Leaving a job is not an easy decision to make. Whether you are leaving because of a better opportunity or because of personal reasons, it is important to communicate your resignation to your employer professionally. This is where a resignation letter comes in handy. In this article, we will be discussing resignation letter examples with reason that you can use as a guide to writing your own. By the end of this article, you will have the tools to write a resignation letter that is both respectful and informative. So, let’s get started. You can find examples of resignation letters with reasons included in this article that you can use as a template. Don’t worry if you need to edit the examples to fit your situation, we will guide you through the process. Let’s dive in!
The Best Structure for a Resignation Letter Example with Reason
When it comes to resigning from a job, it’s important to do it with grace and professionalism. This means crafting a well-written resignation letter that outlines your reasons for leaving and expresses gratitude for the opportunity you had while there. If you’re looking for a resignation letter example with reason, here are some tips on the best structure to follow:
Introduce yourself and your intention to resign
In the first paragraph, it’s important to introduce yourself and state your intention to resign. This can be as simple as saying “Dear [Manager’s Name], I am writing to inform you that I have decided to resign from my position.” Be clear and concise in this paragraph, as it sets the tone for the rest of the letter.
State your reasons for leaving
Next, explain why you’ve decided to resign. This can be for personal reasons, to pursue a different career opportunity, or because you are unhappy in your current role. Be honest but tactful in your explanation, and avoid using negative language about the company or your colleagues.
Express gratitude and offer assistance
After explaining your reasons for leaving, take a moment to express gratitude for the experience you’ve had at the company. This can include thanking your manager and colleagues for their support, acknowledging the skills you’ve gained during your time there, and expressing appreciation for the opportunities you’ve had. You can also offer to help with the transition process, such as training a replacement or assisting with final projects.
Offer a positive closing statement
Conclude your letter on a positive note, such as expressing your hope that the company will continue to thrive or your excitement for what the future holds. You can also include a sentence or two about how you plan to stay in touch with your colleagues or provide your contact information for future correspondence.
Sign off respectfully
End your letter by thanking your manager and colleagues again, and signing off respectfully with “Sincerely” or “Best regards.”
In summary, the best structure for a resignation letter with reason includes an introduction, explanation of reasons for leaving, expression of gratitude and assistance, positive closing statement, and respectful sign-off. Remember to keep the tone professional and avoid any negative language. Your resignation letter is an opportunity to leave on a positive note and maintain good relationships with your colleagues in the future.
Resignation Letter Examples
Resignation Letter Example with Reason – Personal Reasons
Dear [Manager’s Name],
After much consideration, I regret to inform you that I will be resigning from my position at [Company’s Name].
Due to personal reasons, I have decided to take a break from my professional career and focus on my personal life for the time being. It has been a great experience working with such a talented team and I am grateful for the opportunities I have had at [Company’s Name].
I would like to express my sincerest gratitude to you and the rest of the management team for your support and guidance throughout my time here. Please let me know how I can assist with the transition process.
Thank you again for the amazing experience and I wish everyone at [Company’s Name] nothing but the best in the future.
Best regards,
[Your Name]
Resignation Letter Example with Reason – Better Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new opportunity and will be resigning from my position at [Company’s Name].
Although I have enjoyed my time at [Company’s Name], this new opportunity will allow for more growth and development in my career. I want to sincerely thank you and the rest of the team for the incredible support and opportunities during my time here.
Please let me know how I can assist with the transition process and I will do everything in my power to ensure that my departure creates as little disruption as possible.
Thank you again for everything and I wish everyone at [Company’s Name] continued success in the future.
Best regards,
[Your Name]
Resignation Letter Example with Reason – Relocation
Dear [Manager’s Name],
It is with regret that I am writing to inform you of my resignation from my position at [Company’s Name].
Due to unforeseen circumstances, my family and I will be relocating to a different city. This has been a difficult decision to make as I have truly enjoyed my time at [Company’s Name] and have learned so much from the team.
I am committed to ensuring a smooth transition process and am willing to assist in any way that I can during this time. I want to thank you and the rest of the team for being such great colleagues and for creating such a positive work environment.
I wish everyone at [Company’s Name] all the best in their future endeavors and hope that we can stay in touch.
Best regards,
[Your Name]
Resignation Letter Example with Reason – Hostile Work Environment
Dear [Manager’s Name],
It is with regret that I am writing to inform you of my resignation from my position at [Company’s Name].
Over the past few months, I have experienced a hostile work environment, which has negatively impacted my mental health and well-being. Despite my attempts to address these issues, the situation has not improved and I can no longer continue working in this environment.
It is my hope that you and the rest of the management team take steps to address these issues and create a safe and inclusive workplace for all employees.
Thank you for the opportunities that you have provided me during my time at [Company’s Name].
Best regards,
[Your Name]
Resignation Letter Example with Reason – Going Back to School
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company’s Name] due to my decision to go back to school.
After much consideration, I have decided to pursue a degree in [Field of study], which will require my full attention and dedication. I want to express my sincere gratitude for the opportunities that I have had at [Company’s Name] and appreciate your support throughout my time here.
I am committed to ensuring a smooth transition process and will do everything I can to assist in the transition of my responsibilities.
Thank you again for everything and I wish everyone at [Company’s Name] continued success in the future.
Best regards,
[Your Name]
Resignation Letter Example with Reason – Health Reasons
Dear [Manager’s Name],
It is with regret that I am writing to inform you of my resignation from my position at [Company’s Name].
Due to health reasons, I can no longer continue working in my current capacity. It has been an honor to work for such a reputable company and I will miss the camaraderie of the team.
I want to thank you and the rest of the management team for your support and understanding during this time. I am committed to ensuring a smooth transition process and will do everything I can to ensure that my departure creates as little disruption as possible.
Thank you again for the amazing experience and I wish everyone at [Company’s Name] nothing but the best in the future.
Best regards,
[Your Name]
Resignation Letter Example with Reason – Retirement
Dear [Manager’s Name],
I am writing to inform you of my decision to retire from my position at [Company’s Name]. It has been a great pleasure working with you and the rest of the team, and I am grateful for the opportunities and experiences that these years have brought me.
As much as I will miss the amazing camaraderie of my colleagues, as well as the work we do together, the time has now come for me to start the next chapter of my life and spend more quality time with my family.
Thank you for your support and guidance throughout my time at [Company’s Name]. I am proud to have been part of a company that values its employees by treating them with professionalism and dignity. Please let me know what I can do to assist with the transition process.
Thank you again for everything and I wish everyone at [company name] continued success in the future.
Best regards,
[Your Name]
Tips for Writing a Resignation Letter with Reason
If you have decided to resign from your job, it is crucial to submit a resignation letter to your employer. This letter should explicitly state your intention to leave the company and include the reasons behind your decision. Here are some tips on how to write a resignation letter with a reason.
- Be honest: When writing your resignation letter, ensure that you are truthful about your reasons for leaving the company. Provide a brief explanation of why you have decided to resign, but avoid being negative or critical of your employer or colleagues.
- Choose the right tone: The tone of your resignation letter should be professional and courteous. Avoid writing anything that might be interpreted as confrontational or aggressive. Be respectful, and commend your employer and colleagues for the experiences gained while working at the company.
- Provide notice: Ensure that your resignation letter provides your employer with a reasonable amount of notice, in accordance with your employment contract or company policy. This allows your employer enough time to make the necessary arrangements for your replacement.
- Express gratitude: Take the opportunity to express your appreciation for the time spent working at the company. Thank your employer for the opportunities and experiences gained while working there. This shows that you are leaving on good terms and can be considered for future opportunities within the company.
- Proofread: Ensure that your resignation letter is well-written, free of grammatical errors, and easy to read. Read through your letter before submitting it to your employer, and have someone else review it as well to ensure its clarity and accuracy.
In summary, resigning from a job is a significant decision, and it is essential to do so in a professional and courteous manner. Writing a resignation letter with a reason is an effective way to communicate your decision to your employer properly. Follow the tips mentioned above to write an effective resignation letter that leaves a positive impression and maintains relationships with your previous employer and colleagues.
Resignation Letter Example With Reason FAQs
What should I include in a resignation letter with a reason?
Your resignation letter should include your reason for leaving, date of resignation, your gratitude towards the company, and your willingness to help in the transition period.
What are some common reasons for resigning?
Some common reasons for resigning include a better job opportunity, relocation, dissatisfaction with management, personal reasons, or new career path.
Should I be honest about my reasons for leaving?
Yes, it is recommended to be honest about your reasons for leaving in your resignation letter, but it is also important to be professional and diplomatic in your approach.
How much notice should I give in my resignation letter with a reason?
You should give at least two weeks’ notice in your resignation letter, or as per your contract agreement. However, if possible, it is always better to give more notice to allow extra time for your employer to find a replacement.
Is it necessary to provide a reason for resignation?
No, it is not necessary to provide a reason for resignation in your letter, but it is considered professional and courteous to do so.
Can I ask for a recommendation in my resignation letter?
Yes, you can request for a recommendation in your resignation letter, but it is advised to ask this in person and not make it the focus of your letter.
What should I avoid mentioning in my resignation letter with a reason?
Avoid mentioning any negative or controversial information in your resignation letter as it can damage your professional reputation. Also, avoid blaming others, airing grievances, or criticizing the company.
Thanks for Stopping By!
Well, it looks like we’ve come to the end of our article on resignation letter examples with reasons. We hope that this guide has helped you better understand how to write a resignation letter and provided you with some useful templates and tips along the way. If you’re planning on leaving your job soon, remember to keep it professional and courteous. And, if you ever need a refresher, feel free to pop back in and read through our other helpful articles. Thanks for reading and we hope to see you again soon!