How to Write a Professional Resignation Letter Leaving On Good Terms

Hey there,

Are you planning to move on to bigger and better things? If so, you’ll need to write a resignation letter leaving on good terms. It’s important to part ways with your current employer with a positive attitude, as you never know when your paths may cross again.

Not sure where to start? Don’t worry, we’ve got you covered. There are plenty of examples of resignation letters available online that you can use as a guide. From there, you can personalize and edit the letter to fit your specific circumstances.

Remember, leaving your job on good terms is crucial for maintaining a positive professional reputation. It shows that you respect your employer and colleagues, and that you value the time and experience you spent at the company.

So, take the time to craft a thoughtful and gracious resignation letter, and leave your job on a high note.

The Best Structure for a Resignation Letter Leaving On Good Terms

Resigning from a job can be a difficult decision, but when you decide to leave, it’s important to ensure you do so on good terms. Writing a resignation letter is an essential part of the process, and having a clear and well-structured letter can help to maintain positive relationships with your colleagues and employer. Here are some guidelines for structuring your resignation letter:


Begin your letter by introducing yourself and your intention to resign. Keep the tone professional and positive, and avoid negative comments about your experience at the company. Express gratitude for the opportunities you’ve had and the people you’ve worked with. Offer to assist in the transition process during your notice period.

Reason for leaving

Provide a brief explanation for your decision to leave. Remember to keep the focus on your own personal growth and development, which are important considerations for any professional as they advance in their career. If possible, offer constructive feedback, but avoid using this as an opportunity to air grievances or complaints.


If you’re looking for a counter offer or new benefits to stay, consider including this in your resignation letter. However, be aware that this may be seen as threatening and could harm your chances of leaving on good terms. It’s important to approach these negotiations in a respectful manner.


Wrap up your resignation letter with gratitude and well-wishes for the company and your colleagues. Offer to stay in touch and maintain positive relationships with everyone you’ve worked with. Sign off professionally and include your contact information in case your employer needs to reach you after you’ve left.

Remember that your resignation letter is a reflection of you and your professionalism. By following these guidelines, your letter will demonstrate class, respect, and maturity, leaving a positive impression on your employer and coworkers as you leave for your next opportunity.

7 Samples of Resignation Letter Leaving On Good Terms

Sample 1: Resignation Letter – New Job

Dear [Manager Name],

It is with mixed emotions that I submit my resignation from my position as [Job Title] at [Company]. I have accepted a new opportunity that will allow me to further my career, and I am excited for what the future holds.

I want to thank you for being an excellent manager and for teaching me so much during my time at [Company]. The skills and knowledge I have gained will undoubtedly benefit me in my future endeavors.

Please let me know how I can assist with the transition process during the next two weeks. I want to ensure that everything is in order before I depart.

Thank you once again for everything. I will cherish the memories and experiences gained while working at [Company].

Warm regards,

[Your Name]

Sample 2: Resignation Letter – Relocation

Dear [Manager Name],

I am writing to tender my resignation from my role as [Job Title] at [Company]. Unfortunately, due to my spouse’s relocation for work, I am unable to continue working with the team at [Company].

I want to express my gratitude for the opportunity to work with such a fantastic team. I appreciate the support you provided to me during my tenure. I am indebted to you for the guidance and mentorship provided during my time here, and I will utilize the valuable skills learned while working at [Company] in my future endeavors.

Please let me know how I can help during the next two weeks to ensure an easy and smooth transition.

Thank you again for everything. I will miss working with you and the team.

Best regards,

[Your Name]

Sample 3: Resignation Letter – Family Reasons

Dear [Manager Name],

It is with regret that I tender my resignation as [Job Title] for [Company]. Due to unforeseen family reasons, I need to take some time away from work to attend to a family matter.

I want to thank you for the meaningful experience I have had working for [Company]. The progress, growth, and learnings I have experienced here have been critical in my personal and professional development. I am grateful for your support and guidance during my time here, and I will carry that with me for a long time.

I am willing to provide assistance to the organization during the transition period. Please do not hesitate to let me know how I can help.

Thank you for your understanding during this challenging time.


[Your Name]

Sample 4: Resignation Letter – Career Growth

Dear [Manager Name],

I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company]. I have been given an excellent opportunity that will aid me in my career growth, and, though it pains me to leave, I believe it is the time to move forward.

I want to express my sincerest gratitude for your leadership and guidance while working at [Company]. The investments you made in me contributed significantly to my professional and personal development, and I will undoubtedly apply the knowledge and skills that I learned here in my future career endeavors.

During the next two weeks, I will assist in the transition process in any way I can to ensure that it’s completed with ease and that my departure does not disrupt the work schedule.

Thank you again to you and the whole team for making my time here an exceptional learning experience.

Best regards,

[Your Name]

Sample 5: Resignation Letter – Health Reasons

Dear [Manager Name],

It is with a heavy heart that I submit my formal resignation from my position as [Job Title] at [Company]. I have come to the difficult decision that due to health reasons, I can no longer continue with my work at [Company].

The opportunity to work here has been life-changing, and I genuinely appreciate the professional and personal growth I have experienced while working for this company.

I will do my best to make the transition as seamless as possible over the coming weeks, assisting wherever required. During the time that I spent here, I always admired the team’s work ethics and passion for their roles, and I will miss being a part of this community.

Thank you once again, and please pass along my best wishes to the entire team.


[Your Name]

Sample 6: Resignation Letter – Maternity Leave

Dear [Manager Name],

I am submitting my resignation from my role as [Job Title] at [Company] as I will be taking my maternity leave in the next few weeks for the birth of my child. It is with mixed emotions that I say goodbye to my colleagues and this team who have been my support throughout my time here.

I am grateful for the opportunity to be part of such a passionate, dynamic, and supportive team. Thank you for being an incredible manager, mentor, and friend during my time here. I have learned many significant skills from you, which will remain with me throughout my professional journey.

I will be happy to help with the transition process during the next two weeks before I depart. Please let me know how I can help to ensure a seamless handover.

Thank you again, and I look forward to keeping in touch.

Warm regards,

[Your Name]

Sample 7: Resignation Letter – Retirement

Dear [Manager Name],

It is with a mix of emotions that I am tendering my resignation as [Job Title] at [Company] due to my retirement. Please consider this letter as my two weeks notice in line with the company policies.

I am so fortunate to have had the opportunity to work with such an exceptional company for the past years, and I sincerely thank you for your support and guidance throughout my tenure here. There have been some incredible challenges – but with an amazing team, which I am so grateful to have been part of, we managed to meet most of these head-on.

As I prepare to start this new chapter in my life, please let me know how I can support in the upcoming weeks to ensure a seamless transition for the team.

Thank you for everything, and I wish you and the whole team continued success.

Best wishes,

[Your Name]

Tips for Resignation Letter Leaving on Good Terms

Resigning from a job may seem like a daunting experience, but it does not always have to be a hostile, stressful experience. There are several tips you can follow to make your resignation letter leaving on good terms.

Firstly, it’s essential to choose the right words when writing your resignation letter. You should avoid any negative comments about the company, the management, or your colleagues. Instead, focus on the positive aspects you’ve experienced at the company and express your gratitude for the opportunities you’ve had.

Secondly, you should provide sufficient notice before your resignation. Two weeks’ notice is the standard, but if you feel like you need more or less time to complete tasks or you have a special circumstance to consider, you should explain that in your letter. Remember that leaving your job on short notice without a clear reason can negatively affect your reputation and your professional relationships.

Thirdly, it’s essential to ensure you do not leave any loose ends before leaving. Meet with your manager to discuss the transition plan and complete any pending tasks you are responsible for. Suggest possible replacement candidates or offer to help train new employees to maintain a positive relationship with your former colleagues and employer when you leave.

Fourthly, be open to feedback and constructive criticism in your exit interview. Your employer will be interested to know why you are leaving, and they may ask about your experience working for the company. Give honest feedback, and provide constructive criticism where appropriate. Remember that the exit interview is not an opportunity to complain or criticize the company. Instead, it’s a chance to provide valuable feedback that can help the organisation improve.

In conclusion, resigning can be stressful, but following these tips will ensure you leave on good terms with your employer and former colleagues. By doing so, you increase your chances of a positive relationship with the organisation, which might come in handy in the future.

Resignation Letter Leaving On Good Terms FAQs

What is a resignation letter?

A resignation letter is a formal document that an employee submits to their employer notifying them that they are resigning from their position.

Why should I write a resignation letter?

A resignation letter is a proper way of informing your employer that you are leaving the company. It also serves as proof that you resigned from the job and can be helpful in the future if you need a reference from the company.

What should I include in my resignation letter?

Your resignation letter should include your name, position, the date of your resignation, and the reason for your departure. You can also include a brief thank you note to your employer for the opportunity to work with them.

How much notice should I give for my resignation?

The amount of notice you give should be in accordance with your contract or company policy. Generally, 2 weeks is considered standard notice, but you should check with your HR department for specific guidelines.

Can I leave my job without giving notice?

While it is not recommended to leave a job without giving notice, it ultimately depends on your contract and company policy. However, leaving without giving notice can harm your relationship with the company and future job prospects.

How can I resign on good terms?

You can resign on good terms by being respectful and professional throughout the resignation process. Provide ample notice, express gratitude for the opportunity to work with the company, and offer to assist with the transition process if needed.

Can I change my mind after submitting a resignation?

It is possible to change your mind after submitting a resignation, but it depends on your employer’s policy and how far along the process has progressed. It’s essential to have an open conversation with your employer to determine if it’s possible to withdraw your resignation.

Goodbye for Now!

Well, folks, that’s it for now. I hope this article has helped you understand the importance of submitting a resignation letter when leaving your job on good terms. Remember, it’s always best to leave on a positive note, no matter what your reasons for leaving might be. Thanks for taking the time to read this piece, and please come back soon for more helpful advice on navigating the workplace and beyond. Until then, stay safe and take care of yourselves!