Are you thinking of resigning from your job? Maybe you want to pursue other opportunities or simply move on to a new chapter in your life. Whether you have already secured a new position or not, it’s important to leave your current job on good terms. And one way of doing that is by writing an extended notice resignation letter.
An extended notice resignation letter is a formal letter addressed to your employer stating your intention to leave the company. It is different from a regular resignation letter in that you provide a longer notice period, giving your employer more time to find a replacement or make other arrangements. This can be particularly helpful for employers who may be short-staffed or have projects pending.
Now, you might be thinking, “What should I write in an extended notice resignation letter?” Don’t worry, we’ve got you covered! There are various templates available that you can use as a guide, and you can always edit them as needed to fit your specific situation.
By providing an extended notice and a well-written resignation letter, you not only show professionalism but also leave a positive and lasting impression on your soon-to-be ex-employer. So, why not make use of an extended notice resignation letter template and start crafting your letter today?
The Best Structure for an Extended Notice Resignation Letter Template
If you’ve decided to leave your current job, it’s important to resign in a professional manner. Giving an extended notice period can be a courteous way to ease the transition for your employer. To ensure that your resignation is handled with grace and professionalism, it’s crucial to structure your extended notice resignation letter in a clear and concise way.
Firstly, start by addressing your employer respectfully. You can start with “Dear [Manager’s Name]” and mention some positive aspects of your employment with the company. This will help set a positive tone and make your employer more receptive to your resignation letter.
In the next paragraph, clearly state your intention to resign. You can mention the notice period that you will be providing, which is typically 2-4 weeks, depending on your contract. This will provide your employer with enough time to find a replacement for you and make arrangements for the handover of tasks.
The third paragraph of your resignation letter should include a brief explanation of your decision to resign. You can keep it short and to the point, without elaborating too much. It’s important to avoid negativity or criticism, as this could damage your professional reputation and relationship with your employer.
In the next paragraph, you can offer to assist with the transition by helping with the handover of tasks or training your replacement. This gesture shows that you are committed to maintaining a positive relationship with the employer and ensuring that the company is not negatively impacted by your departure.
Finally, end your letter with a polite closing statement that expresses your gratitude for the opportunities and experiences you have gained while working for the company. You can also include your contact details, such as your email address or phone number, if you feel comfortable doing so.
In conclusion, the best structure for an extended notice resignation letter template should include a professional and courteous tone, provide a clear notice period, briefly explain your decision to resign, offer to assist with the transition, and provide a closing statement that expresses gratitude. By following this structure, you can ensure that your resignation is handled with grace and professionalism, and help maintain a positive relationship with your employer.
Extended Notice Resignation Letter Templates
Retirement Resignation
Dear [Manager’s Name],
I am writing to announce my retirement from my position as [Your Position] at [Company Name]. I have enjoyed my time at the company, and I am grateful for the opportunities and support provided over the years.
After much consideration, I have decided it is time to devote more time to my personal life and pursue other interests. I plan to work until [Date], and I am willing to help with the transition of my duties to ensure a smooth handover.
Thank you for the meaningful experiences and valuable lessons I have gained while working at [Company Name]. I appreciate your understanding and support as I transition into the next phase of my life.
Best regards,
[Your Name]
Family Reasons Resignation
Dear [Manager’s Name],
I am writing to submit my extended notice of resignation from my position as [Your Position] at [Company Name]. My family needs me to be present at home, and I am finding it challenging to balance my professional and personal life adequately.
Although leaving this position is not easy for me, I believe that it is the right decision for me and my family. I intend to work until [Date] and offer my support to ensure a smooth handover of my duties to my colleagues.
Thank you for the opportunity to work here and for your understanding of my situation. It has been a pleasure working with you all, and I hope that our paths cross again in the future.
Warmest regards,
[Your Name]
Career Advancement Resignation
Dear [Manager’s Name],
It is with mixed emotions that I submit my extended notice of resignation from my position as [Your Position] at [Company Name]. I have accepted an offer for a new role with [Name of New Company], which offers me the chance for significant career growth and advancement.
I am committed to my current responsibilities and will work until [Date] to ensure that my departure causes minimum disruption to the company. I am also willing to ensure a smooth handover of my duties to my colleagues.
Thank you for the opportunities to grow and develop while working at [Company Name]. Your support has been instrumental in my career, and I hope to carry the lessons learned during my tenure here with me into my new role.
Best wishes,
[Your Name]
Health Reasons Resignation
Dear [Manager’s Name],
It is with deep regret that I submit my extended notice of resignation as [Your Position] at [Company Name]. Due to a recent diagnosis, I am required to take some time off work to focus on my health and well-being.
I have appreciated the support of the company in this difficult time. I will work until [Date] and am willing to work with my colleagues to ensure a smooth handover of my duties.
Thank you for the opportunity to be part of the team at [Company Name] and for your understanding of my situation. I feel fortunate to have worked for a company that values the health and well-being of its employees.
With gratitude,
[Your Name]
Personal Development Resignation
Dear [Manager’s Name],
I am writing to submit my extended notice of resignation from my position as [Your Position] at [Company Name]. After much consideration, I have decided to take a year to pursue personal development through further study and travel.
I will work until [Date] and offer my support to ensure a smooth handover of my duties to my colleagues. I appreciate the opportunities and support provided during my time at [Company Name], and I have gained valuable skills and experiences that I will carry with me throughout my life.
Thank you for your understanding, and I hope that our paths may cross in the future.
Yours sincerely,
[Your Name]
Job Satisfaction Resignation
Dear [Manager’s Name],
I am writing to submit my extended notice of resignation as [Your Position] at [Company Name]. After much consideration, I have concluded that it is best for me to move on and explore other career options. I have appreciated the opportunities provided during my time at [Company Name], but I feel that it is time for me to seek out new challenges.
I will work until [Date] to ensure the transfer of my duties to my colleagues and offer my support to help with the transition process. I am grateful for the skills and experiences gained working at [Company Name], which have helped me to grow both professionally and personally.
Thank you for your support, and I wish all the best to the company and my colleagues in the future.
Sincerely,
[Your Name]
Moving Out of Town Resignation
Dear [Manager’s Name],
It is with regret that I submit my extended notice of resignation from my position as [Your Position] at [Company Name]. I have accepted a job offer in [New City], and I will be moving there in the foreseeable future. As such, I am required to resign from my current position.
I will work until [Date] to ensure a smooth handover of my duties to my colleagues and any other arrangements required for the transition process. I have appreciated the opportunities and support provided by [Company Name], and I will carry the lessons and experiences gained with me as I move forward in my career.
Thank you for your support and understanding, and I wish all the best to the company and my colleagues.
Yours truly,
[Your Name]
Tips for Writing an Extended Notice Resignation Letter Template
When it comes to resigning from your job, giving an extended notice can help you maintain a good relationship with your employer and leave on a positive note. Writing an extended notice resignation letter template can be a daunting task, but these tips can help make the process easier:
- Be professional: Even if you have personal issues with your employer or coworkers, it’s important to keep your resignation letter professional. Avoid using inflammatory language or personal attacks, and focus on thanking your employer for the opportunity to work there.
- Give a clear reason: Your employer may ask for a reason why you’re leaving, so it’s important to be honest and specific. This could be because of a better job offer, a change in career path, or personal reasons such as moving or needing to care for a family member.
- Provide details about your extended notice: Your extended notice period will likely impact your employer’s operations, so it’s important to provide specific details about when you plan to leave and what job duties you’ll continue to perform during that time. This will help your employer plan for your departure and make arrangements for a replacement.
- Offer to help with the transition: Even if you’re not required to, offering to help train your replacement, write a job manual, or be available for questions can show your employer that you’re committed to leaving on a positive note and willing to ensure a smooth transition.
- Express gratitude: While you may be excited for your next career move, it’s important to express your gratitude for the opportunities and experiences you gained while working at your current job. Thank your employer, coworkers, and clients for their support and guidance during your time there.
Overall, an extended notice resignation letter template can be a powerful tool for leaving your job on a positive note. By following these tips, you can ensure that your resignation is professional, clear, and expresses gratitude for your time at the company.
FAQs related to Extended Notice Resignation Letter Template
What is an Extended Notice Resignation Letter?
An Extended Notice Resignation Letter is a letter written by employees who wish to resign from their current job positions, but are willing to work for a longer period of time before leaving the company.
Why do I need to write an Extended Notice Resignation Letter?
Writing an Extended Notice Resignation Letter shows your employer that you are giving them ample time to find a replacement for your position and ensures that you leave on good terms.
What should I include in my Extended Notice Resignation Letter?
Your Extended Notice Resignation Letter should include your reason for leaving, the length of your notice period, and any assistance you can provide in finding and training your replacement.
How long should my notice period be when writing an Extended Notice Resignation Letter?
Typically, a notice period of two to three months is ideal when writing an Extended Notice Resignation Letter. The exact length of time will depend on your company’s policies and your specific job role.
How should I present my Extended Notice Resignation Letter?
Your Extended Notice Resignation Letter should be presented in a professional manner and should be addressed to your immediate supervisor or human resources department. It should also be typed and printed on company letterhead if possible.
Can my employer refuse my Extended Notice Resignation Letter?
Your employer may refuse your Extended Notice Resignation Letter, but they cannot legally prevent you from resigning from your job. However, it is important to discuss any concerns with your employer to ensure a smooth transition.
What if I change my mind during my notice period?
If you change your mind during your notice period, it is important to discuss your concerns with your employer. They may be willing to negotiate a new timeline or work with you to resolve any issues that led to your initial decision to resign.
Thanks for stopping by!
I hope this article on the Extended Notice Resignation Letter Template was helpful and provided you with some useful tips on how to write an effective resignation letter. Remember, it’s always important to maintain professionalism and courtesy when resigning from a job. If you have any questions or comments, please feel free to leave them below. Be sure to check back soon for more informative articles on a variety of topics!