Have you ever found yourself in a position where you need to resign from your job but don’t know how to craft the perfect resignation email? Well, look no further! In this article, we’ll provide you with resignation email sample with notice period, so whether you’re leaving on good terms or bad, we’ve got you covered.
We understand that resigning from a job can be an overwhelming and stressful experience, but it’s important to do it in a professional manner as it reflects on you and your future job prospects. That’s why we’ve created these sample emails that you can use as guides and tweak as needed to fit your unique circumstances.
So, whether you need to resign due to personal reasons or to pursue a better opportunity, our resignation email sample with notice period can help. Stay tuned!
The Best Structure for a Resignation Email Sample with Notice Period
When resigning from a job, it is important to do so in a professional and courteous manner. A resignation email with notice period is a common way of giving notice to your employer that you will be leaving your job and it is crucial to structure this email in a way that conveys a positive message despite you leaving the organization. Here is a guide to help you structure your resignation email in the best possible way.
Start by addressing your manager and colleagues in a polite and respectful tone. This sets the tone for the rest of the email and shows that you are approaching the situation professionally. You could start with something like, “Dear [Manager’s Name], I want to let you know that I have decided to resign from my position as [job title] at [company name].” This communicates your intention right away while also expressing your appreciation for your time with the organization.
In the next paragraph, provide details of your notice period, which is usually two weeks. Make it clear that you will remain committed to your job and ensure that your duties are transferred smoothly to another employee or that the organization isn’t left in the lurch. You could say something like, “I want to be sure that I work through the end of my notice period, which will end on [date]. During this time, I will complete all outstanding tasks and ensure that any projects I have been working on are transitioned smoothly.”
The third paragraph can be used to express gratitude and appreciation towards your employer and colleagues. You could thank your employer for the opportunity to work with the organization and express your gratitude towards colleagues who have helped you grow and develop in your role. Positive feedback will leave a lasting impression on the reader, and it shows that you value them.
Finally, conclude the email on a positive note and offer your help and support during the transition period. You can offer to be available for any queries or concerns that arise during this period. Close with something like, “I genuinely appreciate my time here and wish everyone at the company all the best. Please let me know if I can assist with anything during my notice period to ensure a smooth transition.”
In conclusion, following the above structure in your resignation email with notice period will ensure that you leave your employer with a positive impression and a good reputation. No matter what the reason is for the resignation, always maintain a courteous and professional tone in your emails like you would with any other communication while working with them.
Resignation Email Sample With Notice Period
Resignation Email for a Better Opportunity
I am writing to inform you that I have decided to tender my resignation from my position as [Job Title] with [Company Name]. My resignation will be effectively taking place on [Date, Month, Year], thus giving enough time for the company to find a qualified replacement before I leave.
After much consideration, I have accepted a job offer from another company with better opportunities that allow me to advance my skills and experience within the industry. This has not been an easy decision as I have enjoyed my time working with you and I am grateful for the opportunities and support that you have provided me over the years.
During my notice period, I am committed to ensuring a smooth handover of my responsibilities to my replacement, as well as completing any outstanding tasks on my to-do list. I am available to train and provide any necessary guidance and support to the team to ensure that the transition is seamless.
Thank you for your understanding and support throughout my time with [Company Name]. I have enjoyed my work here and appreciate the knowledge and experience I’ve gained over the years. Please let me know if there is anything I can do to make this transition easier.
Resignation Email Due to Health Reasons
Dear [Manager’s Name],
This letter serves as notice of my resignation from my position as [Job Title] with [Company Name] effective [Date, Month, Year].
Unfortunately, my health has taken a significant toll on my ability to perform my duties effectively, and it is clear that the demands of my position have contributed to my health decline.
I am aware that my resignation may pose an inconvenience to the company, particularly due to my short notice period, but I had to make this decision in my best interest. During my notice period, I am available to finish all my open projects and handover my pending tasks to any of my colleagues who will step in as a temporary replacement.
Thank you for the opportunity to work with [Company Name], and for the support and understanding that you have offered me during this difficult time.
Resignation Email Due to Relocation
Dear [Manager’s Name],
After much consideration, I am resigning from my role as [Job Title] at [Company Name], effective from [Date, Month, Year]. I am relocating with my family, and thus I cannot continue to work with the company as they require physical presence in the office.
I am aware of the challenges my resignation may have on the day-to-day responsibilities of the company. However, I am willing to assist with the transition as much as possible. I am committed to ensuring that there’s no disruption in the workflow of the team and will do my best to wrap up any pending assignments and ensure a smooth handover of ongoing projects.
Thank you to the company for all the opportunities and growth that the organization has given me over the years. I have enjoyed my work with you, and I will miss the camaraderie of my colleagues and the organizational culture.
Thank you for your understanding and support during this transition period.
Resignation Email Due to Personal Reasons
Dear [Manager’s Name],
With regret, I submit my resignation from my position as [Job Title] at [Company Name], effective [Date, Month, Year].
I have had an incredible experience in this organization. However, the decision to resign is to take care of some personal needs that I cannot ignore. Hence, I have decided to prioritize my personal goals.
I am committed to ensuring an easy and effective transition. During this period, I am willing to help train my replacement and ensure a smooth handover of my duties. I will do everything I can to minimize any disruption that may arise due to my resignation.
Thank you for the learning opportunities, challenges and support given to me during my tenure at [Company Name]. I will miss working with you all, and I wish the team success in all endeavors.
Resignation Email Due to Lack of Recognition
Dear [Manager’s name],
I would like to inform you that I resign from my position as [Job Title] at [Company Name] effective [Date, Month, Year]. It is not a decision that I have taken lightly, but I believe that it is in my best interest.
During my time at [Company Name], I have been dedicated to my work. However, it has been disappointing to realize that my contributions and efforts have not been acknowledged or appreciated as much as I had hoped. The job satisfaction is very low, and it is affecting my mental health and work-life balance.
Thank you for the learning opportunities that I got in this organization. I am committed to ensuring a smooth and efficient transition during my period of notice, and I will provide support to the best of my ability. Please let me know how I can be of help.
Thank you for your support and understanding during my time with [Company Name], and I wish the organization long term growth and success.
Resignation Email due to Betterment of Education
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as a [Job Title] at [Company Name] effective from [Date, Month, Year].
I would like to let you know that I have chosen to embark on a full-time course that will take my professional skills to the next level. I am grateful for the opportunity to have worked at [Company Name] for this long, and It’s has been a real honor to work on such amazing projects.
During this notice period of [number] weeks, I will do everything possible to ensure that all tasks and projects get completed, also will ensure a smooth handover process, so that during my absence no critical job requirement is left unfinished.
Please convey my thanks and appreciation to the entire team and management of [Company Name] for the support, guidance, and knowledge-sharing opportunities that I have enjoyed while working here, and I hope that the organization will continue to achieve greater success in the future.
Thank you again for the incredible experience and memories.
Resignation Email Due to Inadequate Pay
Dear [Manager’s Name],
I wanted to inform you that I will be resigning from my position as [Job Title] at [Company Name] as of [Date, Month, Year].
It’s been a pleasure working with you and at [Company Name] and this step into resignation from this job has not been easy for me. However, it has become apparent to me that company compensation does not meet the market standards of fair pay.
I have attempted to handle this issue internally, but unfortunately, this matter has yet to be resolved to my satisfaction. Due to personal and professional growth, I must now move on to a company that offers acceptable recompense for the value of services rendered.
My commitment during this period of notice will be to ensure a seamless and smooth transition for my department and team. Therefore, I will ensure adequate communication with the respective staff. Furthermore, I will ensure that all necessary documents are shared, and any ongoing project is appropriately passed on to a replacement.
Thank you for the learning and development opportunities provided by [Company Name] during my time here. I hope that I can provide valuable backup as you look for a replacement, and that my departure will not cause a delay in the delivery of essential services.
Thank you for understanding and for your support during my tenure.
Tips for Writing a Resignation Email with Notice Period
Resigning from a job can be a difficult and emotional experience. However, it is important to remain professional when writing a resignation email with notice period. This document will provide you with some tips to help make this process easier.
Firstly, make sure you use a clear and concise subject line that clearly states your intentions. This should include your name, the word “resignation” and the date of your last day of work.
In the body of your email, start with a polite and formal introduction, followed by a clear statement of your intentions to resign. State the date of your last day and your reason for leaving, if appropriate. It is important to remain professional and courteous in your email, even if you are leaving due to negative circumstances.
Next, offer to help with the transition process by training your replacement or writing a handover report. This shows that you are willing to help your employer and colleagues, and it may lead to positive references in the future.
Be sure to thank your employer and colleagues for the opportunities and experiences you have had during your time at the company. This will help to maintain positive relationships and may be helpful if you need to return to the company in the future.
Finally, proofread your email carefully before you send it. Make sure your writing is clear and professional, and that you have included all necessary details such as your contact information and the date of your last day. This will help to ensure that your resignation process goes as smoothly as possible.
Overall, writing a resignation email with notice period can be a challenging task. However, by following these tips and remaining professional and courteous, you can make the process easier and maintain positive relationships with your former employer and colleagues.
Frequently Asked Questions (FAQs) – Resignation Email Sample With Notice Period
What is a resignation email with notice period?
A resignation email with notice period is a written communication sent by an employee to their supervisor or manager indicating that they intend to leave their position and how much notice they will give before their last day on the job.
Do I need to give a notice period before quitting my job?
Yes, it is usually expected and considered professional to give notice before quitting a job. The typical standard is two weeks, but it may differ based on your employer’s policy or the terms of your contract.
What should be included in a resignation email with notice period?
A resignation email with notice period should include your intention to leave the company, the proposed last day of work, the reason for leaving (if appropriate), and a brief thank-you message. It should also mention the length of the notice period you will be providing and any information that your employer needs to know, such as training a replacement or transferring your responsibilities.
What is the best time to send a resignation email with notice period?
The best time to send a resignation email with notice period is typically during normal business hours, in person if possible, or before the end of the day. This gives your employer enough time to handle any necessary arrangements before your final day of work and prevents misunderstandings or confusion.
Can I retract my resignation after giving notice?
It depends on your employer’s policy and the circumstances surrounding your resignation. In most cases, you can retract your resignation before your last working day if you have a change of heart, but it’s always best to consult with your employer first, particularly if they have started making arrangements to replace you or reassign your duties.
What if I don’t want to provide a notice period?
If you don’t want to provide a notice period, you should talk to your employer first and explain your reasons. However, be aware that not providing notice can burn bridges with your employer and may negatively impact your professional reputation in the long term. There may also be legal or contractual repercussions, so it’s best to consult a lawyer or review your contract before making that decision.
How should I approach my employer when submitting a resignation email with notice period?
The best approach is to be honest, polite, and professional. Set up a meeting with your supervisor or manager to discuss your intention to leave and share your written resignation email during the meeting. Thank them for their support and explain your reasons for leaving. Be prepared to answer any questions they may have, and offer to help make the transition easier for your team and employer. Remember to maintain a positive attitude even if you’re leaving due to negative circumstances.
Cheers to New Beginnings
And that’s it! We hope this resignation email sample with notice period has helped you in your job transition. Remember, resigning is never easy but it’s important to be professional and courteous in your departure. Thank you for reading and don’t forget to stop by again for more work-related tips and tricks. Best of luck on your next adventure!