Professional Resignation Letter Sample

If you’re thinking of resigning from your current job, it’s important to do it professionally and with tact. One of the key components of a professional resignation is a well-written resignation letter. Crafting a resignation letter may seem daunting, but fear not, because we’ve got you covered!

In this article, we’ll provide you with a professional resignation letter sample that you can copy and paste to help make the process a little easier. So, without further ado, let’s dive in.

Professional Resignation Letter Sample

Key Points to Include in a Professional Resignation Letter

When resigning from a job, it’s important to leave on a positive note and maintain a professional relationship with your employer. One of the most crucial components of a professional resignation is a well-written resignation letter. Here are some key points that you should include in your resignation letter:

  1. Date of Resignation: Start your resignation letter by stating the date that you intend to leave your job. This will help your employer to plan for your departure and ensure a smooth transition.
  2. Statement of Resignation: Clearly state in your letter that you are resigning from your position. Be direct and to the point, and avoid including unnecessary details or explanations.
  3. Reason for Resignation: It’s not always necessary to provide a reason for resigning, but if you feel comfortable doing so, you can include a brief explanation. Keep in mind that your letter should remain professional and not include any negative comments about the company or your colleagues.
  4. Gratitude: Express your gratitude for the opportunities you were given and the experiences you gained while working for the company. This will leave a positive impression and help to maintain a good relationship with your employer.
  5. Offer to Assist: Offer to assist with the transition process and provide contact information so that your employer can reach out to you if they have any questions or concerns.
  6. Closing: End your letter with a polite and professional closing, such as “Sincerely” or “Best regards,” followed by your signature.

Remember, your resignation letter is an important document that should be well-written and professional. By including these key points, you can help ensure a smooth and positive transition as you move on to your next opportunity.

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Things to Avoid in a Professional Resignation Letter

When writing a professional resignation letter, it’s important to ensure that you maintain a positive relationship with your employer and colleagues, even as you leave the company.

Here are some things to avoid in a professional resignation letter:

Negative comments or criticism

It’s important to avoid including any negative comments or criticism about the company, your colleagues, or your job in your resignation letter. Even if you have had a negative experience, it’s best to focus on the positive aspects of your time at the company and express your gratitude for the opportunities you were given.

Personal information

While it’s appropriate to provide a reason for your resignation, it’s important to avoid including personal details that are not relevant to your resignation. For example, you should avoid discussing personal issues, health problems, or family matters.

Arrogance or boastfulness

It’s important to be humble and respectful in your resignation letter, even if you are leaving to pursue a new and exciting opportunity. Avoid being arrogant or boastful about your new job, and instead focus on expressing gratitude for the opportunities and experiences you gained at the company.


It’s important to clearly state your intention to resign and the date of your last day of work in your resignation letter. Avoid being ambiguous or unclear about your plans, as this can create confusion and disrupt the transition process.

Emotional language

It’s natural to feel emotional when resigning from a job, but it’s important to avoid including emotional language in your resignation letter. Instead, focus on writing a professional and concise letter that expresses your gratitude and commitment to ensuring a smooth transition.

Demands or ultimatums

It’s important to avoid making demands or ultimatums in your resignation letter. For example, you should not threaten to resign unless certain conditions are met or make demands for additional benefits or compensation. This can create a negative impression and damage your professional reputation.

Criticism of policies or procedures

If you have concerns about policies or procedures at the company, it’s best to address them in a constructive and respectful manner. However, your resignation letter is not the appropriate forum for airing grievances or criticizing the company’s policies or procedures.

Inappropriate humor or language

Your resignation letter should be written in a professional tone and avoid any inappropriate humor or language. This includes jokes or sarcastic comments, as well as any language that could be deemed offensive or inappropriate.

By avoiding these common pitfalls, you can ensure that your resignation letter is professional, respectful, and helps to maintain positive relationships with your employer and colleagues.