Are you planning to resign from your current job? Sending a resignation email to officially notify your employer is crucial. It shows your professionalism and respect towards the company you are leaving. But how do you craft a perfect resignation email? Look no further, because we have got you covered with some resignation email examples with notice period.
These examples can be edited as per your requirement, making the process of drafting such an email relatively easier. Keep in mind that including a notice period is an essential part of the process, so make sure to mention it clearly in your email. Remember, this is an opportunity to leave on a good note and maintain relationships with your former employer. So, take the time to craft a well-thought-out email. Start typing away and make use of our resignation email examples with notice period to make your life easier!
The Best Structure for Resignation Email Example With Notice Period
Resigning from a job can be tough, and it is important to do it the right way. One of the most common ways to resign from a job is via email. If you are planning to resign via email, it is important to structure your email in a clear and concise way and also give your employer an adequate notice period. Here is a guide to help you structure your resignation email example with a notice period:
Your subject line should be straightforward and include both your resignation and the date you intend to leave. For example, “Resignation – Notice Period” or “Notice of Resignation from [Job Title/Department].”
Start your email with a formal greeting addressed to your immediate supervisor or the HR department. A simple “Dear [Name]” will suffice.
Keep your opening paragraph brief but cordial. Begin with the announcement of your resignation, stating your intention to leave the company and the date you plan to start your notice period. Thank your employer for the opportunities and experiences you have had while working with them.
Your main body should detail your reasons for resignation, but keep it concise and factual. If you have a problem with your employer or the company, this is not the time to bring it up. Be professional, polite, and diplomatic with your reasons. You should also include any information that the employer might need to transfer your duties, such as the status of ongoing projects you are responsible for.
In your closing paragraph, you should reiterate your thankfulness for the company and your colleagues for all they have done for you during your stay. State your willingness to provide assistance during the transition period and leave your contact information (if appropriate).
End your email with a formal closing, such as “Sincerely,” followed by your full name.
By following this structure, you can write an effective resignation email that ensures both you and your employer end things on a good note.
Resignation Email Examples With Notice Period
Resignation Email Example With Notice Period for Career Advancement
Dear [Manager’s Name],
It is with a heavy heart that I am writing to inform you of my resignation from my position as [Job Title] at [Company], effective from [Date]. Having worked with this amazing team for the past [Duration], I am proud of the role I have played in the success of this company. However, an opportunity for career advancement has presented itself, and it is with great enthusiasm that I cannot pass it up.
I am grateful for the opportunities this company has afforded me, and the experience I have gained while here. Through your guidance and support, I have not only grown into a competent professional but have also been able to make invaluable contributions to the organization.
I am willing to work with the team to ensure a smooth transition during my notice period. I will do all I can to complete all my projects before my departure.
Please let me know if there is anything I can do to make this transition period easier for the team, and thank you again for the opportunity.
Resignation Email Example With Notice Period for Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company], effective from [Date]. While I have enjoyed working with an amazing team such as this one, certain personal circumstances have necessitated my resignation.
It has been a challenging decision to make, but it is the best for me at the moment. I am grateful for the support and opportunities you have provided me during my time here, and I have no doubt your team will continue to flourish.
I would be willing to assist in the transition process during my notice period by completing my projects, ensuring the team is adequately trained on my duties, and providing any other assistance you may need.
Please do not hesitate to let me know if there is anything I can do to make the transition smoother. I look forward to staying in touch, and thank you for the great opportunity.
Resignation Email Example With Notice Period for Medical Reasons
Dear [Manager’s Name],
It is with regret that I must tender my resignation from my position as [Job Title] at [Company], effective from [Date]. Recently, I have been diagnosed with a medical condition that will require extensive treatment, making it impossible for me to continue in my position.
I am grateful for the experience and support the company has given me during my time here. I regret any inconvenience my resignation may cause, but it is necessary for me to take the time to focus on my health and well-being.
During my notice period, I will do all I can to ensure a smooth transition by completing my projects, providing handover notes, and training any other team member who may take over my duties.
Thank you for your understanding and support during this challenging time. I appreciate the opportunity to work with such a great team and will always cherish the memories.
Resignation Email Example With Notice Period for Relocation
Dear [Manager’s Name],
I am writing to tender my resignation as [Job Title] at [Company], effective from [Date]. Due to some unforeseen circumstances, I must relocate to [Location], which would make it difficult for me to continue in my position.
It has been an honor to work with you and the team, and I am grateful for the experience and knowledge I have gained in my tenure at the company. Working with such a great team has made me a better professional, and I will miss you all dearly.
During my notice period, I will do my best to ensure a smooth transition by completing my projects, providing handover notes, and training a suitable replacement if the need arises.
Thank you again for the opportunity to be a part of this great team. It has been a pleasure.
Resignation Email Example With Notice Period for Dissatisfaction with Job
Dear [Manager’s Name],
It is with regret that I must inform you of my resignation from the position of [Job Title] at [Company], effective from [Date]. My decision to leave was not an easy one, but after careful consideration, I believe it is the best one for me.
While I have had great experiences working with some fantastic individuals at the company, I have become dissatisfied with my role in recent times. Therefore, I have decided to move on to pursue more fulfilling opportunities.
During my notice period, I am willing to assist in the transition period and complete all my tasks as best I can. I hope my resignation does not cause any inconvenience to the team, and I wish the company continued success.
Thank you for the experience and opportunities that the company has provided me during my tenure. It has been a pleasure working with such a great team.
Resignation Email Example With Notice Period for Retirement
Dear [Manager’s Name],
It is with a mix of joy and sadness that I am writing to tender my resignation from my position as [Job Title] at [Company], effective from [Date]. As you may already know, I have been contemplating retirement for some time, and I believe now is the best time to pursue it.
It has been an honor to work with such a great team, and I am grateful for the opportunities and experiences the company has offered me during my tenure. I have enjoyed the work I have done, and I have learned many valuable lessons that I will take with me into my retirement. I will miss working with you all but look forward to taking some time to enjoy other things in life.
I want to do all I can to make my departure as smooth as possible, and I am willing to work with you to ensure a seamless transition. Please let me know of any possible concerns or needs so that I can provide the necessary support.
Thank you for everything, and I hope the company continues to grow and achieve success.
Resignation Email Example With Notice Period for Returning to School
Dear [Manager’s Name],
I regret to inform you that I must resign from my position as [Job Title] at [Company], effective from [Date]. After much contemplation, I have decided to return to school to obtain some professional qualifications that will help me advance my career in the future.
I am grateful for the opportunity to work with such a great team and for the experiences and knowledge I have gained during my tenure. Working with you all has been an excellent experience and one that I will always cherish.
Please do not hesitate to let me know if there is anything I can do to support the team during the transition period. I am willing to work any additional hours to ensure all the projects are completed and provide any additional support required.
Thank you for the valuable opportunities and experiences the company has given me. I truly appreciate it and will miss you all.
Tips for Crafting a Resignation Email Example with Notice Period
If you’re planning to leave your job, you must ensure to give the management team enough time to replace you while maintaining a good relationship with your employer. Writing an email for resignation may sound easy, but it requires certain etiquette and format to communicate professionally. Here are some tips that will guide you in crafting the perfect resignation email example with notice period:
- Be clear and concise: In your resignation email, you must state the reason for your leaving the company and the date of your last working day. Keep the email short, and to the point avoiding any negative or insulting language.
- Stay professional: Keep in mind that resignation emails are formal communication. Ensure that you keep the tone professional and avoid mentioning issues or grievances that prompted you to leave. Maintain a positive attitude and remember that your resignation email is a reflection of you.
- Give sufficient notice period: Majority of companies expect at least two weeks’ notice period from their employees before leaving. You must state the exact date that you will be leaving the company in your resignation email example with notice period.
- Offer to assist: Give a handover plan of your duties or offer to assist in the transition. This gesture will leave a positive last impression and show your professionalism.
- Send it in a timely manner: Give a personal copy of your resignation email to the office HR (if possible) before sending it electronically. It’s best practice to let your employer know about your decision in-person before sending the email. Ensure that you send the email during the work hours of your employer, and only after the meeting.
- Thank Your Colleagues, Subordinates, and Boss: Use your resignation email example with notice period to thank your colleagues, subordinates, and boss. Let them know that you enjoyed your time at the company and are grateful for the experience and knowledge you gained while working there.
These tips will help you craft a professional and respectful resignation email example with a notice period. No matter the reason for your resignation, ensure that you apply these tips in drafting your resignation email accurately. Remember that your resignation email is a representation of you and can significantly impact your reputation and relationships in the future.
Resignation Email Example With Notice Period FAQs
What is a resignation email?
A resignation email is a professional message sent to your employer informing them of your intention to leave your job. It typically includes your resignation letter, notice period and other details of your departure.
Is it necessary to give a notice period when resigning?
Yes, it is usually expected to give a notice period when resigning. Notice periods may vary depending on your position and contract, but giving notice allows your employer time to find a replacement and ensure a smooth transition.
What should be included in a resignation email?
A resignation email should start with a clear subject line, include a brief introduction, state your intention to resign, give the reason for leaving (optional), mention your notice period and provide details of handover and availability for the exit interview.
Can I resign via email?
Yes, you can resign through email. However, it is advisable to have a face-to-face conversation with your employer or manager and follow up with a formal resignation letter or email for documentation purposes.
When is the best time to send a resignation email?
The best time to send a resignation email is during business hours when your manager or employer is available to receive and review the message. Avoid sending the email on a weekend or holiday, as it may get lost among other emails.
How long should the notice period be when resigning?
The notice period for resigning generally depends on the terms of the contract and company policy. It can range from two weeks to several months, and sometimes it can be negotiable.
Should I include any personal details in a resignation email?
No, it is not necessary to include personal details in a resignation email. Keep the message professional and concise, stick to essential information related to your resignation and avoid any negative comments or criticisms.
Thanks for reading this article about resignation email examples with notice periods. We hope this has been helpful to you in your job search and resignation process. Remember to always be professional in your communication and give ample notice when resigning. Good luck in your future endeavors and come back to visit us again soon!