Are you planning to resign from your job but still have unused annual leave? Writing a resignation letter with annual leave can be tricky, but don’t worry because we’ve got you covered. In this article, we will provide you with examples that you can edit as needed to ensure your resignation and annual leave are handled professionally and amicably. So, don’t stress about it anymore. Read on to find out more.
The Best Structure for a Resignation Letter with Annual Leave
Resigning from a job is an inevitable part of career growth and development. In some cases, employees may not be able to serve their full notice period due to various reasons. In such scenarios, it’s essential to write a resignation letter with annual leave to ensure a smooth and professional exit from the company.
The best structure for a resignation letter with annual leave consists of three essential parts. Firstly, start your letter with a clear explanation of your resignation. Mention the date of your last working day and state that you wish to use your annual leave as a notice period. This ensures that you will still be compensated for the leave days you are entitled to while adhering to the company’s notice period policy.
Secondly, express appreciation for the opportunity to work with the company and gratitude for the experiences and learning opportunities you have had. This will help you leave on a positive note and maintain a good relationship with your boss and colleagues. Keep in mind that when writing this section, be specific about what you have gained from working with the company.
Lastly, end the letter by highlighting any next steps that need to happen, such as returning any company assets or completing any outstanding work projects. It would help if you also acknowledged your willingness to assist with training your replacement if required. This shows your professionalism and dedication to help the company even after you leave.
In conclusion, the best structure for a resignation letter with annual leave should be concise, clear, and professional. Always keep in mind the guidelines in your contract, company policy, and industry norms. Be grateful, respectful, and leave on positive terms to maintain professional relationships that can be beneficial for your future career growth.
7 Sample Resignation Letters With Annual Leave
Sample Resignation Letter With Annual Leave due to Illness
Dear [Manager’s Name],
I regret to inform you that due to my current health condition, I have decided to resign from my position at [Company Name]. I have consulted with my doctor, and they have advised me to take an extended break from work to focus on my recovery. Therefore, I am requesting my outstanding annual leave to be used for my illness.
I am grateful for the experiences and opportunities [Company Name] has provided me, and I appreciate the support and guidance provided by you and the team. However, my health and wellbeing must come first.
Thank you for your understanding and support during this difficult time. Please let me know how I can assist in a smooth transition of my workload to my replacement.
Sincerely,
[Your Name]
Sample Resignation Letter With Annual Leave due to Relocation
Dear [Manager’s Name],
I am writing to inform you that my family and I have decided to relocate to [Location]. As much as I enjoy working at [Company Name], it is not feasible for me to continue the commute from my new location. Therefore, I am resigning from my position, effective [Date].
I have [Number] of remaining annual leave days, and I would like to request that you approve my leave request. I will work with the team to ensure all my tasks and responsibilities have been transitioned to my replacement before my last day.
I would like to thank you and the team for the opportunities, experiences, and support during my time at [Company Name]. I am proud of the work we have accomplished and will miss everyone.
Please let me know if there are any additional steps I need to take to ensure a smooth transition for my replacement.
Sincerely,
[Your Name]
Sample Resignation Letter With Annual Leave due to Personal Reasons
Dear [Manager’s Name],
It is with mixed feelings that I write to inform you of my resignation from [Company Name]. Due to personal reasons, I have decided to take a break from work and focus on my family, health, and personal wellbeing.
I have [Number] of remaining annual leave days, and I would like to request to use them before my last day. I will work with the team to ensure a smooth transition of my workload and responsibilities to my replacement.
I would like to express my sincere gratitude and appreciation to you and the team for the opportunities, support, and experiences during my time at [Company Name]. I enjoyed working with everyone and will cherish the memories and learning experiences.
Please let me know if there are any specific tasks or responsibilities you would like me to complete before my last day.
Sincerely,
[Your Name]
Sample Resignation Letter With Annual Leave due to Pursuing Further Education
Dear [Manager’s Name],
I am writing to inform you that I have decided to pursue further education, and therefore, I am resigning from my position at [Company Name]. The program’s schedule makes it impossible for me to continue working full-time. My last day at the company will be [Date].
I have [Number] of remaining annual leave days, and I would like to request to use them before my last day. I will work with the team to ensure a smooth transition of my workload and responsibilities to my replacement.
I am grateful for the opportunities, support, and experiences provided by [Company Name]. I have learned so much from the company, and the experience will be valuable in pursuing my future career aspirations.
Thank you for your understanding and support, and please let me know if there are any specific steps I need to take before my last day.
Sincerely,
[Your Name]
Sample Resignation Letter With Annual Leave due to Job Dissatisfaction
Dear [Manager’s Name],
I regret to inform you that I have decided to resign from my position at [Company Name] due to job dissatisfaction. I have tried to address my issues with the job, but I feel it’s best to seek new opportunities elsewhere.
I have [Number] of remaining annual leave days, and I would like to request to use them before my last day. I will work with the team to ensure all my tasks and responsibilities have been transitioned to my replacement before my last day.
I appreciate the opportunities and experiences provided by [Company Name], and I value the relationships I have built with colleagues. However, I feel it is time to move on and explore new challenges and experiences.
Thank you for your understanding and support during my time at [Company Name]. Please let me know if there are additional steps I need to take to ensure a smooth transition for my replacement.
Sincerely,
[Your Name]
Sample Resignation Letter With Annual Leave due to Retirement
Dear [Manager’s Name],
After [Number] of years with [Company Name], I have decided to enter my retirement phase. I am grateful for the experiences, opportunities and support provided by [Company Name] throughout my career.
I have [Number] of remaining annual leave days, and I would like to request to use them before my last day. I will work with the team to ensure a smooth transition of my workload and responsibilities to my replacement.
I am pleased to have been a part of the team and will cherish the memories and experiences. Thank you for the guidance, support and teamwork during my tenure.
Sincerely,
[Your Name]
Sample Resignation Letter With Annual Leave due to Starting own Business
Dear [Manager’s Name],
It is with mixed feelings that I tender my resignation from [Company Name]. I am excited to inform you that I have decided to venture into entrepreneurship, starting my own business.
I have [Number] of remaining annual leave days and would like to request to use them before my last day. I will work with the team to ensure all my tasks and responsibilities have been transitioned to my replacement before my last day.
I am grateful for the experiences and support provided by [Company Name], and I appreciate the opportunities provided. I am excited to use the skills and knowledge I acquired at [Company Name] to launch my business successfully.
Thank you for your understanding and support during this transition. Please let me know if there are any specific steps I need to take before my last day.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter with Annual Leave
Resigning from a job can be a daunting task, especially if you have unused annual leave. It is essential to know how to handle the situation appropriately. Here are some tips to follow when writing a resignation letter with annual leave:
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Be professional: A resignation letter should be written in a professional tone. Avoid using informal language or slangs. Keep the letter simple and direct to the point.
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Give notice: Make sure you provide enough notice in your resignation letter. You may have to check your employment contract to know how much notice is required. Typically, a notice period of two weeks is standard. However, it can be different depending on your company’s policy.
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Discuss your annual leave: In your resignation letter, explain how your annual leave will be used. You can suggest taking the leave before your last day of work or having it paid out to you. Be sure to check your employment contract or company policies to know the options available.
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Thank your employer: It is customary to thank your employer for the opportunity to work with them and the experience gained while on the job. Giving thanks could make them more inclined to offer a positive reference in the future.
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Follow up: It is recommended to follow up on your resignation letter with a phone call or an email. This ensures your employer has received the letter, and you can discuss any further questions or concerns that they may have.
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Use a template: Using a resignation letter template can be helpful. It ensures that you do not miss any crucial details and can provide guidance on how to phrase your letter appropriately.
By following these tips, you can resign from your job with annual leave in a professional and courteous manner. Remember that leaving a job on good terms can benefit you in the future when looking for employment.
Resignation Letter With Annual Leave FAQs
What is a resignation letter with annual leave?
A resignation letter with annual leave is a formal letter that informs your employer that you would like to resign from your job while using your annual leave days instead of serving your notice period.
Can I use annual leave to reduce my notice period?
Yes, you can use your annual leave days to reduce the notice period as per your agreement with your employer.
How many days of annual leave can I use as part of my resignation?
The number of annual leave days you can use as part of your resignation depends on your employment contract and company policies.
Is it mandatory to serve the notice period before resigning?
Yes, it is mandatory to serve the notice period as outlined in your employment contract, unless agreed upon otherwise by your employer.
Can I resign without using my annual leave days?
Yes, you can resign without using your annual leave days, as it is your entitlement to take them at another time.
What should I mention in my resignation letter with annual leave?
You should clearly mention the date of your resignation, the period of your notice period, the number of annual leave days you plan to use, and a thank you note to your employer.
What should I do if my employer rejects my resignation letter with annual leave?
If your employer rejects your resignation letter with annual leave, you may have to have a conversation with them to renegotiate and come to an agreement about notice period and annual leave days.
Thanks for Stopping By!
And that’s a wrap on our guide to the resignation letter with annual leave. We hope that this article has been informative and helpful for you. Remember, there’s no need to overthink or stress about it – just be honest, direct, and appreciative in your resignation letter. Good luck with your resignation process, and make sure to visit our website again for more career tips and guidance. Thanks for reading!