Sending the Best Message For a Resigning Colleague: Tips and Examples

Hey there everyone!

Today, we are going to talk about something that can be both exciting and sad at the same time. That’s right, we’re going to discuss a Message For A Resigning Colleague.

Saying goodbye to a colleague who’s been with us for some time now is always bittersweet. We’re happy for their new opportunity and growth, but we’ll also miss them dearly.

But fret not, because crafting the perfect message for your resigning colleague doesn’t have to be a daunting task. In fact, there are plenty of examples out there that you can use or tweak to make your own unique message.

Whether you want to keep it short and sweet or add a personal touch, the possibilities are endless. And the best part is, you’ll be able to show your appreciation and admiration for your resigning colleague in your own words.

So, let’s get started and craft a message that will make your colleague feel loved and appreciated.

The Best Structure for a Message to a Resigning Colleague

When one of your colleagues gives their resignation, it is natural to feel sad or even panicked. After all, you would be losing someone who is a team member and a friend. However, if you think about it, resignations are also an opportunity to show your appreciation and send your colleague off with goodwill. That’s why crafting the best resignation message is necessary. Here’s how you can structure it.

Start your message with a warm and friendly opening. Begin by expressing your sadness that your colleague is leaving. If you have already heard about their new job, congratulate them on their next adventure. By acknowledging that their resignation is a mixed bag of emotions, you are actively humanizing the situation and bridging your camaraderie.

The Body
In the body of your message, you can highlight some of the good qualities of your colleague that made them an amazing teammate. You can also express gratitude for your time together at work and mention specific instances where you felt proud of them. Share personal anecdotes and reflect, honestly, on how you will miss them.

Given that resignation letters are a professional document, you must steer clear of any unnecessary negativity. While it is okay to express your emotions, do not make any disparaging remarks about the company, your colleague’s work relationships, or the work environment. Keep your message polite and objective.

The Closing
In the final part of your message, express how much you will miss working together. Wish your soon-to-be-ex-colleague well on their new journey. Consider how you can help support them in this new step. Offer your contact information with an open invitation to keep in touch.

End with Your Name and Title
It’s important to practice proper sign-off. A simple and professional “Sincerely,” or “Best regards,” followed by your name, title, and contact information, will provide your colleague with a lasting touchpoint for future connections.

In conclusion, resignations can be bittersweet, but the message you give your leaving colleague can make it a lot sweeter. A good resignation message can mean the difference between a relieved goodbye versus a warm, heartfelt farewell. You can make the leaving process less stressful and help your colleague transition into their new job with ease. Good luck!

7 Samples of Message for a Resigning Colleague

Saying Goodbye to a Colleague Retiring after Several Years

Dear [Colleague’s Name],

I can hardly believe that you are retiring after so many years with our company. I am so happy and proud of you for the work that you have done and for the incredible impact that you have had on our team and on our organization as a whole.

You will be deeply missed. Over the years, you have built strong relationships with everyone on the team and your expertise has been invaluable to us. You have always been an inspiration to us all, and we will miss your leadership, your guidance, and your friendship greatly.

While we are sad that you are leaving, we are also excited for the new adventures that you have ahead of you. We wish you all the best for a happy, healthy, and fulfilling retirement, and we thank you for everything that you have done for us.

Warm regards,

[Your Name]

Wishing a Colleague Good Luck on a New Career Path

Dear [Colleague’s Name],

It is with mixed emotions that I am writing to you today, as I am both sad to see you go, but also excited for the new opportunities that lie ahead. I know that you have been considering a new career path for some time, and I am thrilled to hear that you have found something that you are passionate about and that you want to pursue.

Although we will miss you and your contributions to our team, we are happy to see you pursue your dreams and we wish you all the best as you start this new chapter in your life. You have always been an inspiration to us, and we know that you will go on to achieve great things.

Thank you for all that you have done for us, and we hope that you will stay in touch and keep us updated on your adventures. We will always remember the time that we spent together fondly.


[Your Name]

Saying Goodbye to a Colleague Leaving for Personal Reasons

Dear [Colleague’s Name],

I was saddened to hear that you will be leaving our team. Though we are going to miss you a lot, we understand that you need to leave for personal reasons. Whatever your reasons might be, we respect your decision, and we are grateful for the time you have spent with us.

You have been a valuable employee and a wonderful colleague. We are going to miss your dedication, hard work, and cheerful attitude. You have played an integral role in our team, building strong relationships with everyone, and making a significant contribution to our organization’s success.

We are going to miss you dearly, but we are confident that you will succeed in whatever you choose to pursue next. You have our support, and we want to extend our best wishes to you for the future.

Take care, and please keep in touch with us.

Warm regards,

[Your Name]

Expressing Gratitude to a Colleague Leaving for Further Studies

Dear [Colleague’s Name],

I was both surprised and delighted to hear that you will be leaving us to pursue further studies. It’s a great decision, and we are all proud of you for having this opportunity. I hope that you know that you will be greatly missed by all of us.

Your contributions to our team have been substantial, and we genuinely appreciate all that you have done for us. You have been a wonderful colleague—a role model, a mentor, and a friend. You have always brought positivity, energy and enthusiasm to every team meeting, and you have always been willing to go the extra mile to help others.

We know that attending school full time is a tremendous commitment and can also be challenging, especially when you have work and other responsibilities. But we are confident that you have the skills, dedication, and determination to be successful. We are excited for you to continue your education and watch as you thrive.

Finally, I want to extend my best wishes for an enjoyable and successful time studying. Please keep in touch with us, and we will be eager to hear your advice and experience once you complete your education.


[Your Name]

Farewell to a Colleague Moving to Another City

Dear [Colleague’s Name],

It is with great sorrow that I write this letter to you today. I have learnt that you will be leaving us soon and moving to another city. Over the years, you have been an indispensable part of this team, and your contributions have been invaluable to our success.

The news of your departure is bittersweet. While we are happy for you and the new adventure that awaits you, the pain of losing a good friend and colleague is indescribable. Your absence will be felt in the team, and we will truly miss you.

You brought inspiration, positivity, and a certain level of professionalism to everything that you do. You were always willing to help, always there to listen, and always the life of the party. This a quality that many people admire, and I hope you don’t change it. Know that you will always have a place in our hearts, and your contributions to our team will not be forgotten.

We wish you the best of luck in your new city, and we hope to keep in touch with you. Please take care, enjoy your time in your new city, and remember that your friends and colleagues here are thinking of you.


[Your Name]

Wishing a Colleague Congratulations on Retirement After an Illness

Dear [Colleague’s Name],

It is with much joy and relief that I write this letter to you to congratulate you on your retirement after your health battle. You displayed incredible strength, and you have spent your life overcoming challenges that many of us could never imagine. You have always been an inspiration to us all.

Your contributions to our team and to our organization have been invaluable. You approached your work with positivity, dedication, and professionalism, and your hard work has not gone unnoticed. You have achieved many things that we all admire and strive to emulate, and we are grateful for all that you have done for us.

You will be missed dearly, and it will take time to readjust to work without you around. However, we celebrate this milestone with you as it means you can now take a break and enjoy your life. We are sure that as you retire, you will take on new adventures, and we can’t wait to hear about what you do next.

Take care, my friend, and we wish you a happy, healthy, and fulfilling retirement.

Warm regards,

[Your Name]

Goodbye to a Colleague who is Resigning Due to Family Reasons

Dear [Colleague’s Name],

It is with great sadness that I learned about your resignation due to family reasons. As a team, we offer our sincerest sympathies for this difficult time and hope that you receive all the support, love and prayers that you need as you attend to family matters.

We want to extend our heartfelt gratitude for all the hard work you have done for our company. Your knowledge, professionalism, kindness, and humor have transformed our team, and we believe that we are better equipped for success because of your contributions.

I want you to know that you have played an integral role in our team’s success. You have been a significant asset in driving our goals and achieving tasks. You have been one of the most constructive and compassionate team members, consistently offering valuable ideas and advice that have helped us in our day-to-day work.

Please know that we will miss you dearly and that our thoughts and prayers are with you and your family. It is a privilege to have had you on our team. Keep in touch, my friend.


[Your Name]

Tips for Writing a Message for a Resigning Colleague

When a colleague is leaving the company, it is appropriate to send them a message to wish them well and express your gratitude for their work. Here are some tips for crafting a heartfelt and professional message:

  • Start by acknowledging their departure and expressing your best wishes for their future endeavors.
  • Thank them for their contributions to the company and how their work has impacted the team.
  • Personalize the message by highlighting a particular moment or project they worked on that impressed you.
  • Offer to keep in touch and maintain a professional relationship, if applicable.
  • End the message with a friendly and encouraging sign-off.

Remember to keep the tone appropriate for the professional setting. Avoid making jokes or being overly familiar, but at the same time ensure that the message feels genuine and heartfelt.

Keep in mind that sending a message through a company email or communication channel means that it may be visible to others, so make sure that the message is appropriate for a wider audience.

Lastly, consider sending a gift or organizing a farewell event if appropriate and within company guidelines. This small gesture can show that the departing colleague is valued and appreciated by the team as a whole.

FAQs about Message For A Resigning Colleague

What should I include in my message to a resigning colleague?

In your message, you should express your appreciation for their contributions to the team or organization, wish them well in their future endeavors, and offer to stay in touch.

Should I mention the reason for their resignation in my message?

It’s best to avoid mentioning the reason for their resignation unless they have made it public knowledge. Focus instead on acknowledging their contribution to the team and wishing them success in their next chapter.

Can I offer to connect them with potential job opportunities?

If you have a professional network or know of open positions that align with your colleague’s skills and experience, it’s okay to offer to connect them. Be sure to provide details on the job opportunities and how to follow up on the offer if they’re interested.

Is it appropriate to use humor in my message?

Humor can be a great way to lighten the mood and show your appreciation for your colleague’s contributions. Just be sure to keep it appropriate and professional – you don’t want to offend or embarrass them.

What’s the best way to deliver my message?

You can deliver your message in person, via email, or even through a handwritten card. Choose the method that feels most sincere and fits your relationship with your colleague.

Should I offer to help with the transition process?

If you’re willing and able to offer any assistance during the transition period, it’s a nice gesture to offer. However, be sure to respect their decision and don’t make them feel obligated to accept your offer.

What if our working relationship wasn’t very strong?

Even if you didn’t have the strongest working relationship, it’s still important to acknowledge your colleague’s contributions and wish them well in their future endeavors. Keep your message professional and avoid any past conflicts or tensions.

Is it okay to include a gift with my message?

While it’s not necessary, a small gift can be a thoughtful way to show your appreciation. Just make sure it’s appropriate and doesn’t violate any company policies or ethical rules (if applicable).

Goodbye and Best Wishes

As we wrap up the article, we just want to say a heartfelt goodbye to our colleague who is leaving. It is always hard to see a valued team member go, but we wish you all the best in your future endeavors. Remember, you will always be part of this team and we hope that you keep in touch. To our readers, thank you for taking the time to read our message. We hope to see you back soon for more heartfelt and engaging content.