Are you experiencing burnout at work? Are you ready for a change in your career path? Resigning from your current job may be the next step for you. But before you walk out that door, it’s important to write a resignation letter and thank you to leave on a good note.
Don’t know where to start? No need to worry. There are plenty of resources online where you can find examples and edit them as needed to fit your specific situation. Whether you’re leaving due to personal reasons, career advancement, or simply the need for a change, a well-written resignation letter and thank you can make all the difference in maintaining relationships and leaving a positive impression.
So, take a deep breath, put pen to paper (or fingers to keyboard), and craft a thoughtful and professional resignation letter and thank you. Your future self will thank you for the effort.
The Best Structure for a Resignation Letter and Thank You
When quitting your job, it’s essential to ensure that you leave the right impression behind. That’s why it’s crucial to follow the best structure in writing a resignation letter. Even if you’re leaving on a sour note, making a graceful exit will help you maintain good relationships for your future career prospects.
Here’s the best structure for a resignation letter and thank you:
1. Opening paragraph: Start your letter by stating your intention, which is to resign from your position. Include your last day of work and recall any essential highlights of your time there.
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of work will be on [Date]. I want to take this opportunity to thank you, my colleagues, and the company for the incredible opportunity to work here and gain invaluable experiences.
2. Middle paragraph: In this part, you can express your gratitude towards your employer, colleagues, and the company. Highlight some of the things that you appreciate and learned during your time there. You can also mention some of your accomplishments.
I am grateful for the guidance and support that I’ve received from you and my colleagues over the years. I’ve learned a lot and developed critical skills that I’ll always cherish and carry with me throughout my career. I am particularly proud of [Your accomplishments or milestones here], which wouldn’t be possible without the teamwork and collaboration of this fantastic company.
3. Optional paragraph: If you have any constructive criticisms or suggestions that will help improve the workplace, you can include them here. However, it’s essential to be diplomatic with your words, and your statements must be constructive rather than derogatory.
Although my experience here has been mostly positive, I suggest that the company consider [Your suggestions here] to improve the working conditions and the overall productivity of the company, which I believe will enhance the workplace culture.
4. Closing paragraph: Keep this section brief and sincere by thanking them once again and reiterating your last day of work. You can also express your willingness to help make the transition smoother and offer to train your replacement.
Thank you for the fantastic experience and for shaping my career in such a positive way. I will always look back on it with fond memories. Please let me know how else I can help in making the transition easier for the company.
Sincerely,
[Your Name]
In conclusion, writing a resignation letter can be daunting, but following the appropriate structure will help make it easier. Remember to keep it brief, sincere, and professional. Thank your employer, colleagues, and the company for the experience and offer to help make the transition smoother.
7 Sample Resignation Letters and Thank You
1. Starting a New Venture
Greetings [Manager’s Name],
It is with a heavy heart that I submit my resignation from [Company’s Name]. I have spent [length of time] working here, and it has been an incredible period of professional and personal growth for me.
I am proud of all the accomplishments I have contributed to the team. However, I have decided to embark on a new entrepreneurial venture and have accepted a challenging position as a startup founder. While it has been a difficult decision, I believe this is the right move for me.
Thank you for the opportunities and support you have given me during my time here. I am grateful for the experiences and relationships I have forged with colleagues and supervisors. I look forward to collaborating with you in the future as a business partner or client.
Sincerely,
[Your Name]
2. Pursuing Further Education
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company’s Name]. Over the last [duration], I have greatly enjoyed working for the company and have learned a lot from the experience.
However, I have decided to pursue further education and will start my [degree/program] soon. The time commitment involved in attending the course means that I will not be able to maintain my employment at [Company’s Name].
I want to express my gratitude for the opportunities that this position has brought me, and for the pleasure of working with everybody in the team. I will take with me everything that I have learned from the company, and I look forward to following the progress on its ongoing success.
Thank you again, and best wishes for your continued prosperity.
Best regards,
[Your Name]
3. Relocation
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Job Title] at [Company’s Name]. As you know, my family and I will be relocating to [City/State], and as a result, I am unable to continue in my current role.
I want to say thank you, as I have enjoyed the opportunities I had while working at this company. I have many great things to say about the team, and I truly appreciate the friendships and knowledge that I acquired here. It has been an honor to work with such a diverse and exceptional team.
I would be glad to help in any way possible during my remaining time here, and I am highly committed to making the transition as seamless and smooth as possible. Please let me know how I may assist to make the handover process easy for you.
Thank you for understanding my decision, and I would be glad to stay in touch.
Cordially,
[Your Name]
4. Personal Reasons
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from [Company’s Name]. This decision has been a difficult one because I have enjoyed my time with the company and appreciate the excellent leadership and training you have provided, but I need to put my personal life above any other commitments.
Please, be aware that this is a personal decision that has nothing to do with my job performance or my work experience with [Company’s Name]. It has been a pleasure to work with everyone in my department, and I appreciate the support and guidance which helped me in growth prospects. I will always treasure the time spent here and the memories made with my coworkers.
Thank you for giving me the chance to work here and for bringing out the best in me. At this point, I request that if any support is required from my side during transition, let me know and I will make appropriate arrangements.
Take care of yourself, and I look forward to staying in contact.
Best Regards,
[Your Name]
5. Health Issues
Dear [Manager’s Name],
I am writing to let you know that I must resign from my position with [Company’s Name] due to a medical condition that requires my immediate attention. I am a hard worker and take pride in the work that I do, but my health had come to a point where I am forced to take a break from work.
I am grateful for the countless opportunities and guidance that you and your team provided me with, but recent medical advice rendered the conclusion that I need to take a break from work and focus on my health.
Please let me know how, during my time here, I can help make the transition go smoothly for the team. You can trust me with completing the current projects before my tenure ends or providing an efficient transfer of my knowledge to the successor.
Thank you for your compassionate understanding, and for your support during my time with the company.
Best Regards,
[Your Name]
6. Retiring from Position
Dear [Manager’s Name],
After [duration], I have decided to retire from my position as [Job Title] at [Company’s Name]. It has been a tremendous joy and honor to serve with such a great team dedicated to excellence and ensuring the best possible outcomes for clients.
Although I will miss all the colleagues and the work atmosphere, I leave this position with fond memories and a sense of accomplishment. I would like to thank everyone for being part of this incredible journey, and I hope that our paths will cross again. Please let me know if there are any final tasks that you need me to take care of, and I assure you of my assistance in transitioning the new hire into the position.
Again, thank you and best wishes for the continued success of [Company’s Name].
With Warmest Wishes,
[Your Name]
7. Switching Career Fields
Dear [Manager’s Name],
It is with regret that I am tendering my resignation from [Company’s Name]. I have been with the company for [duration] and, in that time, I have had many fulfilling experiences. I have worked extremely hard on various projects and acquired many skills along the way.
I am writing this letter because I have decided it is time for me to pursue a different career. I have an opportunity to pursue my passion in [new career field], and I feel excited to take on this new challenge. Please accept this letter as formal notice that my last day at work will be [date].
I would like to take this opportunity to express my heartfelt appreciation for your counsel and support during my time here. I have gained invaluable knowledge from my colleagues and am proud to have been part of the team in this industry. Going forward, I wish everyone success, and please feel free to contact me in the future. You never know where our paths may cross again.
Thanks again for all the guidance during my time here, and I wish you and the organization continued success.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter and Thank You
Resigning from a job can be an emotional experience. Whether it’s due to a new opportunity, a change in personal circumstances or any other reason, writing a resignation letter can be a daunting task. However, your departure from your current job can be professional and respectful by following related tips:
Be Clear: The first and most important tip for writing a resignation letter is to be clear about your intentions. Clearly state that you are resigning and when your last day will be. It’s important to give at least two weeks’ notice, more if possible, and to explain the reasons behind your decision.
Express Gratitude: It’s important to acknowledge the opportunities your current job has given you. Thank your boss and colleagues for their support, mentorship, and guidance. This shows gratitude for the time you spent at the company and leaves a good impression.
Use Professional Language: Even though you are resigning, it’s important to always keep a professional tone when writing your resignation letter. Avoid using negative comments and express gratitude instead.
Offer to Help: It’s always kind to offer assistance during your transition period. Offer to help your supervisor by training your replacement or assisting with any transition tasks.
Provide Contact Information: Remember to provide your email address and phone number. Let them know you would like to keep in touch and offer to provide recommendations for the future.
Proofread: It’s important to proofread your resignation letter before sending it. Check and recheck the grammar and spelling, and ensure that it aligns with the expectations of a professional resignation letter.
In conclusion, resigning from a job can be an intense experience. However, by following the above tips, you can create a professional resignation letter that leaves a good impression on your boss and colleagues. Remember to keep a professional tone throughout it, offer help during transition tasks, and express gratitude. You never know when you may wish to use a prior employment relationship as a reference. By keeping the communication respectful and gracious, you can leave a lasting impression of your professionalism that could come in handy in producing positive results in the future.
Resignation Letter FAQs
What is a resignation letter?
A resignation letter is a document that formally notifies your employer that you are resigning from your job. It should include your last day of work and any other important details.
Is it necessary to give a resignation letter?
While it is not legally required to give a resignation letter, it is considered a professional courtesy and can help maintain a positive relationship with your employer.
What should be included in a resignation letter?
A resignation letter should include your name, current position, and last day of work. It is also recommended to express gratitude for the opportunity and offer to assist with the transition.
When should I submit my resignation letter?
You should submit your resignation letter at least two weeks before your planned last day of work. This gives your employer time to find a replacement and plan for the transition.
Thank You FAQs
Why is it important to say thank you?
Expressing gratitude is an important social skill and can help build and maintain positive relationships. It also shows appreciation for the efforts of others.
How can I say thank you to colleagues?
You can say thank you to colleagues by sending a thank you note or email, expressing gratitude in person, or even giving a small gift as a token of appreciation.
Should I say thank you to my employer when I resign?
Yes, it is recommended to express gratitude to your employer when you resign. This can help maintain a positive relationship and show appreciation for the opportunities provided.
Sincerely Bidding you Adieu!
Well, there you have it! A comprehensive guide on how to craft a perfect resignation letter and thank you. Remember that handling your resignation with grace, humility, and professionalism is incredibly important. You never know when you might cross paths with former colleagues or employers in the future! Thank you for taking the time to read this article and good luck with your next career move. Don’t forget to visit again later for more insightful content!