Top Letter of Employment Template Ontario: Free and Editable

Hey there, are you on the hunt for a letter of employment template in Ontario? Look no further! We know just how overwhelming it can be to create an official letter from scratch. That’s why we’re here to help you out. And the best part? You can find plenty of examples online, which you can then edit as needed to suit your specific requirements. Whether you need a letter for a new job or a promotion, having the right template can save you both time and energy. So let’s get started!

The Best Structure for Letter of Employment Template in Ontario

When it comes to writing a letter of employment in Ontario, there are certain elements that should be included in order to make it effective and legally sound. Below is a breakdown of the best structure for a letter of employment template in Ontario.

First Paragraph: This paragraph should introduce the employee and state the purpose of the letter, which is to confirm their employment with the company. It should include the employee’s name, job title, and start date.

Second Paragraph: This paragraph should outline the terms of employment, including the employee’s hours of work, rate of pay, and any benefits or perks they may be entitled to. It should also specify whether the employee is employed on a full-time or part-time basis.

Third Paragraph: This paragraph should clarify the employee’s probationary period, if any, and state that their employment is subject to the terms and conditions outlined in their employment contract. It should also mention any confidentiality or non-compete agreements that the employee has agreed to.

Fourth Paragraph: This paragraph should provide information about the termination of employment, including the notice period required and any severance pay that may be owed if the employee is terminated without cause.

Fifth Paragraph: This paragraph should provide additional information about the company, such as its mission statement or core values. It should also include contact information for the employee’s supervisor or HR representative should they have any questions or concerns.

Sixth Paragraph: This final paragraph should end the letter on a positive note and express the company’s appreciation for the employee’s contributions to the organization. It should also invite the employee to reach out if they require any further information or if they have any suggestions for improving the workplace.

Overall, a letter of employment in Ontario should be clear, concise, and comprehensive. It should include all of the relevant information about the employee’s terms of employment, as well as any other pertinent details about the company. By following this template, employers can ensure that their letter of employment is legally sound and will help establish a positive working relationship with their employee.

Sample Employment Letter Template

Employment Verification Letter

Dear Sir/Madam,

I am writing to confirm that [Name] has been employed by [Company Name] since [Date of Hire]. [Name] is a hardworking and reliable employee who has been performing [Job Title] with great dedication and efficiency. His/her exceptional work ethic, attention to detail, and interpersonal skills have made him/her a valuable member of our team.

If you require any further information or verification, please do not hesitate to contact me.


[Your Name]

Employment Offer Letter

Dear [Applicant Name],

I am pleased to offer you the position of [Job Title] with [Company Name]. Your employment will begin on [Start Date], and you will report to [Supervisor Name].

Your starting salary is [Salary Amount] per year, with the potential for periodic reviews based on your performance. As a full-time employee, you will receive benefits such as health care, dental care, and 401k retirement plan.

Please indicate your acceptance of this offer by signing the enclosed duplicate copy of this letter and returning it to me by [Deadline Date].

We look forward to having you join us as a member of our team.


[Your Name]

Job Recommendation Letter

Dear Hiring Manager,

I am writing to highly recommend [Name] for the position of [Job Title] at your company. [Name] has been working with me at [Company Name] for [Number of Years] and during this time, he/she has displayed excellent skills and abilities in his/her field of work.

[Name] is a dedicated and hardworking individual who always strives to achieve the best possible results. He/she is a quick learner and has an exceptional ability to work under pressure. His/her communication skills and team spirit have made him/her a valuable asset to our organization. His/her proactive approach towards learning and adapting to new situations has helped our company grow in many ways.

In short, I highly recommend [Name] for any position related to [Job Title]. If you require any further information, please do not hesitate to contact me.

Best regards,

[Your Name]

Resignation Acceptance Letter

Dear [Employee Name],

I accept your resignation as [Job Title] at [Company Name]. Your last day of work will be [Date of Last Day]. We want to thank you for your contributions and hard work during your time here.

Please make sure that all your assignments are completed before your departure, and you have returned any company property or equipment before you leave. If you require any assistance, please let me know.

We wish you all the best for your future endeavours.

Best regards,

[Your Name]

Bonus Letter

Dear [Employee Name],

I am pleased to inform you that you have been awarded a bonus for your outstanding performance during the last quarter. Your contribution to our organization has been invaluable, and your hard work has not gone unnoticed.

The amount of your bonus is [Bonus Amount], which will be included in your next paycheck. Once again, congratulations on a job well done.

Best regards,

[Your Name]

Salary Increase Letter

Dear [Employee Name],

I am pleased to inform you that your request for a salary increase has been approved. Effective [Date of Increase], your annual salary will be increased to [New Salary Amount].

We value your contributions to our organization and recognise your exceptional work ethic and commitment. We believe that this salary increase will provide better financial stability for you and serve as recognition and encouragement to continue your excellent work.

Thank you for your continued hard work and dedication. We look forward to your continued success.


[Your Name]

Reduction in Work Hours Letter

Dear [Employee Name],

I regret to inform you that due to the current state of our business, we will be reducing your work hours to [Number of Hours] per week effective [Date of Reduction in Work Hours]. This difficult decision was made by the management team, and we assure you that this is a temporary measure.

Your new work schedule will be [Schedule]. If you have any concerns about this change, please do not hesitate to discuss them with me or our HR department.

We value your contribution to our company and continue to appreciate your hard work and dedication to your job. We assure you that we will restore your working hours as soon as the situation improves.

Best regards,

[Your Name]

Tips for Creating a Letter of Employment Template in Ontario

A letter of employment is a type of employment verification letter that confirms an employee’s job status and other employment-related details, such as job title, salary, and other benefits. While creating a letter of employment template in Ontario, there are several tips that you should keep in mind to ensure that the letter complies with Ontario’s labour laws and provides sufficient information to the employee. Here are some of the tips:

  • Include the company’s name, address, and contact details at the beginning of the letter. This information should be followed by the date on which the letter is being issued.
  • Mention the employee’s name and address in the letter, and keep the tone of the letter professional and concise.
  • Provide a brief summary of the employee’s job duties, position title, and salary or hourly wage. If the employee’s compensation includes bonuses, commissions, or other incentives, mention them too.
  • Include information about the employee’s benefits package, including vacation time, sick pay, and other perks related to the employment.
  • Mention the terms and conditions of the employee’s employment, such as the probation period, notice period, and any other relevant information that the employee should be aware of.

In addition, it’s important to make sure that the employee’s letter of employment template complies with Ontario’s labour laws, which mandate that employers must provide employees with a written statement of their employment terms within the first 30 days of their employment. The statement must include basic information, such as the employee’s start date, hours of work, pay rate, and job duties. If the employee’s employment terms change at any point, the employer must provide an updated statement to the employee.

Creating a letter of employment template in Ontario can be a straightforward process if you keep these tips in mind. However, if you’re not confident that you can create a letter of employment template that meets your needs, you may consider consulting a legal professional or an HR consultant to help you draft a template that complies with Ontario’s labour laws and provides all the necessary information to employees.

Frequently Asked Questions about Letter of Employment Template Ontario

What is a letter of employment?

A letter of employment is an official document that confirms the information regarding employment status, job title, compensation, and other important details about an employee’s position at a company.

Why do I need a letter of employment?

A letter of employment serves as proof of employment and is often required when applying for a loan, renting an apartment, or applying for government services. It is also useful for employees who need to provide proof of employment while applying for another job.

What should be included in a letter of employment?

A letter of employment should include the employer’s name and address, employee’s name and job title, start date, salary or hourly rate, hours of work, and any other important details specific to the job.

Is there a specific format for a letter of employment in Ontario?

There is no specific format required for a letter of employment in Ontario, but it should include all the necessary details and be written in a professional manner.

How do I obtain a letter of employment from my employer?

You can request a letter of employment from your employer by speaking with your HR representative or supervisor. They may ask you to provide specific details about what you need the letter for.

What if I need to make changes to my letter of employment?

If you need to make changes to your letter of employment, you can request that your employer issue a new one with the updated information. It’s important to ensure that all the information on the letter is accurate and up-to-date.

Is a letter of employment the same as a reference letter?

No, a letter of employment and a reference letter are not the same. A letter of employment confirms important details about your position with the company, while a reference letter provides a personal recommendation of your work abilities and skills.

Wrapping it up…

There you have it folks! A detailed guide on how to create the perfect letter of employment template in Ontario. We hope this article has provided valuable insights and helped you understand the importance of having a well-structured template. If you have any doubts or queries, feel free to drop them in the comment section below. Don’t forget to hit that like button and share it with your friends. Also, stay tuned for more such informative articles. Thanks for reading, and we’ll see you soon!