you have worked with them.
  • Provide a detailed job description: Be as specific as possible about the employee’s job duties and responsibilities, including any key achievements or projects completed.
  • Include salary details: List the employee’s current salary and any benefits they receive as part of their compensation package, such as health insurance or retirement plans.
  • Explain why the employee is vital to your business: Describe how the employee adds value to your company, and why their skills and experience are essential to your operations.
  • Provide contact information: Include your contact information so that immigration officials can reach out to you if they have any questions or require further clarification.
  • Use professional language: Your letter should be concise, clear, and written in a professional tone. Avoid using slang or overly casual language.

In addition to these tips, it’s important to remember that your employment letter should be tailored to the specific requirements of your immigration application. Review the application guidelines carefully and ensure that you are providing all of the necessary information in your letter. Finally, don’t hesitate to seek help from a professional immigration lawyer or advisor if you are unsure about any aspect of the process.

Employment Letter Sample FAQs

What is an employment letter?

An employment letter, also known as a reference letter or proof of employment letter, is a document written by an employer to verify an employee’s employment status and work experience, including job title, duties, and duration of employment.

Is an employment letter required for canadian immigration?

Yes, an employment letter is required as part of the documentation required to support a Canadian immigration application.

What information should an employment letter contain?

An employment letter should contain the employer’s official letterhead, date of issue, employee’s full name, job title and duties, date of employment, salary information, and contact information of the employer.

Who should write my employment letter?

Your employment letter should be written by your current or former employer, supervisor, or HR representative who is familiar with your job duties and work experience.

What if my employer is not willing to write an employment letter for me?

If your employer is not willing to write an employment letter for you, you can provide other forms of documentation to prove your employment and work experience, such as pay stubs, tax returns, or a contract.

Can I use a generic employment letter as proof of employment for canadian immigration?

No, it is recommended to have an employment letter tailored specifically to support your Canadian immigration application, stating the purpose and context of your application and how your employment history is relevant.

How can I get my employment letter translated if it is not in English or French?

You can hire a certified translator to translate your employment letter into either English or French, which are the official languages of Canadian immigration.

Thanks for stopping by!

I hope that this employment letter sample for Canadian immigration has helped guide you in the right direction for your application. Remember to always tailor your letter to fit your situation and follow all requirements outlined by Immigration, Refugees and Citizenship Canada. Good luck on your journey to becoming a Canadian permanent resident! Be sure to come back and visit us for more helpful tips and guides in the future. Until next time!