How to Write a Resignation Letter I Regret To Inform You Professionally

Have you ever found yourself in a situation where you need to write a resignation letter but don’t know where to start? It can be a daunting task to put your thoughts and feelings into words, especially when you regret having to do it.

This is where the Resignation Letter I Regret To Inform You comes in handy. It is a formal way of resigning from a job while expressing your regret and appreciation. And the good news is, you don’t have to start from scratch. You can find plenty of examples online that you can use as a template and edit as needed to fit your specific situation.

Whether you’re leaving your job because of personal reasons, a new opportunity, or any other reason, it’s important to leave on a positive note. Your resignation letter is an opportunity to thank your boss and colleagues for the opportunity to work with them and to show your professionalism and respect.

So, if you’re struggling to write your resignation letter, do not worry. With the Resignation Letter I Regret To Inform You and the available examples, you can easily create a formal and respectful resignation letter that will leave a good impression on your employer and help you move on to your next endeavor.

The Best Structure for a Resignation Letter that Expresses Regret

Writing a resignation letter is never easy, but expressing regret can make the process even more challenging. However, writing a resignation letter with a sense of regret is crucial to maintain a cordial relationship with your employers and colleagues. And to do that, you must structure your resignation letter in the best possible way. Here’s how to write a resignation letter that expresses regret.

Start With a Formal Address

Begin your resignation letter by addressing your employer or supervisor formally. Mention the company’s name and the position you are resigning from. This will help your employer understand the purpose of your letter right away.

Express Your Regret

After stating your reason for writing, it’s essential to express your regret for leaving. Be specific and elaborate on why you feel this way. Mention the positive experiences you have had while working for the company and how they have contributed to your personal and professional growth. This will help create a positive tone for your resignation letter.

Mention Your Resignation Date

The next step is to mention the date of your resignation. This helps your employer understand how long they have until you will no longer be working with them. Be sure to give adequate notice in your resignation letter. Typically, two weeks is standard notice, but be sure to check your employment contract for any specific requirements.

Be Grateful and Thankful

Before closing your resignation letter, express gratitude and appreciation for the time and opportunities given to you by the company. Reiterate how much you valued the experiences and how they have helped shape your career path positively.


Lastly, close your resignation letter on a positive note. Restate your regret for leaving and express your willingness to help make the transition process smooth for the company. Provide your contact information, so they can reach you if they need to.

In conclusion, when writing a resignation letter that expresses regret, it’s crucial to structure it in a way that conveys your feelings accurately while maintaining a professional tone. Remember to use a formal address, express your regret, mention your resignation date, and close on a positive note. By following this structure, you can ensure your resignation letter leaves a positive impression and maintains your professional relationships.

Seven Sample Resignation Letters: “I Regret To Inform You”

Sample 1: Retirement

Dear supervisor,

I am writing this resignation letter to inform you that I have decided to retire from my position as Senior Manager on the 30th of June. It has not been an easy decision, but after much consideration, I have come to the conclusion that it’s time to step back and allow the younger professionals to take the lead.

I have thoroughly enjoyed working for this company for the past 20 years, and I am grateful for the opportunities and experiences I have gained during my tenure. I am proud of what we have accomplished as a team, and it has been a pleasure to be a part of it.

Thank you for your understanding, guidance, and support throughout my time here.


(Your Name and Signature)

Sample 2: Medical Reasons

Dear (Supervisor’s Name),

This letter is to inform you that I regretfully tender my resignation and will be stepping down from my position as an Account Manager at XYZ Company. This decision has been a result of my recent medical condition, which has unfortunately rendered me incapable of fulfilling my duties effectively.

As much as I would like to continue serving the company I have come to love, my poor health has become a severe hindrance to my job performance. I am disappointed to have to resign at this time, but I am confident that it is the right decision for me as well as the company.

Thank you for the opportunity to work with such a fantastic team, I have enjoyed our time working together, and I am grateful for the support and kindness you have shown me over the years.

Yours sincerely,

(Your Name and Signature)

Sample 3: Family Related

Dear (Supervisor’s Name),

I regretfully tender my resignation, effective immediately, from my position as Communications Director to attend to a family situation that requires my full attention and care. This decision was not simple, but it is the best one for me to take at the moment.

I will be taking time away from work to attend to my family’s critical situation, and I do not know when I will be ready to return to my position. For as long as I have been here, the organisation has given me wonderful opportunities and valuable experience, and I am proud of what we have achieved as a team.

I appreciate your understanding during this difficult time and will look forward to seeing you at upcoming corporate events.

Best regards,

(Your Name and Signature)

Sample 4: Educational Pursuits

Dear (Supervisor’s Name),

I appreciate the opportunities you have given me during my tenure as your Human Resource Manager. Nevertheless, I regret to inform you that I am tendering my resignation, effective immediately, to return to graduate school to further my education. This wasn’t an easy decision for me, but I have decided that it is the best action to take at this time.

I had a wonderful time working with you and the rest of the team and am grateful for the experience and knowledge I have gained while working here. The company has always been supportive of its employees’ ambitions, and I appreciate the support you have given me both professionally and personally.

Thank you for creating a congenial work environment enabling me to succeed in my role.

Best regards,

(Your Name and Signature)

Sample 5: Relocation

Dear (Supervisor’s Name),

I would like to submit my resignation, effective immediately, from my role as Brand Manager of your team. This decision comes as a result of relocation to another state, which will render it impossible for me to perform my job with the same excellence required by the Company.

The team’s camaraderie and talents have made an enormous impact on my professional development, and I will always be grateful for the opportunities you allowed me to learn and grow alongside them.

Please let me know if there is anything I can do to help during this transitional period. It has been my honor to work for your team.

Warm regards,

(Your Name and Signature)

Sample 6: Going To A Competitor

Dear (Supervisor’s Name),

It is with regret that I am writing to submit my resignation, effective two weeks from today. I have received an offer from one of your direct competitors and to advance my career, and I have decided to accept it.

I have immensely enjoyed my experience working with you and the rest of the team and am grateful for your guidance and support throughout my journey with the company. Please know that my decision wasn’t one driven by factors within the Company, and it was challenging enough to tender my resignation. I will assist throughout the transition period to ensure that you get the right person to fill my role.

Thank you again for your guidance and kindness.


(Your Name and Signature)

Sample 7: Management Issues

Dear (Supervisor’s Name),

It is with great sadness that I must submit my resignation, effective from the end of this month. I have tendered this resignation due to management issues that have impacted negatively on my job performance and consequently, my mental health.

As I reflect on my time here, I want to express my thanks for allowing me to be a part of such a dynamic and rewarding team. I have some lifelong memories and have come to admire my colleagues, who have shown great support to me both professionally, and personally. I hope this issue we experienced can be addressed and corrected in the future to ensure enjoyable working conditions for all employees.

Thank you once more for your understanding.


(Your Name and Signature)

Tips for Writing a Resignation Letter You Regret

Resigning from a job is never easy, and it can be even more difficult when you regret the decision. However, it’s important to handle the situation with as much professionalism and grace as possible. Here are some tips to keep in mind when crafting a resignation letter you regret:

  • Be honest but tactful. It’s important to be honest about the reasons why you’re resigning, but try to avoid being overly critical or negative. Focus on the positives of your time with the company instead.
  • Address your regrets head-on. Acknowledge in your letter that you regret your decision to resign, but also explain why you felt it was necessary at the time.
  • Show appreciation. Express gratitude for the opportunities you’ve had and the relationships you’ve built during your time at the company.
  • Provide assistance. Offer to help with the transition process if possible, whether it’s training a replacement or documenting your work processes.
  • Be concise. Keep your letter short and to the point. Provide all necessary details, such as your last day of work, in a clear and straightforward manner.
  • Follow up in person. If possible, schedule a meeting with your employer to discuss your resignation in person. This can help alleviate any concerns or questions they may have.
  • Stay positive. While resigning from a job you regret can be a stressful experience, try to focus on the future and the opportunities that lie ahead.

Remember, resigning from a job you regret is never easy, but by handling the situation with professionalism and empathy, you can leave on a positive note and maintain good relationships with your former employer and colleagues.

Frequently Asked Questions about Resignation Letter I Regret To Inform You

What is a Resignation Letter I Regret To Inform You?

A Resignation Letter I Regret To Inform You is a formal document that an employee writes to their employer to express regret on resigning from their job.

Why do people use Resignation Letter I Regret To Inform You?

People use Resignation Letter I Regret To Inform You to show that they were unhappy or unsatisfied with their job and that they regret leaving the company.

What should be included in a Resignation Letter I Regret To Inform You?

A Resignation Letter I Regret To Inform You should include the reason for resignation, date of resignation, and a brief explanation of why the person is leaving with regret.

Is it appropriate to use a Resignation Letter I Regret To Inform You?

Yes, it is appropriate to use a Resignation Letter I Regret To Inform You if you truly regret leaving the company and you want to express this efficiently and respectfully to your employer.

Can a Resignation Letter I Regret To Inform You be sent via email?

Yes, a Resignation Letter I Regret To Inform You can be sent via email but it is also recommended to provide a hard copy to your employer as well.

Is it necessary to give a notice period when using a Resignation Letter I Regret To Inform You?

Yes, it is necessary to give a notice period when using a Resignation Letter I Regret To Inform You. This period is usually mentioned in the company policy or the employment contract and should be followed accordingly.

What is the tone of a Resignation Letter I Regret To Inform You?

A Resignation Letter I Regret To Inform You should be formal, respectful, and show a sense of gratitude towards the company and the employers while expressing regret on leaving.

Wrapping It Up

Well folks, we’ve reached the end of our journey through the world of resignation letters. We hope you found our piece on “Resignation Letter I Regret To Inform You” informative and maybe even a little entertaining. Remember, quitting a job is never an easy decision, and it’s okay to feel conflicted about it. Sometimes regrets surface, and that’s alright too. At this point, we’d like to thank you for reading and remind you that we’ll be here, offering interesting insights and helpful tips about work and life. Till next time, take care!