How common is it to quit your job? According to Forbes, 90% of all employees will resign from their first job in less than three years. It’s not surprising, really. We all want better opportunities, better pay, and a better company culture. If you’re at that point where you’ve decided to put in your two weeks notice, then congratulations. You’re taking a big step towards bettering your career. But before you do, you need to make sure that you do it the right way. In this article, we’ll talk about the resignation letter email format with notice period. We’ll give you examples that you can use and edit as needed. With this knowledge, you’ll be able to leave your current job on good terms and start your new one with confidence.
Best Structure for Resignation Letter Email Format with Notice Period
Resigning from a job is never an easy task, but doing it professionally and leaving on good terms is essential for maintaining a positive relationship with your employer. A resignation letter email is a great way to say goodbye and set expectations for your final days with the company. Here are some guidelines for structuring and formatting your resignation letter email with notice period.
The subject line of your email should clearly state that it is a resignation letter and include your name and the date. For example, “Resignation Letter – John Doe – August 31, 2021”. This helps your employer understand the importance of the email and quickly identify it as a resignation letter.
In the body of the email, start with a professional greeting, such as “Dear [Manager’s Name],” and state that you’re writing to formally resign from your position. Keep the tone of the email positive and thank your employer for the opportunity to work with the company.
Include your notice period, which is the amount of time you’re willing to work before your last day. This is usually outlined in your employment contract or company policy, but if it’s not, two weeks’ notice is standard. Be clear about when your last day will be and offer to help with the transition process.
If you have any outstanding projects or tasks, mention them and provide a plan to complete them within your notice period. This shows your commitment and professionalism to the company, even as you’re leaving.
Finally, end with a polite closing and your signature. You can also include your contact information for future reference or communication.
Overall, the best structure for a resignation letter email format with notice period is to keep it professional, positive, and helpful. By providing clear information and offering your assistance during the transition process, you can leave on good terms and maintain a positive relationship with your employer for the future.
Resignation Letter Email Format With Notice Period Samples
Sample 1: Resignation Letter Email Format With Notice Period Due to Personal Reasons
Dear [Manager’s Name],
I am writing this letter to inform you that I am resigning from my position as [Position] at [Company Name], effective two weeks from now. This is a difficult decision for me to make, but I have decided to resign from my role due to personal reasons.
I appreciate the opportunities I have had to work with an amazing team at [Company Name]. I have learned so much while working here. Although I am leaving, I will always cherish the memories I have made while working with you all.
Thus, I kindly request you to consider my resignation and to provide me with any guidance or support I may need to make a smooth and successful transition. If there is anything I can do to help during this time, please do not hesitate to ask.
Thank you again for your understanding.
Best regards,
[Your Name]
Sample 2: Resignation Letter Email Format With Notice Period Due to Health Reasons
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from the position of [Position] at [Company Name], effective [Date]. Unfortunately, I have to resign from my position due to health reasons.
My time at [Company Name] has been extremely positive and rewarding, and I appreciate all of the support and guidance that you and my colleagues have provided me with over the years. However, due to my current health situation, I feel that it is in my best interest to focus on my well-being and take a break.
I want to thank you for the fantastic opportunity to work with such an amazing team at [Company Name], and I am proud to have been part of such a great organization. I will always cherish the relationships and experience I have gained while working here.
During my notice period, I will do all that I can to make the transition as smooth as possible. Please let me know if there is anything else I should do to help during this time. I wish [Company Name] all the best in the future.
Thank you for your understanding.
Best regards,
[Your Name]
Sample 3: Resignation Letter Email Format With Notice Period Due to Relocation
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Position] at [Company Name], effective [Date]. I must relocate to [New Location] due to personal obligations, which makes it impossible for me to continue my role at [Company Name].
It has been an honor to be part of [Company Name] for the past [Years of Service]. During my time here, I have learned so much and worked with an incredible staff. I appreciate the support and guidance that you and my colleagues have provided me with along the way.
Please let me know if there is anything more I can do to help during this time, and I will do my best to make the transition as seamless as possible. I hope that our paths will cross again in the future, and I wish [Company Name] all the best going forward.
Thank you for understanding my situation.
Sincerely,
[Your Name]
Sample 4: Resignation Letter Email Format With Notice Period Due to Career Growth
Dear [Manager’s Name],
I would like to inform you that I am resigning from my position as [Position] at [Company Name], effective two weeks from now. The reason for my resignation is due to an opportunity I have received to grow my career beyond what [Company Name] currently offers.
I have enjoyed my time working with such an amazing and supportive team at [Company Name]. I have learned so much during my years here, which I will always cherish.
During my notice period, I will do whatever is in my abilities to ensure that my transition is as smooth as possible. Please let me know how I can best help during this time.
I want to thank you for the incredible opportunity to work at [Company Name]. This decision has been a tough one, but I am excited about my future prospects. I wish [Company Name] continued success.
Sincerely,
[Your Name]
Sample 5: Resignation Letter Email Format With Notice Period Due to Better Opportunities
Dear [Manager’s Name],
I would like to take this opportunity to formally notify you that I am resigning from my position as [Position] at [Company Name]. My two weeks’ notice period begins today.
The reason for my resignation is that I have recently received an offer for a new position that offers me better opportunities. I feel that pursuing this offer is in the best interest of my career growth, and I must take advantage of it.
I appreciate the opportunities and support that I have received while working under [Company Name], and I have enjoyed my time working with you and the rest of the team. I will ensure that I complete all of my current tasks before my departure and will do everything I can to make the transition as smooth as possible.
Thank you again for all your assistance and understanding in this matter. I will always speak highly of the strong culture and values of [Company Name].
Sincerely,
[Your Name]
Sample 6: Resignation Letter Email Format With Notice Period Due to Workplace Conflict
Dear [Manager’s Name],
This letter serves to notify you that I am resigning from my position as [Position] at [Company Name], effective two weeks from now. It is not an easy decision to make and comes after careful consideration and personal reflection.
The primary reason for my resignation is ongoing workplace conflict, which has made it virtually impossible for me to continue in this role at [Company Name]. After many efforts to address concerns I had, I have concluded that my best course of action is to resign my position.
I want to express my gratitude to [Company Name] for giving me the opportunity to work here. Please know that I remain committed to my work during the notice period and will do my utmost to ensure a smooth transition of my duties.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Sample 7: Resignation Letter Email Format With Notice Period Due to Personal Growth
Dear [Manager’s Name],
After deep thought and consideration, I am submitting my resignation from my position as [Position] at [Company Name], with my two-week notice period starting today. The reason for my resignation is due to me desiring to explore new opportunities and broaden my horizons for personal growth.
My experience at [Company Name] has been incredible, and I appreciate all of the support and guidance that you and my colleagues have provided me with during this time. I am looking forward to implementing the knowledge I have gained while working here towards future roles.
In the meantime, please let me know if there is anything more I can do during the notice period to support the company. I want to thank you for your consideration and accommodating my decision and wish all the best for [Company Name] in the future.
Best regards,
[Your Name]
Tips for Writing A Resignation Letter Email with Notice Period
When resigning from a job, it is important to do so in a professional and respectful manner. This includes submitting a resignation letter that clearly states your intention to leave the company and the amount of notice you are willing to give. Here are some tips for writing an effective resignation letter email with a notice period:
1. Keep It Simple and Straightforward
Your resignation letter should be clear and concise. Avoid using flowery language or unnecessary details. Simply state your intention to resign, when your last day will be, and the amount of notice you are giving. Be sure to thank your employer for the opportunities you have had while working for the company.
2. Include the Important Details
Your resignation letter should include your name, your title, the date, and the name of your employer. Be sure to address the letter to the appropriate person or department. You should also include the date of your last day of work and the amount of notice you will be giving. If you are willing to help in the transition process, you may want to mention that as well.
3. Be Professional and Positive
When it comes to resignation letters, it is important to be professional and positive. Avoid making negative comments about the company or your coworkers. Instead, focus on the positive experiences you have had while working there and express gratitude for the opportunities you have had.
4. Follow Up with a Conversation
After sending your resignation letter, it is a good idea to follow up with a conversation with your supervisor or employer. This will give you the opportunity to discuss your resignation in more detail and answer any questions they may have. It will also help to ensure a smooth transition and maintain a positive relationship with your employer.
5. Keep a Copy for Your Records
Finally, be sure to keep a copy of your resignation letter for your records. This will be helpful if you ever need to reference it in the future. It is also a good idea to have a record of the date you submitted your letter and the amount of notice you gave.
By following these tips, you can ensure that your resignation letter email with notice period is professional, respectful, and effective in conveying your intentions to your employer.
FAQs about Resignation Letter Email Format With Notice Period
What is a Resignation Letter Email Format With Notice Period?
A Resignation Letter Email Format With Notice Period is a formal communication sent by an employee to their employer, informing them of their intention to resign from their current position and specifying the notice period that they will be serving.
How should I format my Resignation Letter Email With Notice Period?
Your Resignation Letter Email With Notice Period should be formatted like any other professional email, with a professional subject line, a clear introduction, a brief body outlining your intent to resign, your notice period, and a conclusion thanking your employer and colleagues for the opportunities and support they have given you.
What should I include in my Resignation Letter Email With Notice Period?
Your Resignation Letter Email With Notice Period should include your name, your position, the date of your intended resignation, the notice period you intend to serve, the reason for your resignation (if you wish to disclose it), and any other relevant details or requests you might have.
How long should my notice period be?
The length of your notice period will usually be outlined in your employment contract or company policy, but it is generally between two to four weeks. The notice period should be enough for you to complete any outstanding work or for your employer to make arrangements for your replacement.
When is the best time to send my Resignation Letter Email With Notice Period?
You should ideally send your Resignation Letter Email With Notice Period during working hours, preferably in the morning. It is best to have a conversation with your supervisor before sending the email to inform them of your decision and discuss any specific details or arrangements.
Do I need to give a reason for my resignation?
No, you are not obligated to provide a reason for your resignation, but it is considered professional to do so as it may help your employer understand your decision and potentially address any underlying issues.
What should I do after sending my Resignation Letter Email With Notice Period?
After sending your Resignation Letter Email With Notice Period, you should have a follow-up conversation with your supervisor to discuss any further details or arrangements. It is also important to inform your colleagues and any relevant parties of your resignation. Lastly, be sure to tie up any loose ends before your departure and leave on good terms.
Can I retract my resignation after submitting my Resignation Letter Email With Notice Period?
In most cases, you can retract your resignation within your notice period before your last day of work. However, if your employer has already accepted your resignation and made arrangements for your replacement, retracting your resignation may not be possible.
Goodbye for now!
And that’s everything you need to know about resignation letter email format with notice period. We hope this article has been helpful in guiding you on how to write a professional resignation email with an appropriate notice period. Always remember to keep it cordial and professional, and never burn bridges behind you. Thank you for taking the time to read this article, and don’t forget to check back later for more useful tips and tricks!