Farewell Letter to Employee from Manager: How to Write One and What to Include

Dear readers,

Today we are talking about something that most managers have to do at some point in their career: writing a farewell letter to an employee. Saying goodbye to employees is never easy, but communicating your gratitude and appreciation for their hard work is crucial. With that in mind, we’ve put together some examples of farewell letters to help you find the right words.

Writing a farewell letter to an employee can be a difficult and emotional task, but it’s important to make sure you get it right. The letter should express your thanks for their contributions, convey your support for their future endeavors, and leave them with a positive impression of their time at the company.

By incorporating examples of farewell letters from managers, you can get a better understanding of how to structure your own letter and what to include. You can edit these examples to make them more personal and relevant to your situation.

So, whether it’s a colleague who is moving on to a new opportunity or a team member who is retiring, a thoughtful and well-written farewell letter can show your appreciation for their hard work and dedication. We hope our examples will assist you in crafting the perfect message for your departing employee.

Happy writing!


[Your Name]

The Best Structure for a Farewell Letter to an Employee from a Manager

Saying goodbye to an employee can be a difficult task for any manager. It is important to acknowledge the contribution that the employee has made, wish them well for the future, and provide closure for both the employee and the team. Here are some tips on the best structure for a farewell letter to an employee from a manager.

Start with a positive tone: Begin the letter by expressing your appreciation for the employee’s hard work, dedication, and the value they brought to the team. This will help set a positive tone for the rest of the letter and make the employee feel appreciated.

Mention the impact: It’s important to highlight the impact that the employee has made within the team and company, discuss their accomplishments and how they contributed to the success of the company. This will make the employee feel acknowledged and valued for their contributions.

Express your best wishes: Tell the employee how much they will be missed, express your best wishes for their future endeavors, and encourage them to stay in touch. This will make them feel more positive about the decision, and they will be more motivated to stay in touch or even return if they ever have the opportunity to do so.

Closure: Finally, provide closure. Give the employee your contact information and ask them to reach out if they ever need anything or have any questions in the future. This will help provide a sense of closure and make the employee feel valued even after they have left the company.

In conclusion, writing farewell letters can be a tough task, but it’s essential to make the employee feel valued and appreciated. Employing the structure outlined above can help make the process more manageable and ensure that you give the employee a proper send-off, which will make them feel valued and respected.

Farewell Letter to Employee from Manager for Retirement

Goodbye and Congratulations on Your Retirement

Dear [Employee Name],

As your manager, it gives me great pleasure to congratulate you on your retirement after [Years of Service] years of dedicated service with our organization.

During your tenure, you have been a dedicated and valuable employee. You have played a crucial role in our team’s success, and your commitment, contributions, and expertise will be sorely missed.

You have always maintained a professional and positive attitude towards your work and colleagues. Your hard work, creativity, and flexibility in adapting to new technologies and methods made it possible for us to achieve our objectives and cater to our clients’ needs more efficiently.

We understand that retirement is a significant milestone, and we hope you will have ample time for travel, hobbies, and spending precious time with your family and loved ones. Your contributions to the organization will always be remembered, and we wish you all the best for your future.

Once again, congratulations, and we will miss you very much!


[Manager’s Name]

Farewell Letter to Employee from Manager for Promotion

Congratulations on Your Promotion and Best Wishes

Dear [Employee Name],

I am delighted to extend my warmest congratulations to you on your well-deserved promotion to the position of [New Position Title]. It gives me great pride in seeing you grow professionally within our organization and demonstrates your hard work, determination, and merit-based achievements.

Your contributions to the organization already have been significant, and we believe your work as [New Position Title] will be even more fruitful. We have no doubt that you will excel in your new role, and our team will achieve greater heights of success under your leadership.

Your achievements will serve as an inspiration to your colleagues, and we are confident that you will continue to set an example of excellence and professionalism in all your endeavors.

Please maintain the same level of enthusiasm and dedication that you have showcased in the past while taking on your new role’s challenges. We wish you all the best of luck and happiness in your future endeavors.


[Manager’s Name]

Farewell Letter to Employee from Manager for Resignation

Bid You Farewell and Best for Your Future Endeavors

Dear [Employee Name],

It is with regret that I accept your resignation as [Current Position Title] at our organization. However, I understand that personal or career circumstances sometimes dictate change, and it is our responsibility to support you in this regard.

Your contributions to our team and organization have been immense, and we are grateful for your support and commitment to our common goals during your tenure. Your dedication, knowledge, and work ethic will be surely missed, and we wish you every success in your future endeavors.

Leaving an organization is a difficult decision, but it also marks the beginning of new and exciting opportunities for you. Our team is fortunate to have had the opportunity to work with you, and we thank you again for your exceptional contributions.

We hope that your transition to your next challenge is smooth and successful. Remember that you will remain a valuable part of our professional network, and we look forward to following your future journey.


[Manager’s Name]

Farewell Letter to Employee from Manager for Contract Expiration

Thank You for Your Dedicated Service

Dear [Employee Name],

On behalf of our entire organization, I want to thank you for your hard work and dedication during your employment as [Current Position Title]. I appreciate your contribution towards our mission and vision of the organization.

Your knowledge, skills, and expertise have been invaluable to our team, and we have been fortunate to have you on board. Unfortunately, as you know, your contract is due to expire, and this letter is to confirm that we will not be able to renew your contract.

Though we are sad to say goodbye, the experience gained from your tenure with us and the contributions you have made to our organization will always hold a special place in our hearts. We hope that your experience with our organization has been a fulfilling one, and your stay has been up to your expectations.

Thank you once again for your diligent service. We wish you all the best for your future endeavors, and good luck with your future career paths. Please keep in touch and let us know if there is anything we can help you with.


[Manager’s Name]

Farewell Letter to Employee from Manager for Relocation

Bidding You Farewell and Wishing You Luck for Your New Journey

Dear [Employee Name],

We will miss having you as part of our team. However, we understand that changes can bring in new and exciting opportunities. It is with mixed emotions that I accept your request to transfer to our [New Location].

Your work in the capacity of [Current Position Title] at our organization has been outstanding. You have been an expert in your field and a model to your colleagues. Your dedication, loyalty, and hard work have been a source of inspiration to us all.

Although we are saddened to see you depart, we are glad that you will have the opportunity to experience new cultures, network, and develop new skills and competencies. Your commitment and energy have been invaluable, and we know that you will take those qualities with you to your new position and excel there as well.

Your experience and knowledge will always be appreciated, and we know that you will make a positive contribution to your new organization. We will stay in touch and wish you all the best for your new journey.


[Manager’s Name]

Farewell Letter to Employee from Manager for Illness

Wishing You Well and Good Health

Dear [Employee Name],

We are sorry to learn about your illness and that you will no longer be able to continue working with us. We wanted to take a moment to acknowledge the significant contributions you have made to our team and organization.

You are an asset to our organization, and your presence at work will be missed by everyone, including me. It is hard to say goodbye to a colleague who has contributed so much to the organization and has been an inspiration to everyone around them.

Our thoughts and prayers are with you during this difficult time and hope that your illness does not stop you from achieving your goals and happiness. We want you to know that you will always be a part of us, and we are just a phone call or email away if you ever need anything.

Please focus on taking care of yourself and getting better. Once you are fit, we hope that you will be able to come back and work with us again.

Take care and get well soon!


[Manager’s Name]

Farewell Letter to Employee from Manager for Layoff

We Regretfully Inform You

Dear [Employee Name],

It is with regret that we inform you that, due to the company’s current financial situation, we are unable to continue your employment with us. We understand that this may come as a shock to you and assure you that the decision was not an easy one.

Unfortunately, the company is going through a turbulent phase, and we are forced to make difficult decisions to stay afloat. Please note that your performance and contributions were never at fault, and our decision is in no way a reflection of your skills or capabilities.

We want to thank you for your service to our company. Your work ethic, dedication, and commitment have meant a lot to us at the organization, and we recognize that you will take those qualities with you to the future.

We hope that you will find a new position soon, and we are willing to assist wherever we can. Please know that we remain thoroughly invested in your professional and personal growth.

Once again, we are sorry that we have been constrained to let you go and wish you all the best for your future career endeavors.


[Manager’s Name]

Tips for Writing a Farewell Letter to an Employee from the Manager

When an employee is leaving your organization, it is important to write a farewell letter that expresses gratitude, appreciation, and well wishes. Here are some tips for writing a thoughtful and meaningful farewell letter:

1. Personalize the message

Address the departing employee by name, acknowledge their contributions and accomplishments, and express your appreciation for their hard work and dedication. Personalizing the message will show that you have taken the time to think about their contributions and that they were valued by the company.

2. Share positive memories

Recall positive memories you have shared with the employee and acknowledge their accomplishments. The farewell letter is an opportunity to celebrate their achievements and let them know they will be missed.

3. Provide encouragement

Provide encouragement to the departing employee for their future endeavors. A sincere message of encouragement will help the employee transition out of their job smoothly and with a positive outlook.

4. Offer your contact information

Offer your contact information and encourage the employee to stay in touch. This demonstrates that the company values the employee’s relationship and leaves the door open for future opportunities to work together.

5. Keep it professional

A farewell letter should always be professional and appropriate. Avoid using jokes, sarcasm, or inappropriate humor. Remember, this is a letter that reflects the company’s values and reputation.

6. Proofread and edit

Before sending the farewell letter, be sure to proofread and edit for spelling and grammar errors. A well-written and error-free letter will show that you have put time and effort into crafting the message, and it will leave a positive impression on the departing employee.

By following these tips, you can write a meaningful and heartfelt farewell letter that expresses your appreciation and gratitude for the employee’s contributions and wishes them well in their future endeavors.

FAQs related to Farewell Letter To Employee From Manager

What is a farewell letter to an employee from a manager?

A farewell letter is a formal document that a manager writes to officially bid farewell to an employee. It shows appreciation for their work, offers well wishes for their future endeavors, and often includes a personal message.

Why is a manager required to write a farewell letter?

Writing a farewell letter helps to maintain a positive and professional relationship between the manager and the departing employee. It also helps in building a positive company culture and maintaining a healthy rapport with the employees.

What should be included in a farewell letter from a manager?

A farewell letter should begin with an acknowledgment of the employee’s contributions and achievements during their tenure with the company. It should then express gratitude for their efforts and offer best wishes for their future endeavors. Additionally, it is appropriate to leave contact information for the employee to stay in touch in case they need any help.

Can a farewell letter have a negative tone?

No, the farewell letter should be positive and respectful. Even if the employee did not perform satisfactorily, a farewell letter should point out the employee’s contributions and express gratitude for their work.

When should a farewell letter be written?

A farewell letter should be written after an employee has resigned or given notice of leaving the company. The letter should be given to the employee on their final day of work or sometime before if the employee is leaving after a few days.

Should a farewell letter be handwritten or typed?

A farewell letter from a manager can be either handwritten or typed, depending on the personal preference of the manager. Either way, the letter should be on company letterhead and sent to the employee via email or mail.

Can a farewell letter be personalized?

Yes, it is recommended that a farewell letter be personalized to reflect the manager’s relationship with the employee. A personal message can be added to show that the manager valued the employee’s contribution to the company.

What is the purpose of sending a farewell letter to the employee?

The purpose of sending a farewell letter to an employee is to show appreciation for their work, wish them the best of luck for their future endeavors and maintain a positive relationship with the departing employee. It also helps in building a healthy and friendly work culture within the organization.

Saying Goodbye is Never Easy

As a manager, writing a farewell letter to an employee can be a difficult task. However, it’s important to remember the positive impact that they had on the team and to wish them success in their future endeavors. We hope this article has provided you with some ideas and inspiration for your own farewell letters. Thank you for taking the time to read and we hope you’ll visit us again soon. Until next time, keep writing those heartfelt letters!