Are you confused about the difference between a relieving letter and a resignation letter? Don’t worry, you’re not alone. Many employees often get confused between these two important documents. In this article, we’ll explain the key differences between them and provide you with examples that you can use and edit as needed.
A relieving letter, as the name suggests, is a document given to an employee upon leaving a company that relieves them of their duties and responsibilities. This letter confirms that the employee has completed their term of employment with the company and is no longer bound by any contractual obligations. On the other hand, a resignation letter is a document that an employee provides to their employer stating their intention to leave the company.
Knowing the difference between these letters is crucial because they carry different implications. For instance, a relieving letter is usually given by the employer to the employee to confirm that they have fulfilled their contractual obligations and have been relieved of their duties. In contrast, a resignation letter is initiated by the employee to notify their employer that they intend to leave the company and are serving their notice period accordingly.
If you’re uncertain about how to write these letters, don’t worry. We’ve got examples of both a relieving letter and a resignation letter that you can use as a reference and edit as per your requirements. So, whether you want to resign from your current position or are leaving a company where you’ve completed your tenure, we’ve got you covered.
The Best Structure for Relieving Letter Vs Resignation Letter
When it comes to leaving a job, both the employee and the employer should follow a specific structure in writing a relieving letter and resignation letter.
Let’s start with a resignation letter. It should be brief, to the point, and professional. Begin with a clear statement that you are resigning from your position, followed by a thank you for any opportunities the company has provided you with. Give your notice period, and state the last working day, according to the company’s policy. Also, mention your willingness to complete your work during your notice period. Express gratitude and the opportunity to work with your colleagues and the company. End on a positive note, wishing the best for the company and the team.
The structure of the relieving letter is the acknowledgment of the resignation letter, outlining when the employee’s work will last and the terms of their departure. The letter should also list the current date and the last date that the employee will work for you, which will serve as their last day of employment. Additionally, the letter must summarize the terms of notice that will be applied during the notification period, as well as the employee’s job role during their notice period. This can serve as evidence you may require in future that employee resigned on good terms or fulfilled all the obligations. Finally, the thanking message should be there as well, like wishing for the bright future for an employee and providing further assistance anything-related to the leaving process.
By considering the above structure, both companies and employees can protect their reputations whilst retaining a positive working environment. Clear communication is vital when it comes to resigning, and a relieving letter can serve as a final point of positive communication that will keep doors open for either a future re-joining the organization or to maintaining positive ties.
Relieving Letter Vs Resignation Letter Samples
Relieving Letter for Completion of Project
Dear [Employee Name],
We are pleased to inform you that you have successfully completed the [Project Name] assigned to you within the specified time frame. Based on your outstanding work, we want to extend our sincerest gratitude for the contribution you have made to our organization.
We believe that your skills and experience will help you excel in your next endeavor, and we wish you all the best in the future. Please feel free to contact us for any assistance needed.
Thank you for your hard work and commitment to the project.
Sincerely,
[Employer Name]
Resignation Letter Due to Illness
Dear [Employer Name],
It is with deep regret that I must submit my resignation from the company effective immediately. As you are aware, I am battling [illness] and the treatments and medical appointments have become more demanding than anticipated. As a result, I am unable to continue in my position and provide the level of commitment required.
I appreciate the support and opportunities provided by this organization and my colleagues. I apologize for any inconvenience caused by my sudden departure and I hope to maintain relationships with you all in the future.
Thank you for understanding.
Sincerely,
[Employee Name]
Relieving Letter for Employee Retirement
Dear [Employee Name],
We would like to extend our sincerest congratulations on your retirement after [Number of Years] of dedicated service to our company. We appreciate your hard work, loyalty, and the constant contribution you have made over the years. Your dedication has been an inspiration to us all, and we cannot thank you enough for being a part of our team.
We wish you a happy retirement filled with joy, relaxation, and new adventures. We will surely miss your presence and your valuable experience. Keep in touch and let us know how your retirement endeavors are going.
Thank you for everything.
Sincerely,
[Employer Name]
Resignation Letter Due to Unforeseen Family Circumstances
Dear [Employer Name],
I regret to inform you that I must submit my resignation from the company effective immediately. Unfortunately, I have faced some unforeseen family circumstances that require my immediate attention, and I will not be able to continue in my position.
It is with a heavy heart that I make this decision, and I appreciate the experience gained while at this organization. I wish you and my colleagues all the best for the future, and I hope to maintain relationships with you all in the future.
Thank you for your understanding during this difficult time.
Sincerely,
[Employee Name]
Relieving Letter Given a New Opportunity
Dear [Employee Name],
We would like to extend our sincerest congratulations on your new opportunity with [New Employer Name], effective [Date]. We are happy to have had the opportunity to work with you and appreciate the contribution you have made to our company.
We understand that change is an essential part of growth and development, and we believe that your skills, experiences, and dedication will be an asset to your new team. We value the time spent together and wish you all the success in your future endeavors.
Thank you for your hard work and best of luck in your new role.
Sincerely,
[Employer Name]
Resignation Letter Due to Unfulfillment of Expectations
Dear [Employer Name],
I must submit my resignation effective [Date], due to the unfulfillment of my expectations regarding my role within the company. Unfortunately, the nature of my job and the work environment has not aligned with my professional expectations, and it has become clear that it is time to part ways.
I am grateful for the opportunities and experiences provided to me while at the company, and I regret any inconvenience caused by my resignation. I appreciate your understanding and cooperation during the transitioning process.
Thank you for the valuable experiences and lessons learned.
Sincerely,
[Employee Name]
Relieving Letter Due to Termination of Employment
Dear [Employee Name],
This letter confirms your termination of employment with [Company Name], effective [Date].
As per the terms and conditions of your contract, your employment is being terminated due to [Reason for Termination].
We appreciate your contribution to our company, and we regret that things did not work out as we had both hoped. We will arrange for the settlement of all outstanding dues with respect to the applicable laws and regulations.
We wish you all the best in your future endeavors.
Sincerely,
[Employer Name]
Relieving Letter Vs Resignation Letter – Tips for Employees
Both relieving letter and resignation letter are crucial documents that you need to submit when you leave a job. Although these letters sound similar, their purpose and content are different. Here are some tips to help you distinguish between a relieving letter and a resignation letter:
Resignation Letter Tips:
- Be professional: Even if you are leaving your job because of a bad experience or conflict with your boss or colleagues, your resignation letter should be professional and polite. Avoid being negative or argumentative in your communication.
- Mention your reason for leaving: While you don’t need to provide a detailed explanation, it is important to mention the reason why you are resigning. For example, if you are leaving to pursue higher education or to move to another city, let your employer know.
- Give adequate notice: Check your employment contract or company policy to know how much notice period you need to give when resigning. Be sure to provide the required notice to facilitate a smooth transition.
Relieving Letter Tips:
- Request for the letter: Before leaving your job, it is important to request a relieving letter from your employer. The letter states that you have completed your tenure with the company and have no pending obligations, making you eligible for future employment opportunities.
- Clarify responsibilities: Make sure that you have cleared all dues and completed all tasks assigned to you before leaving. This will help to avoid any discrepancies or conflicts in the future.
- Keep copies: Once you receive your relieving letter, make sure to keep multiple copies of it in a safe place. You might need to produce it in the future for employment or other official purposes.
In conclusion, both resignation and relieving letters are important documents in your professional life. While a resignation letter marks the end of your journey with a company, a relieving letter acknowledges that you have completed your tenure and have no pending obligations. By following the tips mentioned above, you can ensure a smooth transition and maintain a good professional rapport with your employer.
FAQs related to Relieving Letter Vs Resignation Letter
What is a relieving letter?
A relieving letter is an official document issued by an organization to an employee who has resigned or completed their tenure with them. The letter confirms that the employee is no longer employed with the organization and is free to join another employer.
What is a resignation letter?
A resignation letter is an official document used by an employee to communicate to their employer that they have decided to leave their job. The letter typically includes the reasons for leaving, the effective date of resignation, and a request to be relieved from duties.
Do I need a resignation letter to get a relieving letter?
Yes. A resignation letter is a necessary prerequisite to get a relieving letter. An employee must first submit their resignation letter to their employer and complete all the formalities required by the organization before they can receive a relieving letter.
What is the difference between a relieving letter and experience letter?
A relieving letter is an official document issued by an organization to confirm the end of an employee’s tenure with them. The experience letter, on the other hand, is issued by an organization to confirm the duration of employment, job responsibilities, and the skills acquired by the employee during their tenure.
When should I expect to receive a relieving letter after submitting my resignation?
The time required to receive a relieving letter after submitting a resignation letter can vary from organization to organization. Generally, it takes around 15 to 30 days to process the request and issue the relieving letter.
Is it mandatory to get a relieving letter?
While it is not legally mandatory to get a relieving letter, it is considered a crucial document that confirms the end of an employee’s tenure with an organization. It is also required for joining a new organization as it serves as proof that the employee has formally ended their relationship with their previous employer.
What should I do if my employer refuses to issue a relieving letter?
If your employer refuses to issue a relieving letter, you can approach the HR department or the management to resolve the issue. You can also consult with an employment lawyer to explore the legal options available to you.
Signing off
Well, there you have it folks! We hope this article has equipped you with sufficient information on the key differences between relieving and resignation letters. Now that you know the distinction, deciding which one to use shouldn’t be a problem anymore. We enjoyed sharing this piece with you and appreciate you taking the time to read it. Do come back and visit us for more informative and engaging content in the future. Until then, we wish you the best in your career endeavors!