Have you ever been in a tough spot when it comes to resigning from your job? Saying goodbye to a work environment that you have been a part of for a while can be a daunting task. But, it’s important to remember that resigning professionally and gracefully can go a long way in maintaining positive relationships with your colleagues and superiors.
One of the most common ways of leaving a job is by writing a resignation email with notice period. This is a simple and effective way to inform your employer that you will be leaving your job and allows enough time for them to find a replacement or make arrangements for your departure.
The good news is, writing your resignation email with notice period doesn’t have to be difficult. It’s actually quite easy! In fact, you can find tons of examples online and modify them to suit your needs.
So, if you are thinking of resigning from your job and want to ensure that you do it professionally and on good terms, a resignation email with notice period is a great place to start. Let’s take a closer look at how you can prepare an effective resignation email that will leave everyone feeling happy and satisfied.
The Best Structure for Resignation Email With Notice Period
If you are planning to resign from your job, it is essential that you write a resignation email to your employer as a professional confirmation of your decision. However, just writing an email won’t be enough. To ensure that your exit process from the company goes smoothly, you will need to structure your resignation email perfectly, especially if you are planning to provide a notice period.
Given below is the best structure you should follow when writing your resignation email with notice period:
1. Introduce Your Resignation (Opening Paragraph)
The opening paragraph of your email should start with a clear and concise statement that you are resigning from your position. Be sure to include your current designation, department, and your last working date as a way of informing your employer. This should also coincide with the notice period you are willing to provide.
2. Reason for Resignation (Second Paragraph)
The second paragraph of your email should give an explanation for your resignation. Be brief and to the point. You may include general reasons why you are leaving such as personal reasons, career change, life events or anything else that might be appropriate. However, avoid negative comments about the company or the management as it may affect your chances of receiving a positive reference letter in the future.
3. Gratefulness (Third Paragraph)
In this paragraph, express gratitude to your employer and colleagues for the opportunity you were given to work with them. You can highlight the best experiences you had working with the team and how you enjoyed the company culture. You might also express your willingness to offer support during the notice period in any possible way to ease the transition and ensure a smooth handover.
4. Future Plans And Contact Information (Closing Paragraph)
Close your email by stating your future plans and how you plan to stay in touch. This will provide a sense of closure to your current employer and create a positive outlook for future relationships. Additionally, provide your current contact information to stay reachable just in case your employer needs to contact you.
Conclusion
Resignation is considered an inevitable part of any job or career. The key is to ensure that you complete your term professionally and with respect. Following the structure detailed above will enable you to write a resignation email with a notice period optimally. It provides a clear statement of your decision, explains why you are leaving, expresses gratitude towards your employer, and encourages a positive outlook for future relationships.
Resignation Email With Notice Period Samples
Resignation Due to Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation. Due to some unforeseen personal circumstances, I have to leave my role at [Company Name]. My last working day will be [Date]. I deeply regret any inconvenience caused by my sudden departure. I will do my best to ensure that all tasks are taken care of before I leave.
Thank you so much for the opportunities, trust, and guidance you have provided me during my time at [Company Name]. I am proud to have been part of such an amazing organization and wish nothing but the best for the company and its future endeavors.
Sincerely,
[Your Name]
Resignation Due to Health Issues
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my post effective [Date] due to health concerns. Currently, it is imperative for me to focus entirely on my health, and it is not possible for me to continue working. Therefore, I must leave my role as [Your position] at [Company Name]. I’ll be sure to clean up any pending tasks and make sure things are sorted out before my departure.
Thank you in advance for understanding my situation. Working at [Company Name] has been a remarkable journey full of great learning experiences and opportunities. Your guidance and support have been invaluable, and I deeply appreciate and thank you for all that you have done during my tenure.
Warm regards,
[Your Name]
Resignation to Pursue Higher Education
Dear [Manager’s Name],
I am writing to announce my official resignation from [Company Name] for the effective date of [Date]. I plan to focus my attention on furthering my education and exploring other career opportunities.
I wish to express my utmost appreciation for the training, support, and knowledge that you shared with me during my time at [Company Name]. It has been a valuable and productive experience that I will always cherish and fondly remember.
Thank you once again for the mentorship and guidance you provided me. I believe that the company’s bright future is a testament to your leadership and I look forward to our continued friendship.
With gratitude,
[Your Name]
Resignation Due to Relocation
Dear [Manager’s Name],
I’m very grateful for the opportunity that I have had of working at [Company Name] as a [Your title]. Unfortunately, circumstances have dictated that I’ll be relocating to another state and will not be able to continue in my position. Therefore, I hereby submit my formal resignation, effective [Date].
I wanted to express my sincere appreciation to you for respecting and recognising my hard work and dedication to the company during my tenure. I’m positive that the company has a great future ahead and I am excited for what it has in store under your leadership and guidance.
With thanks,
[Your Name]
Resignation Due to a Better Opportunity
Dear [Manager’s Name],
It has been an honour and a great learning experience to serve as [Your title] on your team at [Company Name]. However, I have decided to take on an exciting new challenge and opportunity and must resign from my current position, effective [Date].
I am genuinely grateful for the training, recognition, and guidance that you and the team provided me. Still, I’m positive that it’s time for me to move on and achieve my personal goals. I’m confident that the team will continue to flourish, and I request any assistance you may provide as I transition out.
Thank you so much for the fantastic experiences and supportive workplace environment.
Sincerely,
[Your Name]
Resignation Due to Retirement
Dear [Manager’s Name],
This letter serves as notice of my formal resignation, effective [Date].
After much reflection, I have decided to retire from my role as [Your title] at [Company Name]. It has been a great experience working alongside you and your team, and for that I am truly grateful.
Thank you for the wonderful work opportunities, laughs and good times. I will always cherish the memories and camaraderie that we shared.
With regards,
[Your Name]
Resignation Due to Company Issues
Dear [Manager’s Name],
With deep regret, I submit my resignation from [Company Name] with an effective date of [Date]. It’s challenging for me to speak of my departure because I strongly believe in the company’s mission and love the work I do; however, due to unforeseen personal differences, I have to take this drastic measure.
I would like to thank you and the team for the camaraderie, empowering environment, training opportunities, and support that have helped me grow as a professional here at [Company Name]. However, after careful consideration, it is time for my next great adventure, and I must pursue other avenues and future prospects.
Once again, thank you for the incredible journey and professional relationship that I have had with [Company Name]. I wish the team all the very best in their future endeavours.
Sincerely,
[Your Name]
Tips for Writing a Resignation Email with Notice Period
Resigning from a job is never easy, but it’s important to leave on good terms. One way to do this is by writing a resignation email with appropriate notice period. Here are some tips to help you craft a professional and courteous email:
- Be clear and concise: Keep your email brief and to the point. State your intention to resign and the date of your last working day. Avoid going into too much detail about your reasons for leaving or any negative experiences you may have had.
- Express gratitude: Take a moment to thank your employer and colleagues for the opportunities, experiences, and support they have provided you during your time there. Even if your experience was less than ideal, it’s important to focus on the positive aspects of your job.
- Offer to help with transition: Let your employer know that you are willing to help with the transition process. You can offer to train your replacement, document processes, or assist with finding and training a replacement.
- Be professional: Remember that your resignation email will become part of your permanent record. Use a professional tone and avoid any language that may be interpreted as negative or disrespectful.
- Give appropriate notice: Check your employment contract for any notice period requirements and give ample notice accordingly. Generally, two weeks’ notice is standard, but it could be longer for more senior positions. Ensuring adequate notice period gives your employer enough time to plan for your departure and find a suitable replacement.
By following these tips, you can help ensure a smooth transition and maintain good relationships with your employer and colleagues. Remember that leaving a job is a natural part of career growth, and part of being a professional is handling this process with grace and professionalism.
Resignation Email With Notice Period FAQs
What is a resignation email with notice period?
A resignation email with notice period is a formal email communication that an employee sends to their employer to announce their intention to resign from their job. The email contains a notice period, which is the amount of time the employee will continue to work after submitting the resignation.
What should I include in my resignation email with notice period?
You should include your intention to resign, the date you plan to leave, your notice period, and any other information that you think is relevant to your employer. It is important to keep the tone of your email professional and positive.
How much notice period should I give when resigning?
The standard notice period is typically two weeks. However, the notice period may vary depending on your company’s policies or your employment contract. It is always best to check your contract or HR policies before submitting your resignation email.
Can I request a shorter notice period?
Yes, you can request a shorter notice period, but it is up to your employer to approve it. If your employer agrees to a shorter notice period, make sure to get it in writing to avoid any misunderstandings.
Should I provide a reason for my resignation?
It is not necessary to provide the reason for your resignation in your email. If you wish to explain why you’re leaving, it is best to do so in person or during an exit interview. Keep in mind that you should always maintain a professional tone and avoid burning bridges.
What if my employer asks me to leave before my notice period ends?
In some cases, employers may ask employees to leave before the notice period ends. If this happens, you should discuss it with your employer and make sure that you receive the agreed-upon compensation and benefits.
Is it okay to resign via email?
Resigning via email is acceptable in most cases, but it is always best to follow your company’s policies and procedures. Some workplaces may require employees to submit a formal, written resignation letter in addition to an email.
Wrapping Up!
Well, that’s it! These were some tips on how to craft a resignation email with a notice period. We hope that you’ve found this article to be informative and that it has helped you write your resignation email more confidently. Remember, resigning from a job is a big decision, so take your time and do it right. And if you’re ever in need of more advice or tips, feel free to come back to our blog – we’d be more than happy to help you out! Thanks for reading and all the best in your future endeavors!