Creating a Professional Employment Letter: Best Template Options in Australia

Are you tired of staring at a blank screen, unsure of where to start when it comes to writing an employment letter? Look no further than an employment letter template Australia. With easy-to-use templates that can be edited to meet your specific needs, you can create a professional and effective employment letter in no time. Whether you need a letter of offer or a letter for termination, there are examples available for every situation. Say goodbye to the stress and uncertainty of writing an employment letter and say hello to the confidence that comes with having a quality template at your fingertips.

Best Structure for Employment Letter Template Australia

When it comes to writing an employment letter in Australia, it is important to ensure that your structure is clear and concise. This will not only help your employer to understand the purpose of the letter but also make it easier for you to communicate your message effectively. A well-structured employment letter will give you the best chance of achieving your desired outcome, whether it be securing employment or requesting a raise. Here are some tips on how to structure your employment letter:

1. Start with the basics

Begin your letter with the date, followed by your employer’s name and address, then the salutation. This should be followed by an introduction to your letter where you briefly explain the purpose of your writing.

2. Explain your qualifications and experience

In the next paragraph, you can talk about your qualifications and experience. This is an opportunity for you to showcase your skills and highlight why you are a good fit for the employer. You can also mention any relevant achievements or awards you have received in the past.

3. Outline your purpose

The next section should be dedicated to outlining the purpose of your letter. This could be to apply for a job, request a raise, or any other issue that you want to raise with your employer. Be clear and direct in your request, but also polite and professional in your tone.

4. A closing statement

Finally, close your letter by expressing your gratitude for your employer’s time and attention, and if relevant, express your willingness to discuss the issue further in person.

In conclusion, a well-structured employment letter is essential for effective communication between you and your employer. Make sure to keep it simple, clear, and concise, and focus on your qualifications and experience, your purpose, and closing statement. Follow these tips, and you’ll be on your way to crafting an effective employment letter in no time!

Employment Letter Template Australia

Employment Verification Letter

Dear [Employer],

I am writing this letter to verify the employment of [Employee Name] with [Company Name]. [Employee Name] has been working with us since [join date]. The job title held by [Employee Name] is [Job Title]. The duties and responsibilities of [Employee Name] include [Job Responsibilities].

During [Employee Name]’s tenure with us, [he/she] has been a dedicated and hardworking employee. [He/She] has always been punctual and completed [His/Her] tasks within the given deadline. [He/She] has demonstrated a professional attitude towards [His/Her] work and colleagues.

We wish [Employee Name] the best for [His/Her] future endeavors.


[Your Name]

Employment Offer Letter

Dear [Employee Name],

I am pleased to offer you the position of [Job Title] at [Company Name]. The position is full-time and will commence from [Joining Date].

As a team member of [Company Name], you will be required to perform the following tasks: [Job Responsibilities]. You will be directly reporting to [Manager Name] and will be working from [Office Address].

The salary offered for this position is [Salary]. In addition to the salary, you will also be eligible for [Benefits].

To accept this offer, please sign and return the enclosed copy of this letter. If you have any questions or concerns, please feel free to contact [Manager Name].

We are excited to have you as a part of our team and look forward to working with you.


[Your Name]

Reference Letter for Immigration

To Whom It May Concern,

I am writing this letter to provide a reference for [Applicant Name]. [He/She] has been working with us as a [Job Title] since [Joining Date]. During this period, [He/She] has demonstrated a high level of professionalism and dedication towards [His/Her] job.

[Applicant Name] possesses excellent communication skills and has the ability to work well under pressure. [He/She] is a team player and has always demonstrated a positive attitude towards [His/Her] colleagues. [His/Her] attention to detail and ability to prioritize tasks make [Him/Her] an asset to any organization.

We are sad to see [Applicant Name] leave [Company Name], but we wish [Him/Her] the best for [His/Her] future endeavors. We strongly recommend [Him/Her] for any opportunities that come [His/Her] way.


[Your Name]

Letter of Resignation

Dear [Manager Name],

I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My resignation will be effective from [Resignation Date].

I am grateful for the opportunities that [Company Name] has provided me with, and I appreciate the support given to me during my tenure here. I have enjoyed working with the team and being a part of the organization.

I am committed to making my transition as smooth as possible. In the meantime, I will ensure that all my responsibilities are properly handed over.

Thank you for your understanding and support during my time at [Company Name].


[Your Name]

Complaint Letter

Dear [Manager Name],

I am writing this letter to bring to your attention a matter that has been bothering me for quite some time. The issue is regarding the [Issue].

Despite my repeated attempts to address this issue, there has been no resolution provided, and the problem continues to persist. This has affected my work and has caused me significant distress.

I would appreciate it if you could investigate this matter and provide me with a satisfactory solution.

Thank you for your attention to this matter.


[Your Name]

Promotion Letter

Dear [Employee Name],

I am pleased to inform you that you have been promoted to the position of [Job Title]. This promotion is in recognition of your hard work, dedication, and exceptional performance in your current role as [Current Job Title].

As [Job Title], you will be responsible for [Job Responsibilities]. I am confident that you will excel in this new role and will be an asset to the team.

The promotion comes with a salary increase of [New Salary], effective from [Promotion Date].

Congratulations once again on your well-deserved promotion.


[Your Name]

Termination Letter

Dear [Employee Name],

I regret to inform you that your employment with [Company Name] has been terminated, effective from [Termination Date].

The decision to terminate your employment was not an easy one, and we have considered all the options before arriving at this decision. The reason for the termination is [Reason for Termination].

We will provide you with [Severance Package]. Please get in touch with the HR department to discuss the benefits.

We wish you the best for your future endeavors.


[Your Name]

Tips for Employment Letter Template in Australia

When applying for jobs in Australia, having a well-crafted employment letter can make all the difference. Here are some tips that can help:

Use an Appropriate Format

An employment letter should be formatted in a way that is professional and easy to read. Make sure to include your contact details, the current date, and the name and address of the recipient.

Be Clear and Concise

Employment letters should be clear and concise, summarising your skills, experience, and reasons for applying for the role. Keep the letter short and to the point, avoid using long-winded sentences or phrases that feel unnecessary.

Show a Genuine Interest in the Position

Employers want to know that you are genuinely interested in the position they are offering. Make sure to mention why you are interested in the role, and what unique skills and experience you can bring to the table. Show that you have researched the company and have a good understanding of what they do.

Highlight Your Relevant Skills and Experience

Make sure to highlight your relevant skills and experience that make you the best candidate for the job. Mention any certifications or credentials that you have that would be useful in the role, and how your past experience has prepared you for the job.

End with a Strong Closing Paragraph

The closing paragraph of your employment letter should be strong, thanking the employer for considering your application and expressing your desire to further discuss the position in an interview. Close with a professional sign-off, such as “Sincerely” or “Best regards.”

By following these tips, you can ensure that your employment letter stands out from the crowd and gives you the best chance of securing that job you’ve been after.

FAQs about Employment Letter Template Australia

What is an employment letter template?

An employment letter template is a pre-designed document that contains information about a candidate’s job offer. This document usually includes job title, duties, salary, employment status, and any other relevant information.

Can I customize my employment letter template?

Yes, you can customize your employment letter template to fit your specific needs. You can add or remove information, or change the layout to make it more appealing to the reader.

Is an employment letter legally binding?

Yes, an employment letter is a legally binding document. It outlines the terms and conditions of the employment contract, which both parties agree to when they sign the letter.

What should be included in an employment letter template?

An employment letter template should include the position title, the date of employment, the starting date, the salary, the benefits, and the obligations and responsibilities of the employee.

How should I format my employment letter template?

Your employment letter should be formatted professionally, following a standard business letter format. You can include a company logo and use a clear, easy-to-read font.

Do I need a lawyer to draft my employment letter template?

No, you don’t need a lawyer to draft your employment letter template. However, if you have any questions or concerns about the legal terms and conditions included in the letter, it’s always a good idea to consult a lawyer to help you understand your rights and responsibilities.

What should I do after receiving my employment letter template?

After you receive your employment letter template, you should review it carefully to ensure that all details are correct. If you have any questions or concerns, you should contact your employer to clarify them before signing the letter.

Thanks for Stopping By

I hope this article has given you an appreciation for the importance of an employment letter template in Australia. Whether you’re creating one for yourself or for your employees, it’s critical to get it right. With the tips and guidance provided, I’m confident you’ll be able to create a comprehensive and legally sound document. Don’t forget to bookmark this page for future reference, and be sure to check back for more helpful articles on Australian employment law. Thanks for reading!