Resignation Email Sample To Hr: A Professional Guide

Hello there! Are you currently contemplating resigning from your job? If so, you might be looking for ways to make the process smoother and more efficient. That’s where a resignation email to HR comes in handy!

In this article, we’ll provide you with some resignation email sample templates that you can use as a starting point. You can edit them as needed or use them as is. We know that resigning from a job can be a daunting experience, but sending a well-crafted resignation email can make the process less stressful for both you and your employer.

Whether you’re resigning due to personal reasons or pursuing a new career opportunity, it’s essential to communicate professionally and respectfully with your HR department. After all, you never know when you might need a reference from them in the future. So, make sure to leave the company on good terms by sending a thoughtful resignation email.

You can find various resignation email sample templates available online, but we’ve compiled some of the best ones for you in this article. So, without further ado, let’s dive in and explore some resignation email sample templates that you can use as a guide!

The Best Structure for Resignation Email Sample to HR

Resigning from a job can be a difficult decision, but it is important to do it professionally and gracefully. One of the first steps in the resignation process is to write an email to HR. Here is the best structure for a resignation email sample to HR:

Heading

Start with a clear heading that indicates your intentions. For example: “Resignation Letter – [Your Name]”.

Greeting

Address the HR representative appropriately. Use a formal salutation, such as “Dear [HR representative’s name]”.

First Paragraph

Start your email by stating your intention to resign and include the date of your last day. You can also express your gratitude for the opportunities you had while working with the company.

Second Paragraph

This is where you can offer to help with the transition process. You can offer to train your replacement or assist in any way possible to ensure a smooth transition. This shows that you are leaving on good terms and are willing to help the company even after you leave.

Third Paragraph

Thank the HR representative for their understanding and support during your time with the company. You can also include a statement about how much you enjoyed working with your colleagues and the company’s culture.

Closing

End your email with a formal closing and your signature. Use “Sincerely,” or “Best regards,” followed by your full name and contact information.

Remember to keep your resignation email professional and positive. You never know who you may cross paths with in the future, and leaving on a good note can help maintain a positive image within the industry.

Resignation Email Sample To HR

Resignation Email Due to Personal Reasons

Dear HR Team,

Please accept this email as my formal resignation from my position as [Job Title] at [Company Name]. Unfortunately, due to personal reasons, I feel that I am unable to continue in my current role.

It has been an honor to work with such a dedicated and talented team. Over the past [Time Frame], I have learned so much and have truly grown both professionally and personally. Thank you for providing me with this invaluable opportunity.

Should you require any assistance in the transition process, please do not hesitate to contact me. I wish the team and the company all the best in the future.

Sincerely,

[Your Name]

Resignation Email Due to Career Growth Opportunity

Dear HR Team,

I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. While this is not an easy decision, I have accepted an opportunity to further my career growth and development.

During my time with the company, I have had the privilege of working with an incredibly supportive team. I am grateful for all that I have learned here, and I will always cherish the relationships and memories that I have made.

I would like to extend my thanks to the HR team for their assistance during my time here. I am committed to ensuring a smooth transition and will work closely with all relevant parties to ensure that this happens.

Thank you again for the opportunity to work with such an amazing team. I wish the company all the best in future endeavors.

Best regards,

[Your Name]

Resignation Email Due to Relocation

Dear HR Team,

It is with a heavy heart that I am writing this email to inform you of my resignation from my position as [Job Title] at [Company Name]. Due to personal circumstances, I will be relocating to [City, State] in the weeks ahead.

I appreciate the support and encouragement that I have received from the team over the years. I will always be grateful for the opportunities that the company has provided to me, including the chance to collaborate on numerous projects and initiatives.

I would be happy to help in any way I can during this transition phase. Please let me know if you require any assistance. I thank you once again for your support and guidance during my tenure here and wish everyone all the best in their future endeavors.

Sincerely,

[Your Name]

Resignation Email Due to Health Reasons

Dear HR Team,

It is with mixed emotions that I submit my formal resignation from my position as [Job Title] at [Company Name]. Unfortunately, due to health reasons, I must prioritize my wellbeing and leave the company at this time.

I have had the opportunity to work with so many wonderful colleagues during my time here. I am grateful for the support and encouragement that I have received from the team, and will always be appreciative of the skill set that I have developed while working for the company.

Please let me know if there is anything that I can do to help with the transition process. I will work closely with my team to ensure that everything goes smoothly during this time.

Thank you again for the experience and the opportunity to work alongside such talented individuals. I am proud of all that we have accomplished together and look forward to seeing all of your future successes.

Best wishes,

[Your Name]

Resignation Email Due to Unforeseen Circumstances

Dear HR Team,

I am writing to inform you that I will be resigning from my role as [Job Title] at [Company Name]. This decision has been difficult to make and comes unexpectedly due to unforeseen circumstances.

I will forever be grateful for the opportunities that the company has provided me over the years. I appreciate the support and guidance that I have received from everyone in the organization and truly value the skills and knowledge that I have gained during my time here.

Please let me know if there is anything that I can do to help make the transition as seamless as possible. I will do everything that I can to ensure that all of my responsibilities are handed over smoothly.

Thank you again for the unforgettable memories and experiences. I wish the team all the best in their future endeavors.

Warm regards,

[Your Name]

Resignation Email Due to New Opportunity

Dear HR Team,

I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. While this decision was not easy to make, I have been presented with an exciting new opportunity that I feel I simply cannot pass up.

I am grateful for all of the experiences that I have been able to have during my time with the company. I have learned a great deal and will always value the friendships and relationships that I have formed with my colleagues here.

Please let me know if there is anything that I can do to assist with the transition process. I will be ensuring that everything is in order in terms of my current projects and responsibilities.

Thank you once again for the opportunity that I have had to work with such a wonderful team. I wish the company all the best for the future.

Best regards,

[Your Name]

Resignation Email Due to Retirement

Dear HR Team,

It is with tremendous gratitude and a deep sense of gratitude that I am submitting my formal resignation from my position as [Job Title] at [Company Name]. After many years of dedicated service, I am finally retiring.

I cherish fond memories of working with wonderful colleagues over the years. I am especially grateful to the team for their support and guidance throughout my tenure here at the company. It has truly been an honor to work for such an impressive organization.

Please know that I will do everything that I can to ensure a smooth and seamless transition process. Let me know how I can assist and I will do my utmost to provide the necessary support.

Thank you all for making my journey here at the company a memorable one. I wish everyone the best of luck for their future plans and endeavors.

Warmest regards,

[Your Name]

Tips for Writing a Resignation Email to HR

Resigning from your job can be a difficult decision, but writing a resignation email to HR doesn’t have to be a daunting task. Below are some tips to guide you through the process:

  • Be professional and courteous. Although you may have negative feelings towards your workplace or colleagues, it’s important to remain respectful and avoid any negative language or criticism in your email.
  • Include the basic information. Your email should include your name, position, and the date of your last day of work. You may also want to provide your contact information for your employer to reach you if necessary.
  • Explain your reason for leaving, if desired. You don’t necessarily have to provide a reason, but if you feel comfortable doing so, a brief explanation may be appreciated by your employer. Keep it concise and avoid any personal or negative remarks.
  • Express gratitude. Regardless of your experience at the company, it’s always a good idea to express gratitude for the opportunity and experience gained while employed there. Thank your employer and colleagues for their support and contribution to your growth.
  • Offer to assist during the transition period. Depending on your job duties, it may be helpful to offer to assist in training or transitioning your replacement. This shows your willingness to ensure a seamless transition for your colleagues and the company.
  • Proofread and edit. Be sure to read over your resignation email carefully and check for any typos or errors. It’s also a good idea to have someone else look over it before sending it to ensure clarity and professionalism.

Overall, resigning from a job can be a stressful experience, but writing a resignation email to HR doesn’t have to be. With these tips in mind, you can write a professional and courteous email that will leave a positive impression on your employer and colleagues.

Resignation Email Sample To HR FAQs

What should I include in my resignation email to HR?

You should include the date of your last day of work, a brief explanation of your reason for leaving, and a thank you message for your time with the company. You may also include any suggestions or feedback for improvement.

How far in advance should I submit my resignation email to HR?

It is best to submit your resignation email to HR at least two weeks in advance to allow for a smooth transition and to give your employer enough time to find a replacement.

How should I address my resignation email to HR?

You should address your resignation email to your HR manager or supervisor. Be sure to use a professional tone and address the person by name.

Should I provide details about my new job in my resignation email to HR?

You do not need to provide details about your new job in your resignation email to HR. You can simply mention that you have accepted a new opportunity elsewhere.

Can I rescind my resignation after submitting my resignation email to HR?

In some cases, you may be able to rescind your resignation if you change your mind. However, it is important to discuss this with your HR representative as soon as possible.

What should I do if I am asked to leave immediately after submitting my resignation email to HR?

If you are asked to leave immediately after submitting your resignation email to HR, remain professional and respectful. Follow company policy and return any company property you may have in your possession.

Should I provide a copy of my resignation email to HR to my supervisor or colleagues?

You do not need to provide a copy of your resignation email to HR to your supervisor or colleagues. It is a confidential communication between you and HR.

Goodbye for now!

That’s it for our sample resignation email to HR. We hope it has been helpful and has given you some inspiration for writing your own resignation letter. Remember, resigning can be tough, but it’s important to do it right. If you have any other work-related concerns or questions, you can always come back and visit us again. Thanks for reading, and see you soon!