Are you confused about the difference between a relieving letter and a resignation letter? Don’t worry, you’re not alone. It’s easy to get the two mixed up, especially if you’re new to the workforce or haven’t had to issue one in a while.
But fear not, my friends! I’m here to help clarify the difference between these two important documents. Whether you’re resigning from your current job or simply need to issue a relieving letter, you’ll want to make sure you understand what’s required and how to draft a professional letter.
In this article, we’ll be diving deep into the world of relieving letters and resignation letters. I’ll be sharing examples of both types of letters and providing tips on how to edit them as needed. So whether you’re a seasoned professional or just starting out your career, you’ll find valuable information in this article.
So without further ado, let’s get started!
The Best Structure for Relieving Letter Vs Resignation Letter
When it comes to leaving a job, there are two formal letters that need to be written- the relieving letter and the resignation letter. While they may seem similar, they serve different purposes and have distinct structures. Understanding the differences between the two letters and their appropriate formats is crucial to ensure a smooth transition from one job to the next.
Resignation Letter: A resignation letter is a formal document that informs your employer of your intention to leave the company. It is not only a courtesy but also a legal requirement in some organizations that you provide written notice. Resignation letters should be polite, concise, and professional. The letter should contain the following details:
1. Clear announcement: The opening of the letter should state that you are resigning from your position, your last date of work and the reason for your departure.
2. A thank you note: This should highlight some positive aspects of your experience at the company, thanking your employer for the opportunities given, experiences gained, and the support provided during your time at the company.
3. Offer assistance during the transition period: This could include working on any important tasks or projects, training your replacement or helping to hire your replacement.
4. Formal closure: The letter should be professional throughout, and state your willingness to help your employer in any way possible to make the transition process as smooth as possible.
Relieving Letter: A relieving letter is an official communication given by the employer to the employee who is leaving the organization, stating that the employee has completed his or her tenure at the organization and can be relieved from their job duties. This letter indicates the employee’s resignation and final working date, as well as confirmation of their employment. The letter should contain the following details –
1. Last working date: The letter should mention the employee’s last day of work at the organization.
2. Responsibility Clarification: The relieving letter should clarify that the employee has been relieved from his/her duties in the organization. The employee can no longer be held responsible for any work or duties assigned to him/her.
3. Clearance Certifications: This should state that the employee has cleared all outstanding dues, have returned all company property or other borrowed items that belonged to the company and that he/she has not left any work assigned incomplete.
4. Appreciation note: Similar to the resignation letter, this should highlight some positives of the employee’s performance during his/her tenure at the organization.
In conclusion, while the content in both letters may overlap, a resignation letter is communicated by the employee to the employer, while the relieving letter is communicated by the employer to the employee. Both letters should be written in a professional tone, show gratitude for the opportunities provided, and indicate that the separation was done cordially and ethically.
Relieving Letter Vs Resignation Letter: Sample Templates
Sample 1: Resignation due to Relocation
Greetings,
I am writing to inform you that I am resigning from my position at XYZ Company due to relocation. My family and I have decided to move to another state for personal reasons, and it is no longer feasible for me to continue working at this company.
It has been a pleasure working for this organization, and I appreciate the opportunities that have been given to me during my time here. I have learned a lot and developed new skills that will benefit me in my future endeavors.
Thank you for your understanding in this matter, and I apologize for any inconvenience this may cause. I will ensure a smooth transition of my responsibilities to my successor and am willing to assist in any way possible during this process.
Again, thank you for the valuable experience gained during my time at this company and I wish you all the best for future endeavors.
Respectfully,
[Your Name]
Sample 2: Relieving after Completion of Contract
Greetings,
This letter serves as confirmation that your contractual engagement with XYZ Company, which started on [start date] and concluded on [end date], has ended. We appreciate your services and dedication during the term of your contract and wish you the best for future endeavors.
You have successfully completed all contractual obligations, and there is no outstanding work or contractual liabilities that are the responsibility of XYZ Company. We acknowledge your contributions to the company and hope that our association has been mutually beneficial.
Should you require any further assistance or documentation, please contact the HR department at your convenience.
We wish you success in your future endeavors and hope you continue to develop the same skills and experience.
Best Regards,
[Name of Signatory]
[Designation]
Sample 3: Resignation due to Personal Reasons
Greetings,
I regret to inform you that I must resign from my position as [Position] at XYZ Company due to personal reasons. This was a difficult decision for me, but I must prioritize my family’s needs and well-being at this time.
I thank you for the opportunities that XYZ Company has provided me during my tenure here, and I appreciate how the company has valued my contributions. I will work to complete my remaining duties and ensure a seamless transition to my successor.
Once again, thank you for your understanding and support during my time at XYZ Company, and I hope that the company continues to thrive and grow in the future.
Best Wishes,
[Your Name]
Sample 4: Relieving due to End of Probationary Period
Greetings,
We are pleased to confirm that your probationary period with XYZ Company, which began on [start date] and ended on [end date], has been successful. As a result, your appointment has been confirmed and you will now become a permanent employee of the company.
We hope that your association with XYZ Company has been fulfilling and rewarding thus far, and we expect it to continue on this positive trajectory. We appreciate your dedication, hard work, and contribution during the period, and we believe that your integrated involvement will bring value to the company in the future.
We look forward to working with you in the long run and wish you the best of success in this new phase of your career.
Sincerely,
[Name of Signatory]
[Designation]
Sample 5: Resignation due to Health Reasons
Greetings,
It is with regret that I am submitting my resignation from my position as [Position] at XYZ Company. This is due to health concerns and advice from medical professionals to focus on my health and well-being.
I am grateful for the opportunities provided to me during my tenure at XYZ Company and the support that has been provided by my colleagues and superiors. Your understanding in this matter is much appreciated, and I will do everything possible to ensure the smooth completion of my responsibilities and a seamless transfer of my duties to my successor.
Thank you once again for everything, and I hope that XYZ Company will continue to succeed and grow in the future.
Best Regards,
[Your Name]
Sample 6: Relieving due to End of Fixed Term Contract
Greetings,
We are writing to inform you that your fixed-term contract with XYZ Company, which began on [start date] and ended on [end date], has now ended. We thank you for your contributions to the Company throughout your contract period, and we acknowledge with appreciation your professionalism and dedication.
You have fulfilled all contractual duties, and there are no outstanding obligations or liabilities on the part of the company. Please contact the HR department should you need any additional information or documentation.
We wish you success in your future endeavors and hope that this association has been mutually constructive and beneficial.
Best Wishes,
[Name of Signatory]
[Designation]
Sample 7: Resignation due to Career Development
Greetings,
It is with a heavy heart that I submit my resignation from my current position as [Position] at XYZ Company. The decision is based on an opportunity for growth and advancement that I have received from another organization.
I am grateful for the opportunity to work at XYZ Company and for the growth and education I have gained here. I will work towards ensuring the completion of any pending work and provide you with all necessary solutions related to the transfer of knowledge and responsibilities.
Thank you for all the support and guidance throughout my tenure at XYZ Company. It has been an honor to work with such an incredibly talented and dedicated group of individuals.
Sincerely,
[Your Name]
Relieving Letter Vs Resignation Letter: The Differences and Tips for Each
When it comes to leaving a job, there are two important letters to consider: the resignation letter and the relieving letter. While both are related to each other, they serve different purposes and therefore, require different approaches. In this article, we’ll discuss the differences between the two letters and provide tips for writing each one.
Resignation Letter
The resignation letter is a formal letter that you write to your employer to announce your intention to leave the company. It serves as a notice of your voluntary resignation and generally includes the following information:
- Your intention to resign and the date when your resignation will be effective
- The reason for your resignation (optional)
- A statement of gratitude or appreciation for the opportunity to work with the company
- Contact information
Tips for writing a resignation letter:
- Be professional and keep it simple
- Avoid negative comments or complaints about the company or colleagues
- Give at least two weeks’ notice, or longer if possible
- Be prepared to discuss your resignation with your employer or HR department
Relieving Letter
The relieving letter is a formal letter from your employer that confirms the acceptance of your resignation and signifies the end of your employment with the company. It usually includes the following:
- The date your resignation was received and accepted by the company
- The last day of your employment
- A statement that you have completed all required obligations, such as returning company property or completing pending tasks
- Contact information for HR or your manager for future reference
Tips for obtaining a relieving letter:
- Submit a formal resignation letter and complete all outstanding obligations
- Follow up with HR or your manager to ensure that your resignation was received and accepted
- Ask for a relieving letter on your last day of work or during the exit interview
- If your company does not provide a relieving letter, ask for a written statement of your employment history and duties performed
Overall, both the resignation letter and relieving letter are essential documents when leaving a job. By following these tips, you can ensure that the process of resigning and obtaining a relieving letter goes smoothly and professionally.
Relieving Letter Vs Resignation Letter FAQs
What is a relieving letter?
A relieving letter is an official document given by an employer to an employee confirming that their employment has ended and they have been relieved of their duties.
What is a resignation letter?
A resignation letter is a formal letter submitted by an employee to their employer notifying them that they are resigning from their job.
Do I need to submit a resignation letter to receive a relieving letter?
Yes, you need to submit a resignation letter to your employer before receiving a relieving letter.
What is the purpose of a relieving letter?
A relieving letter serves as proof that an employee has resigned from their job and that all the responsibilities and duties have been handed over to another employee or team. It also enables the employee to join another organization without any legal complications.
Is a relieving letter mandatory for employees?
Although a relieving letter is not legally required, most organizations issue it as a standard practice. Having a relieving letter can help employees in future job prospects and can be used as evidence of employment.
Can an employer refuse to issue a relieving letter to an employee?
An employer cannot refuse to issue a relieving letter unless there is a valid reason, for example, if the employee is under investigation for misconduct or if the company has a policy that requires employees to serve a notice period before receiving a relieving letter.
What should a resignation letter include?
A resignation letter should include the employee’s name, the date of resignation, the reason for resigning, the last working day, gratitude towards the employer for the opportunities, and a request for a relieving letter.
What are the consequences of not submitting a resignation letter?
If an employee does not submit a resignation letter, it can lead to legal complications and can affect their future employment prospects. Additionally, the employer can withhold any pending dues or benefits until a resignation letter is submitted.
Wrapping it up
That’s it, folks! You’re now an expert on the difference between a relieving letter and a resignation letter. Remember, a relieving letter is something you receive from your employer after you’ve resigned, while a resignation letter is something you give to your employer to let them know you’ll be leaving. It may all seem confusing now, but it’s quite simple once you know what you’re doing. We hope you found this article informative and useful. Thank you for reading, and don’t forget to come back soon for more helpful articles!