Are you on the hunt for the perfect way to resign from your job? Look no further than a resignation email with an attached letter! It’s a convenient and professional way to formally inform your employer of your departure while also providing a clear account of your reasons for leaving. Plus, it saves you the awkwardness of an in-person conversation.
But crafting the perfect resignation email with an attached letter can be a daunting task. That’s why we’ve compiled examples for you to use as templates and edit to your own personal situation. With a few minor adjustments, you can have a stellar resignation email and letter that showcases your gratitude, professionalism, and dedication to your career. So why wait? Start drafting that email and prepare for your next career move.
The Best Structure for Resignation Email With Attached Letter
Resigning from your job can be a daunting task, especially when it comes to writing a resignation email and attaching the resignation letter. You want to resign in a professional and courteous manner while making sure all the necessary information is included. Here is the best structure for a resignation email with an attached letter:
Subject Line
It is important to have a clear and concise subject line that indicates the purpose of the email. You should write “Resignation – [Your Name]” or something similar. This will ensure that the recipient understands the importance of the email and can prioritize it accordingly.
Opening Paragraph
The opening paragraph of your resignation email should state your intention to resign and include the date you plan to leave. This will help ensure that all parties involved are on the same page regarding the timeline of your resignation. Additionally, you should express gratitude for the opportunities you have had while working at the company.
Body Paragraphs
The body of your resignation email should provide more information about your resignation and address any concerns you may have. You can outline your reasons for resigning, but it is important to keep the tone positive and professional. Also, you can mention if you are willing to assist in the transition process. Keep it short and sweet.
Closing Paragraph
In the closing paragraph, thank the recipient and the company for your time there. Be gracious and appreciative, as this can help ensure a smooth transition. Remember to include your contact information, so that your employer can keep in touch.
Attached Resignation Letter
Finally, include your resignation letter as an attachment to the email. The letter should be concise and to the point, stating your intention to resign and the date that you plan to leave. Additionally, you can reiterate your gratitude for the opportunities that you have had at the company.
Overall, resigning can be a difficult and emotional process, but following this structure for your resignation email and attached letter can help make it a smooth and professional transition process.
Resignation Email with Attached Letter Samples
Sample 1: Resigning for Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. I have thought long and hard about this decision, and while it is not an easy one to make, I believe it is necessary for my personal well-being.
Over the past few months, I have been dealing with some personal issues that have been affecting my work and my mental health. After much reflection, I have come to the conclusion that I need to take some time for myself to focus on these issues and get back to a healthy place.
I want to thank you and the entire team for the support and opportunities you have given me during my time here. It has been a pleasure working with such a talented group of people, and I will always be grateful for the experience and knowledge I have gained.
Please find attached my formal resignation letter. I will of course work with you to ensure a smooth transition period and help with finding and training my replacement.
Thank you again for everything,
[Your Name]
Sample 2: Resigning to Pursue Further Education
Dear [Manager’s Name],
It is with mixed emotions that I write to let you know that I will be resigning from my position as [Your Position] at [Company Name]. After much thought and consideration, I have decided to pursue further education in my field of interest, and unfortunately, that means I will need to leave my current position.
I cannot thank you and the company enough for the many opportunities and experiences that I have gained here. Working with you all has been an incredible journey, and I am grateful for the support and guidance provided by everyone. I have learned a lot during my time here, and your investment in my growth and success has been invaluable.
Please find attached my formal resignation letter. I will of course work diligently with you and my colleagues to ensure a smooth transition period, and I am committed to doing everything I can to help my replacement get up to speed.
Thank you for everything, and please stay in touch.
Best wishes,
[Your Name]
Sample 3: Resigning Due to Health Issues
Dear [Manager’s Name],
It is with regret that I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Date]. Unfortunately, I have been dealing with some health issues recently that make it difficult for me to continue to fulfill my duties as required.
I want to express my sincere thanks for the support and opportunities provided to me during my time here. I have had many meaningful experiences and interactions that have helped me to grow both personally and professionally. Nevertheless, my health must be my primary focus now, and I must resign in the best interests of everyone.
Please find attached my formal resignation letter. I hope to have a smooth and efficient transition process lined up so as not to impede the progress of our work. I am willing to assist in interviewing and training my replacement if that is necessary.
Thank you for everything you have done,
[Your Name]
Sample 4: Resigning from a Toxic Work Environment
Dear [Manager’s Name],
This letter serves as my formal resignation from my position as [Your Position] at [Company Name]. This was not an easy decision, as I have thoroughly enjoyed working with the majority of this team, however, the constant toxicity in our work environment has made this an unbearable position for me.
Despite my best efforts to continue working here, it has become clear that this will not change, and I can no longer subject myself to this abuse. While I cherish the time that I have spent with you and our team, this decision is ultimately the best one for me.
Please find attached my resignation letter, which is effective [Date]. I am willing to assist you in whatever way possible over the next few weeks to ensure a smooth transition. Thank you for your understanding and please let me know if you have any questions. And I do sincerely hope that this situation will improve for the rest of the team as well.
Kind regards,
[Your Name]
Sample 5: Resigning for a Better Opportunity
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally inform you of my decision to resign from my position as [Your Position] at [Company Name]. I have recently been offered an opportunity that I believe will accelerate my career growth, motivate me further and help me attain a positive work-life balance. Therefore, it is time for me to move on.
It has been an incredibly fulfilling experience working with you and my colleagues at [Company Name]. I have made valuable professional networks and will always be grateful for the knowledge and opportunities acquired during my tenure here. I will remain dedicated to the work we are doing, and you can depend on me to provide a stress-free and comprehensive transition for my replacement.
Please find attached my resignation letter. I want to express my sincere thanks and appreciation for the relationships, training, and experiences that I have gained here. I am looking forward to staying connected with you in the future.
All the best,
[Your Name]
Sample 6: Resigning Due to Family Obligations
Dear [Manager’s Name],
After much thought and reflection, I have decided that it is necessary for me to resign from my position as [Your Position] at [Company Name]. This is due to some unforeseen family obligations, which require me to leave the city urgently and may take a longer time to complete than I had previously estimated.
I have really enjoyed the opportunity to work on this team and to have contributed to the company’s achievements. You have been an excellent manager, and it has been a pleasure working with you and the rest of the team.
Please find attached my formal resignation letter. I am willing to meet with you to establish an appropriate timeframe for the transition and to ensure that the necessary people will take over my tasks. I will do whatever is possible to support my team during this period of change.
Thank you for your understanding,
[Your Name]
Sample 7: Resigning Because of Workplace Conflict
Dear [Manager’s Name],
It is with genuine sadness that I am resigning from my position as [Your Position] at [Company Name]. Over the past several months, I have been experiencing workplace conflict that has made it extremely difficult for me to continue in my current role. While I have tried to work through these issues, they have not been resolved, and I regret that I must now move on.
I express my heartfelt thanks to you and the entire team for the many opportunities that I have had while working here. I have made many friends, learned a lot, and developed my skills and experience further. I will continue to cherish the many positive memories I have gained through this experience.
Please find attached my formal resignation letter. I expect that the transition process will be managed efficiently with the help of the team, and I am willing to help in any way that I can to support a smooth handover of my duties.
Thank you for the opportunities,
[Your Name]
Tips for Resignation Email with Attached Letter
Resigning from a job can be a tough decision, but it can also be a professional and respectful experience. Writing a resignation email with an attached letter is one way to show your employer your appreciation for the opportunities provided to you, while also stating your intentions. Here are some tips to help you write an effective resignation email with an attached letter:
- First, be sure to use a proper email format. Your resignation email should have a clear subject line and include a formal greeting at the beginning.
- In your email, keep the tone positive and professional. Avoid using negative language or discussing any grievances you may have had with colleagues or management. Instead, focus on thanking your employer for the professional development opportunities and the support provided to you during your employment.
- In the attached resignation letter, include your effective date of resignation. This is important information that your employer needs to know in order to plan for your departure and ensure a smooth transition with your replacement. Additionally, be clear and concise when outlining your reasons for resigning.
- Be sure to offer to assist with training your replacement or assist with any tasks needed to ensure a successful transition. This shows your employer that you are committed to making the process as easy as possible.
- Finally, provide contact information for potential future communication between yourself and your employer. Networking is an important tool in any industry, and you never know when your paths may cross again.
Overall, a resignation email with an attached letter is a professional way to inform your employer of your intentions while showing your appreciation for the opportunities you had. Remember to keep the tone positive and professional, offer your assistance, and provide contact information for future communication. Good luck with your future endeavors!
Resignation Email With Attached Letter
What is a resignation email with attached letter?
A resignation email with attached letter is a communication sent from an employee to the employer indicating their intention to leave the company. The letter is attached to the email as a formal record of the resignation.
Why is it important to send a resignation email with attached letter?
A resignation email with attached letter is important as it serves as a formal announcement of the employee’s intention to leave the company. It also serves as a record of the employee’s resignation and can help prevent misunderstandings or confusion in the future.
What should be included in a resignation email with attached letter?
The resignation email should include a brief statement of intent to resign along with the employee’s last working day. The attached letter should be more detailed and should include reasons for resignation, how much notice the employee is giving, and any relevant information the employer needs to know.
When should I send a resignation email with attached letter?
You should send the resignation email with attached letter as soon as you decide to resign. It is recommended to give at least two weeks notice, but this can vary depending on your job position and company policy.
How should I address my resignation email with attached letter?
The resignation email should be addressed to your immediate supervisor or HR department. The subject of the email should be clear, such as “Resignation – [Your Name].” It is important to maintain a professional and respectful tone throughout the email and attached letter.
Do I need to give a reason for resigning in the attached letter?
It is not necessary to give a reason for resigning in the attached letter, but it can be helpful for the employer to understand why you are leaving. If the reason for leaving is due to a problem or issue within the company, it’s important to address this diplomatically and constructively.
What else should I consider when sending a resignation email with attached letter?
It’s important to consider any unfinished work or projects and to communicate with your supervisor or coworkers about how you can help with the transition. You also want to ensure that all company property is returned, such as keys or equipment, and that you have your final paycheck and any relevant documents or references.
Thanks for reading, let’s connect again soon!
We’ve reached the end of our article about resignation emails with attached letters. Hopefully, you’ve found the tips and examples helpful in crafting your own resignation email with a detailed letter. Remember, resignation does not have to be a negative step. It can be an opportunity for growth and an adventure into a new chapter of your professional life. So, stay positive, stay focused, and keep moving forward. Thanks again for reading, and we hope to see you soon!