Are you planning to leave your current job and want to do it the right way? One crucial step is writing a resignation letter. It’s important to draft a resignation letter with notice period as it shows professionalism and gives your employer time to find a replacement. But don’t worry if writing is not your strongest suit, because there are plenty of examples online that you can find and edit as needed.
Resigning from a job can be a daunting task, but it doesn’t have to be. With the proper resignation letter, you can ensure a smooth transition and leave your current employer with a positive impression. Whether you’ve found a new opportunity or just need a change, a resignation letter draft with notice period is an essential part of the process. So, take a deep breath and let’s get started.
The Best Structure for Resignation Letter Draft with Notice Period
Resigning from a job is never an easy decision. However, when you have decided to move on, it is important to exit gracefully by submitting a resignation letter with a notice period. Not only does it serve as a professional courtesy to your employer, but it also helps you maintain a positive relationship with them. Here is the best structure to follow when drafting your resignation letter with a notice period.
Introductory Paragraph
The introductory paragraph should begin with a statement of your intention to resign and should include your current position. Make sure that your tone is respectful and professional. Thank your employer for the opportunities they have provided you with during your time in the company.
Notice Period
The notice period should be stated in this paragraph. This is your opportunity to inform your employer of the length of notice you are giving them before you leave. You should also state the effective date of your resignation. If you have a contract, make sure to review the terms and conditions regarding the notice period. If the contract requires an extended notice period, adhere to it.
Gratitude Paragraph
Take the time to express your gratitude to your employer in this paragraph. Tell them how much you have learned from your position, what you have enjoyed about working with them, and how this job has helped you grow professionally. This is a great opportunity to build goodwill with your employer.
Closing Paragraph
The closing paragraph should reiterate your intention to resign and express your gratitude once again. Offer to assist the company during your remaining time by helping your replacement get settled in or by finishing up important projects. Provide alternate contact information so that your colleagues can reach you, if necessary, after your departure.
Remember that the resignation letter with a notice period is a formal document. It is important to maintain a positive and professional tone throughout the letter. By structuring your resignation letter in this way, you will ensure that you have an organized, professional, and positive message that will reflect well on you and your future career.
7 Resignation Letter Drafts with Notice Period
Resignation Letter Due to Career Growth Opportunities
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name] effective two weeks from now. I am deeply grateful for the opportunity you have given me to work with such an amazing team and to learn and grow as a professional.
However, I have received a new job offer that will enable me to further advance my career and acquire new skills. While I deeply value my time at [Company Name], my decision to leave is based solely on this career growth opportunity.
Thank you again for your leadership, guidance, and support throughout my tenure at [Company Name]. I will do everything I can to make this transition as seamless as possible for my successor.
Sincerely,
[Your Name]
Resignation Letter Due to Family Relocation
Dear [Manager’s Name],
It is with a heavy heart that I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name] effective two weeks from now. My family and I will be relocating to [City and State] soon, and as a result, I must leave my position to be with them.
Working with everyone at [Company Name] has been an incredible experience, and I am so grateful for the opportunity to have served such a dedicated and supportive team. I have learned so much during my time here, and I will cherish that knowledge and the non-exchangeable experience.
Thank you for your understanding and support in this matter. You have been an outstanding manager, and I will always appreciate the time and effort you spent in guiding me and helping me to develop my skills.
Respectfully,
[Your Name]
Resignation Letter Due to Personal Health Issues
Dear [Manager’s Name],
With regret, I am writing to let you know that I’ll be resigning from my position as [Job Title] at [Company Name] due to my personal health issues. I have been feeling ill for quite some time now, and I have been advised by my physician to take a break and recuperate.
Working with everyone at [Company Name] has been a great experience, and I have learned so much from the dedicated and supportive team. I have enjoyed my work, and it has been an honor to work for such a reputable company.
Thank you for your understanding and kind considerations during this time, and please do let me know what I can do to help with the transition.
Yours Truly,
[Your Name]
Resignation Letter Due to Unreasonable Workload
Dear [Manager’s Name],
I regret to inform you that I am resigning from my position as [Job Title] effective two weeks from now. I have been struggling with the unreasonable workload in my current position, which has significantly impacted my mental and emotional health. Despite repeated communications regarding the same, there hasn’t been much improvement, and hence, my decision to resign.
While this was a difficult decision to make, I know it is the right decision for me. Thank you for the opportunity given to me to work with such an amazing team, and to learn and grow as a professional. I appreciate the time and efforts you’ve invested in me during my tenure at [Company Name].
Should you require any assistance before my departure, please let me know, and I’ll be happy to help in any way I can.
Warm Regards,
[Your Name]
Resignation Letter Due to Better Salary Offer
Dear [Manager’s Name],
Please accept this letter as my official resignation from the position of [Job Title] at [Company Name], effective two weeks from now. Though I have enjoyed my tenure here, I have received an offer of employment that provides a more competitive salary and benefits package.
I am highly appreciative of the opportunity you have given me to be part of such an incredible team and am grateful for the experiences and skills I have developed during my time here. Nonetheless, I must leave the company to pursue a higher income to support my family.
Thank you once again for the knowledge, guidance, and support throughout the course of my career here. Please let me know if there’s anything else I need to do during the transition phase.
Best Regards,
[Your Name]
Resignation Letter Due to Hostile Work Environment
Dear [Manager’s Name],
Effective two weeks from now, I will be resigning from my position as [Job Title] at [Company Name]. My decision to leave is a difficult one, but because the work environment is increasingly hostile, I have no choice.
Unfortunately, throughout the past several months, I have been subjected to harassment and bullying from my coworkers. Despite expressing my concern about this behavior to my superiors, there haven’t been any significant changes. As a result, my mental and emotional state has been deteriorating.
Thank you for giving me a chance to work with the team at [Company Name]. I look forward to moving on from this situation as soon as possible. If there is anything I can do to help make this transition process easier, please let me know.
Sincerely,
[Your Name]
Resignation Letter Due to Career Change
Dear [Manager’s Name],
This letter serves as notice that I will be resigning from my position as [Job Title] at [Company Name] effective two weeks from now. I have decided to change my career path and pursue other professional endeavors outside of the company.
Working at [Company Name] has been an incredible opportunity, and I am grateful for all the memories, skills, and lessons that I derived from my tenure there. With the ever-changing professional landscape, I am convinced that taking this step is the right decision for me, and I am excited for what the future holds.
Thank you for your mentorship, guidance, and support during my time at [Company Name]. I would like to assist you in the smooth transfer of my duties and obligations to my successor. Please let me know how best I may support this process.
Best Wishes,
[Your Name]
Tips for Writing a Resignation Letter with Notice Period
When resigning from your job, it is important to follow proper protocol and submit a resignation letter with notice period. Here are a few tips to ensure that your resignation letter is professional and informative:
- Be clear and concise: Your resignation letter should be straightforward and easy to understand. State your intention to resign and provide a brief explanation if necessary. Use simple language and avoid any ambiguity.
- Mention your notice period: Be sure to mention the length of notice period you are providing. This will allow your employer to plan for your replacement and ensure a smooth transition.
- Express gratitude: It’s always a good idea to express your gratitude towards the company, your colleagues and your superiors. This will leave a positive impression and maintain good relations in the future.
- Offer to help: If possible, offer to help with the transition process. This could include training your replacement or helping to tie up any loose ends that still need to be addressed.
- Proofread before submitting: Before submitting your resignation letter, ensure that it is free of any grammatical errors and typos. This will help to maintain a professional tone and leave a positive final impression.
Overall, it’s essential to follow proper protocol when resigning from your job and submitting a resignation letter with notice period. By following these tips, you can ensure that your resignation letter is professional, concise and informative to enable you to quit your job in a positive and effective manner.
Frequently Asked Questions about Resignation Letter Draft with Notice Period
What is a resignation letter with notice period?
A resignation letter with notice period is a written notice given by an employee to his/her employer, stating the intention to resign from their current position and indicating the duration of notice period.
What is the purpose of a resignation letter with notice period?
The purpose of a resignation letter with notice period is to inform the employer of the employee’s intention to leave the company, giving the employer sufficient time to find a replacement and arrange for a smooth transition.
What should I include in my resignation letter with notice period?
Your resignation letter with notice period should include the effective date of your resignation, the duration of your notice period, a brief reason for leaving (optional), and a note of gratitude to your employer for the opportunity and experience gained during your tenure.
How long should the notice period be?
The notice period varies depending on the company policy, industry practices, and the nature of the job. The typical notice period is two weeks but may range from a few days to a few months.
When should I submit my resignation letter with notice period?
You should submit your resignation letter with notice period to your immediate supervisor or human resources department at least two weeks before your intended last day of work.
Do I need to provide a replacement for my position?
No, it is not your responsibility to provide a replacement for your position. It is the employer’s responsibility to find a replacement for your position after your resignation.
What happens after I submit my resignation letter with notice period?
After you submit your resignation letter with notice period, your employer will acknowledge receipt of the letter and may schedule an exit interview to discuss your reasons for leaving and to finalize the transition process.
Parting Words
That’s it for our guide on writing a resignation letter with notice period. We hope you found it helpful and informative. Remember, resigning from a job is never easy, but it’s important to do it the right way to maintain a positive relationship with your employer and colleagues. Good luck with your future endeavors! If you need more career advice or updates on the latest job trends, be sure to visit our site again. Thank you for reading!