Have you found yourself wrapped up in a job that just isn’t your thing? Perhaps you’re ready for a new challenge or opportunity, or maybe it’s just time for a change. Whatever your reason may be, resigning from a job can be a daunting task. It’s important to leave on good terms and the best way to do that is to write a resignation letter. But where do you start? Look no further! In this article, we’ll show you examples of resignation letters and how to edit them as needed. Let’s start crafting that letter!
The Best Structure for Writing Your Resignation Letter
If you’ve decided it’s time to move on from your current job and you need to hand in your resignation letter, it’s important to get the structure right. A well-written and appropriately structured resignation letter can help you leave your job on good terms and maintain positive relationships with your colleagues and employer. Here are the key components of a successful resignation letter:
1. Start with a Polite Greeting
Begin your resignation letter by addressing your direct manager or supervisor with a polite greeting such as “Dear FirstName LastName”. Avoid using overly familiar language or “Dear Sir/Madam” for your greeting, as this can come across as impersonal and unprofessional.
2. State Your Intention to Resign
In the opening paragraph, clearly state your intention to resign from your current position. Make it clear that you are leaving on your own terms and that your decision is final.
3. Provide a Reason for Your Resignation (Optional)
While it’s not necessary to provide a reason for your resignation, it may be helpful to do so. Keep in mind that your reason should be professional and avoid negative comments about your employer or co-workers. If you choose to do so, keep it brief and to the point.
4. Mention Your Notice Period
It’s important to let your employer know when your last day of work will be. Mention your notice period in the letter, which is usually two weeks. If you are able to work longer or shorter than two weeks, make sure to clearly state this as well.
5. Thank Your Employer and Colleagues
Express your gratitude for the opportunities you have had with the company and thank your employer and colleagues for their support during your time there. Sharing your appreciation will help maintain a positive relationship with your employer and co-workers, which is important for your professional network.
6. Provide Contact Information for Future Communication
Make sure to provide your contact information, including your personal email address and phone number, in case your employer needs to reach you in the future. This will help maintain open lines of communication and keep you connected to your professional network.
7. Close with a Professional Sign-off
Finally, close your resignation letter with a professional sign-off such as “Sincerely” or “Best Regards”, followed by your full name and signature.
By following these guidelines, you can write a well-structured resignation letter that will help you leave your job on good terms and maintain positive relationships with your employer and colleagues. Remember to proofread your letter carefully and check for any errors or typos before sending it off. Good luck with your next career move!
Sample Letter of Resignation due to Family Reasons
Heading: Resignation Letter – Family Reasons
Dear [Manager’s Name],
This letter serves as my formal resignation from the position [Insert position] effective immediately. It is with a heavy heart that I leave my colleagues and the company due to family reasons that will require me to relocate to [Insert location].
The decision to leave has not been an easy one, as I have truly enjoyed working with each and every one of you. The company has been very supportive and encouraging during my time here. I am grateful for the skills and knowledge gained while working with you all, which will be useful to me in the future.
There are not enough words to express my gratitude to the whole team and to the management, who have been understanding of my situation. My tenure with the company has been an enjoyable and educational experience that I will always cherish.
Thank you for the opportunities and experiences that will remain a positive memory. Please let me know if there is anything I can do to ensure a smooth transition before my departure.
Yours sincerely,
[Your Name]
Sample Letter of Resignation due to Illness
Heading: Resignation Letter – Illness
Dear [Manager’s Name],
It is with great regret that I tender my resignation from my position of [Insert position] at [Insert company name], effective immediately. It was not an easy decision, as I enjoyed my time here and have learned a lot during my tenure. Unfortunately, my recent medical diagnosis makes my continued work impossible.
I have valued my time with the company and appreciate everything that I have learned and accomplished here. This opportunity has allowed me to grow both professionally and personally, and it will always hold a special place in my heart.
Thank you for being so understanding throughout my health difficulties and for supporting me along the way. Your kindness has not gone unnoticed and it has meant the world to me during this challenging time.
This will be my last correspondence as [Position]. Please let me know how best to transition my duties to my successor, as I am more than willing to help in any way possible to ensure the smoothest possible transition.
Sincerely,
[Your Name]
Sample Letter of Resignation due to Better Job Offer
Heading: Resignation Letter – Better Job Offer
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Insert position] at [Insert company name], effective immediately. I have been offered a more advantageous job opportunity that will require me to move on from this company.
I would like to thank you for the support, guidance, and the opportunities that you have provided me during my tenure here at the company. I have learned a lot from the experienced and resourceful team, which has prepared me for new challenges.
I regret any inconvenience this may cause the company, its clients, and my colleagues. However, this is a personal decision that I have made for my career growth. I would like to extend my help in transitioning my tasks and responsibilities to my successor to ensure that there will be no work interruption.
Thank you again for your support during my time at [Insert company name]. I wish you all the best and hope to keep in touch for future endeavours.
Yours sincerely,
[Your Name]
Sample Letter of Resignation due to Personal Growth
Heading: Resignation Letter – Personal Growth
Dear [Manager’s Name],
I am writing to tender my resignation from my position as [Insert position] at [Insert company name]. My decision to leave is not due to any dissatisfaction with the company or work environment, but rather a desire for personal growth and development.
Over the time I have spent in the company, I have learned a lot, gained valuable skills and have benefited from the mentorship of my colleagues. I would like to take this chance to thank you for all the opportunities you provided me, and it has been a pleasure to work with you and your team.
I will ensure that I complete my remaining tasks and contribute my best effort towards completing the work that I have committed to. Please advise how I can help with the transition process.
Thank you for giving me the opportunity to be a part of this team and for the knowledge and skills that I have acquired during my tenure. It has been a privilege and an honor to work with such a wonderful team.
Yours sincerely,
[Your Name]
Sample Letter of Resignation due to Better Work-Life Balance
Heading: Resignation Letter – Work-Life Balance
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Insert position] at [Insert company]. It has been a privilege to work for a company with such great values and talented people.
Unfortunately, due to some personal reasons, I feel it is in my best interest to resign from my position. I have come to a point in my life where I need to prioritize my family and personal life, and have decided to pursue a career that will better fit my needs.
I would like to extend my deepest gratitude for the opportunities and growth that I have experienced during my time at the company. It’s been a tremendous experience to work with the team that has gone above and beyond to support and guide me along the way.
Please let me know how I may assist in the transition process to ensure that my responsibilities are transferred efficiently to other members of the team.
Thank you for your understanding and support during this time. I sincerely wish the company continued growth and success.
Respectfully,
[Your Name]
Sample Letter of Resignation due to Moving
Heading: Resignation Letter – Moving
Dear [Manager’s Name],
I am writing to announce my resignation from the position of [Insert position] at [Insert company] as I will be relocating to [Insert location]. This decision was not easy for me, as I enjoyed working with a company with such a great team and culture.
During my time at [Insert company], I have been fortunate to have had the opportunity to work with and learn from many talented individuals who inspire me to work hard and challenge myself. The experience I have gained in this role has been invaluable, and I am very grateful for all that I have learned throughout my tenure.
I have thoroughly enjoyed my time at the company and want to take this opportunity to thank you and all of my colleagues for the support and encouragement that has been shown to me throughout my tenure. I appreciate your understanding of my situation, and I hope to maintain a relationship with the company and the team in the future.
Please let me know how I can assist in transitioning my responsibilities to the new hire.
I am grateful for the opportunities that I have had while working for [Insert company name]. I wish the company continued success.
Sincerely,
[Your Name]
Sample Letter of Resignation due to COVID-19 Pandemic
Heading: Resignation Letter – COVID-19 Pandemic
Dear [Manager’s Name],
I am writing to formally resign from my position of [Insert position] at [Insert company name] effective immediately. Despite my love for the job, the ongoing COVID-19 pandemic has adversely affected my family and made it difficult to continue my position with the company.
I would like to express my deepest appreciation for the opportunity to work with the company and my colleagues who have been very supportive and considerate during my duration of the employment.
It was a tough decision for me to leave this position, but given my personal circumstances, there are unavoidable factors that led to this decision. I assure you that I will do everything I can to make the transition process as smooth as possible for my successor, and I remain committed to fulfilling my responsibilities in a responsible and professional manner during the notice period.
I thank you for your understanding in this situation, and I hope to maintain a relationship with the company and my colleagues in the future.
Sincerely,
[Your Name]
Tips for Writing an Example of Letter of Resignation
Resigning from a job can be a difficult decision, but writing a letter of resignation doesn’t have to be. Here are some tips to help you draft a professional and courteous letter:
- Keep it simple and straightforward: Keep the letter simple and straightforward. Begin with a polite greeting and state your intention to resign. Include the date of your last day of work and express gratitude for the opportunities provided during your employment.
- Be clear and concise: Avoid lengthy explanations or justifications. Be clear and concise with your reasons for resigning and avoid criticizing your employer or colleagues in the letter.
- Provide a sufficient notice period: Check your employment contract to determine the notice period required. If a notice period is required, make sure to provide sufficient notice in your letter as well.
- Offer to assist with transition: Offer to assist with the transition process by completing projects or training your replacement. This shows that you are committed to ensuring a smooth transition for your employer, which can help preserve relationships and future references.
- Proofread carefully: Proofread your letter carefully for typos, grammatical errors, and tone. Get a second opinion from a trusted colleague or friend to ensure your letter conveys a professional and positive tone.
Overall, writing a letter of resignation can be a simple and straightforward process if you follow these tips. Remember to keep it professional and courteous, offer to help with the transition, and proofread carefully before sending off your letter.
Example Of Letter If Resignation FAQs
What should be included in a resignation letter?
A resignation letter should include your name, the date, a statement of resignation, your last day of work, a brief reason for leaving (optional), and a thank you to your employer for the opportunity.
How should I address my resignation letter?
You should address your resignation letter directly to your immediate supervisor or the HR department.
What is the purpose of a resignation letter?
The purpose of a resignation letter is to formally notify your employer that you are leaving your job and to provide details on your last day of work. It also serves as a record of your resignation for future reference.
Do I need to give a reason for resigning?
No, including a reason for your resignation is optional. You can simply state that you are resigning and provide your last day of work. However, some employers may prefer to know the reason for your resignation.
Should I give notice before resigning?
It is generally considered professional to give notice before resigning. Typically, a two-week notice is standard. However, your employment agreement or company policy may require a different notice period.
Can I resign via email?
While it is generally better to resign in person or via a formal resignation letter, resigning via email is acceptable if it is your only option.
What should I do after submitting my resignation letter?
After submitting your resignation letter, you should continue to work diligently and professionally during your remaining time at the company. You should also prepare to hand over any unfinished work to your supervisor or coworkers and tie up any loose ends.
Sayonara, Friend!
And that’s an example of a resignation letter you can follow, pal. But don’t forget, resigning from a job could be tough but congrats on making that decision! I hope this article has helped you in creating your resignation letter. It’s been a pleasure sharing this with you and I hope we’ll be able to catch up again soon. Don’t hesitate to drop by sometime and see if we have more useful tips for you. Cheers!