Are you considering resigning from your current permanent position? Writing a resignation letter can be a daunting task, especially when it comes to leaving a job that you’ve been in for a long time. But fear not, as it is a necessary step to take in order to demonstrate professionalism and maintain a good relationship with your current employer.
To help you through the process, we’ve put together a comprehensive guide on writing a resignation letter for a permanent position. You’ll find examples and templates that you can use as a foundation for your own resignation letter. And the best part of it all is that you can easily edit these examples to fit your specific needs.
Whether you’ve found a new opportunity, you’re unhappy with your current role, or any other reason for resigning, a well-written resignation letter can help you leave on a positive note. So don’t let the fear of writing a resignation letter hold you back from moving on to bigger and better things. Take the first step by checking out our guide and examples, and start crafting your resignation letter today.
The Best Structure for a Resignation Letter for a Permanent Position
When resigning from a permanent position, it is important to do so respectfully and professionally. This involves having a well-structured resignation letter that clearly communicates your intentions and thanks your employer for the experience and opportunities they have provided you with.
Firstly, start the letter with a clear and concise statement of your intent to resign. It is important to include the date on which your resignation will be effective, as this will allow your employer to start the process of finding a replacement for you.
In the second paragraph, you should express your gratitude towards your employer for the opportunities and experiences that you have had while working for them. This could include any training or development opportunities that you have been provided with, or any successes you have achieved while working for the company.
The third paragraph should be dedicated to providing a brief explanation of your reasons for leaving the position. This could include a desire to pursue a new career opportunity, a need to relocate, or any personal reasons that have led you to this decision.
Finally, in the last paragraph, you should express your willingness to assist with the transition process in any way that you can. This could include working with your employer to find and train a replacement, or assisting in the handover of any outstanding tasks or projects.
It is important to close the letter with a final thank you to your employer for their support and understanding during the time that you have worked for them. This will help to ensure that your resignation is perceived in a positive light, and will leave a good impression with your employer as you move on to new opportunities.
In conclusion, a well-structured resignation letter for a permanent position should include a clear statement of intent, expressions of gratitude towards the employer, a brief explanation of your reasons for leaving, a willingness to assist with the transition process, and a final thank you to the employer for their support and understanding.
7 Sample Resignation Letters for Permanent Position
Resignation Letter Due to Relocation
Dear [Manager’s Name],
I am writing this letter to inform you that I will be resigning from my position as [Job Title] at [Company Name] due to personal reasons. My family and I will be relocating to [Location] in the next month, and unfortunately, I will not be able to continue in my current role.
I am grateful for the opportunity that [Company Name] has offered me and for the skills and experience that I have gained while working here. The past [Number of Years] years have been an enriching experience, and I am proud to have been part of such a wonderful organization.
Please let me know how I can assist in ensuring a smooth transition during the next [Notice Period] days. I am willing to complete my ongoing projects and assist in the transition process to my replacement.
Thank you for your understanding and support during my tenure at [Company Name]. I wish you and the company the very best in the future.
Best regards,
[Your Name]
Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
It is with deep regret that I submit my resignation from my position as [Job Title] at [Company Name]. After careful consideration and evaluation of my personal priorities, I have decided to take a break from my professional career to focus on other aspects of my life.
Please know that this decision was not an easy one to make, and I am grateful for the valuable experience and learning opportunities I have gained while working at [Company Name]. I cannot thank you enough for the unwavering support and guidance throughout my tenure, which has been a tremendous help in my professional and personal growth.
I am willing to work with you and my team to ensure a smooth transition during my [Notice Period] days. Please let me know how I can be of assistance.
Once again, it has been an honor to work for [Company Name], and I will always cherish the experiences and relationships gained while working here.
Best regards,
[Your Name]
Resignation Letter Due to a Career Change
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from my position as [Job Title] at [Company Name]. I have decided to explore a new career opportunity, and I will be leaving my position effective [Date].
I am grateful for the opportunity that [Company Name] has provided me to develop my skills and for the various experiences that I have gained while working here. I will always cherish the relationships that I have built with my coworkers and clients.
During my [Notice Period] days, I will work to ensure a seamless transition for my colleagues and clients. I am willing to assist in any way possible to effectively complete ongoing projects and meet deadlines.
Thank you again for your support, guidance, and mentorship during my tenure at [Company Name]. I wish the company continued success in all its endeavors.
Sincerely,
[Your Name]
Resignation Letter Due to Health Reasons
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation as [Job Title] at [Company Name]. After careful consultations with my doctors, I have been advised to take a break from work due to my health. I am confident that my medical conditions will significantly improve with proper treatment and care.
I want to express my sincere appreciation for the valuable experiences, knowledge, and professional relationships that I have gained while working at [Company Name]. I cannot thank you enough for the opportunities, guidance, and support you have provided me during my tenure.
Though I am leaving [Company Name], I am committed to making a smooth transition and ensuring my responsibility towards my colleagues. Please let me know how I can assist during my [Notice Period] days.
Thank you for your trust and understanding during my stay at [Company Name]. It has been a privilege to be a part of this great organization.
Respectfully,
[Your Name]
Resignation Letter Due to Retirement
Dear [Manager’s Name],
After years of working as [Job Title] at [Company Name], I have come to the decision to retire and pursue other interests. It is with a sense of pride and accomplishment that I submit my resignation, effective [Date], from [Company Name].
I have valued every opportunity that [Company Name] has provided me over the years. The company has provided me with a unique blend of challenges, opportunities, and professional relationships that have enriched both my personal and professional life.
I am eager to ensure that my colleagues impacted by this change experience a smooth transition, and I will do all in my power to make that happen during my [Notice Period] days.
Thank you for affording me the privilege to be a part of the significant accomplishments of this organization. I wish you and the company continued success and growth.
Sincerely,
[Your Name]
Resignation Letter Due to Unforeseen Circumstances
Dear [Manager’s Name],
Please accept my resignation, effective [Date], from my position as [Job Title] at [Company Name]. After careful consideration, I have been presented with an unexpected and significant opportunity outside of [Company Name].
Please know that this decision was not an easy one, and I am grateful for the opportunities and skills that [Company Name] has provided me. I appreciate the mentorship, guidance, and support that have been instrumental in my professional development
I am willing to help transfer my responsibilities to my colleagues within the [Notice Period] days. Please inform me of any necessary arrangements to ensure an orderly transfer of responsibilities.
Thank you again for the privilege to have worked for [Company Name], and I wish the company continued success and growth.
Regards,
[Your Name]
Resignation Letter Due to Conflict with Manager
Dear [Manager’s Name],
I am writing to submit my resignation, effective [Date], as [Job Title] at [Company Name]. Please know that my work here has been an enriching experience, and the valuable knowledge and skills learned will stay with me always.
The reason for my resignation is that I have been having professional difficulties working [Manager’s Name]. Despite my efforts, the working relationship has been ineffective. Now I believe that there is no possibility of improving this situation.
I will ensure a smooth transition during my [Notice Period] days, and I am willing to help transfer my responsibilities to other team members. Feel free to tell me how I can assist in ensuring the best interest of the company.
I regret having to leave [Company Name] under these circumstances; however, I feel I must do what is best for me. I wish [Company Name] continued success in the future.
Thank you and all the best,
[Your Name]
Tips for Writing a Resignation Letter for a Permanent Position
Resigning from a permanent position can be a challenging decision that requires careful consideration. Writing a resignation letter is an essential step in the process of leaving a full-time job. Here are some tips to help you write a resignation letter that will help you leave your current position on good terms:
- Be Clear and Concise: When writing a resignation letter, it is important to be clear and concise. Express your intention to resign, the date of your last workday, and your gratitude for the opportunity given to work with the company.
- Be Professional: It is important to maintain a professional tone in your resignation letter. Avoid making negative comments about the company or your colleagues. Be respectful and give thanks for the opportunities you received during your employment.
- Provide a Reason for Your Resignation: You do not have to announce your reason for leaving, but it can be helpful for the company to know why you are resigning. This gives them a chance to improve the work environment in the future. If you are leaving for a better opportunity, make sure to say that and express your gratitude for the time you spent at the company.
- Give Adequate Notice: Provide your employer with ample notice. This can help them prepare for your departure and also put you in good standing with the company. Although there is no mandatory length of notice, it is common to give at least two weeks’ notice. However, depending on your company’s policy, it could require more.
- Offer to Help During the Transition: You can offer to help train your replacements or assist in the transition process. Provide clear instructions to make sure your pending projects are finished before your asigned date of departure. This shows that you are committed to ensuring a smooth transition and leaving in good standing with the company.
Resigning from a permanent position can be difficult, but following these tips can make the process smoother and professional. By writing an honest and well-crafted letter, you can show that you are grateful for your employment, but it’s time to move on to new opportunities.
FAQs related to Resignation Letter For Permanent Position
What is a resignation letter for a permanent position?
A resignation letter for a permanent position is a formal document that an employee submits to their employer when they have decided to quit their job for good.
Is it necessary to write a resignation letter for a permanent position?
Yes, it is always recommended to write a resignation letter to inform your employer of your decision to leave the position in a professional and courteous manner.
How do I write a resignation letter for a permanent position?
You can begin by addressing the letter to your manager, stating the reason for your resignation, providing the date of your last working day, and expressing your gratitude for the opportunities and experiences gained while working at the company.
When should I submit my resignation letter for a permanent position?
You should submit your resignation letter at least two weeks before your intended last day of work to give your employer ample time to find a replacement and make necessary arrangements.
Can I resign from my permanent position without giving notice?
It is not recommended to resign from your permanent position without giving proper notice as this may affect your professional reputation and future job prospects. It may also leave your employer in an inconvenient position.
Should I include reasons for resigning in my resignation letter for a permanent position?
It is not always necessary to include reasons for resigning in your resignation letter, but you may do so if you feel it is appropriate. However, it is best to keep it brief and professional.
Can my employer reject my resignation letter for a permanent position?
No, your employer cannot reject your resignation letter, but they may try to negotiate with you to stay or offer a counter-offer. It is up to you to decide how to proceed in such situations.
Say Goodbye with Grace!
Now that you’ve reached the end of the article, we hope that you have a better understanding of writing a resignation letter for a permanent position. Remember that resigning from a job can be an emotional rollercoaster, but it’s essential to approach the situation with professionalism and positivity. Always be kind and express your gratitude for the opportunity and the experiences you gained while working. Thanks for reading, and we hope to see you soon with more informative articles!