Resignation Letter for New Job: How to Resign Professionally and Smoothly

Considering a new job can be an exciting prospect, especially when it comes with better pay, career growth opportunities, and a more desirable work environment. However, before starting that new chapter in your professional journey, you’ll need to submit a resignation letter. Writing a resignation letter can be daunting, but it doesn’t have to be. There are plenty of examples available online that you can use as inspiration or even copy and edit as needed to fit your unique situation. Whether you’re leaving on good terms or not, it’s essential to write a professional and polite resignation letter as it reflects on your character and work ethic. In this article, we’ll explore everything you need to know about resignation letters for new jobs and provide tips and examples on how to write a resignation letter for your specific scenario. So, let’s jump in and make sure your resignation goes smoothly.

The Best Structure for a Resignation Letter When You Have Found a New Job

When you’ve finally found the job of your dreams, it’s time to say goodbye to your current employer, and it’s essential to do it in the right way. Writing a resignation letter can seem daunting, but when you use an appropriate structure, it won’t be as difficult as you think. Here, we’ll explore the best structure for a resignation letter when you have found a new job.

1. Address the letter correctly

Your resignation letter should contain the date of submission, your employer’s name, and their address. You can begin with something like, “Dear [Manager’s Name],” to show respect and formality. Remember that a resignation letter is a formal document, so you should remain professional throughout.

2. State your intention to resign

The purpose of your letter is to inform your current employer that you are resigning. In the first paragraph, mention the job title and position you are leaving, and the date you intend to leave. Remember to give adequate notice for resignation, such as two weeks’ notice, to allow sufficient time for the hiring process for a new employee.

3. Include a short reason

While it is not necessary to include a reason for leaving in your resignation letter, it is courteous to do so. A simple and vague sentence like, “I have decided to move on to new opportunities,” is enough. Keeping it simple is the key, and avoid going into too much detail.

4. Offer help for a smooth transition

During your resignation, you should show your appreciation to your employer and colleagues for their support and help during your tenure. In the third paragraph, you should offer to help with the transition to assist the new hire in the role. Be specific in the type of assistance that you can offer, such as training up the new person or creating documentation to help them become accustomed to the role.

5. Close with gratitude

End your resignation letter with a courteous closing that shows your appreciation and gratitude. A simple statement such as, “Thank you for giving me the opportunity to work with you,” is perfect. You can also include your contact information if you want your employer to be able to reach you after your departure.

In conclusion, writing a resignation letter can be a challenge, but the right structure can help you to create a professional resignation letter that will reflect well upon you in your future career. Always remember to remain professional throughout the letter, and to offer assistance to your employer to ensure a smooth transition in the handover to your replacement.

7 Sample Resignation Letters for New Job

Sample Resignation Letter Due to Relocation

Dear [Manager’s Name],

I would like to express my gratitude for the opportunity you have given me during my time at [company’s name]. I have learned a lot and am incredibly grateful for all the support and guidance I have received from you and the rest of the team.

Unfortunately, due to personal circumstances, I will be relocating to a new city and will no longer be able to continue my employment with [company’s name]. I have thoroughly enjoyed my time here and will miss working alongside such a fantastic team.

Please let me know if there is anything I can do to make my transition easier, and I assure you that I will do everything in my power to ensure a smooth handover of my current responsibilities.

Thank you again for the invaluable experience and support you have provided me with during my time at [company’s name].


[Your Name]

Sample Resignation Letter Due to a Better Opportunity

Dear [Manager’s Name],

It is with a heavy heart that I submit my resignation from [company’s name], effective [date]. This is not a decision that I have taken lightly, but I have been offered a once-in-a-lifetime opportunity that I simply cannot pass up.

I want to express my sincere gratitude for allowing me to be a part of such a fantastic team and for the incredible experiences I have had while working with all of you. I have grown both professionally and personally during my time here, and I cannot thank you enough for the guidance, support, and learning opportunities you have provided me with.

I will do everything in my power to make my transition as smooth as possible and to ensure that all my current responsibilities are handed over efficiently. Of course, I am available to assist in any way during this period.

Again, I cannot thank you enough for everything. It has been a true privilege to work with all of you.

Best regards,

[Your Name]

Sample Resignation Letter Due to Personal Reasons

Dear [Manager’s Name],

I regret to inform you that I have decided to resign from my position at [company’s name]. The reason for my resignation is due to personal reasons that require my immediate attention.

I take full responsibility for any inconvenience this may cause and will do everything possible to make sure that my resignation is as smooth and seamless as possible. Please let me know how I can assist with the transition process and how much notice you would like me to give.

I will always be grateful for the valuable skills and experience I have gained while working with [company’s name]. Thank you for the opportunity to be a part of such a talented team.


[Your Name]

Sample Resignation Letter Due to Health Concerns

Dear [Manager’s Name],

It is with regret that I am submitting my resignation from [company’s name], effective [date]. Due to recent health concerns, I am unable to fulfill my professional duties in the manner that they require at this time.

Please understand that this was not an easy decision for me to make, and I am incredibly appreciative of the opportunities [company’s name] has afforded me. I have had many fulfilling moments while working here and have genuinely enjoyed my time with the team.

Please let me know how I can assist with the transition process, and I am willing to support my replacement with any necessary training during this period.

Thank you for your understanding during this difficult time.


[Your Name]

Sample Resignation Letter Due to Family Responsibilities

Dear [Manager’s Name],

I regretfully submit my resignation from [company’s name] as my family’s responsibilities require me to take more time out of work than I am currently able to commit, and I cannot continue my duties, which would not be fair to the company.

I enjoyed working with everyone in the [company’s name], and I honestly believe that what I learned here will assist me in the next phase of my career. I will do everything that I can to support my replacement with a smooth transition. Please let me know how best I could offer my assistance.

I am thankful to you and the management team, and I appreciate the support that you have extended to me throughout my employment here.

Thank you for your kind understanding.


[Your Name]

Sample Resignation Letter Due to Pursuing Further Education

Dear [Manager’s Name],

I am grateful to have worked with you and the entire [company’s name] team. It is with mixed emotions that I am writing to inform you that I will be resigning from my position effective [date] as I will be pursuing further education.

I am happy to have been a productive member of such a dynamic and professional team; I am grateful I had the opportunity to work with some of the finest professionals in the industry. I wish the company continued success in its future endeavors.

My departure should not be a cause for alarm as I will do everything that I can to make the transition process seamless. If there is any way that I can be of assistance, please do not hesitate to let me know.

Thank you very much for your understanding and support.


[Your Name]

Sample Resignation Letter Due to Company Issues

Dear [Manager’s Name],

I am sorry to inform you that I decided to submit my resignation from my position with [company’s name]. My decision is in connection with my level of satisfaction with the company policies that have developed over the recent past years. Unfortunately, the changes do not align with the objectives, and it has become an insurmountable barrier to my professional growth and success.

I appreciate the experiences and great memories from working with my colleagues at [company’s name]. I regret that circumstances have led me to make this very final decision.

I am willing to do anything possible to ease the burden of my departure, and I will make sure to have all assignments that need to be handled completed before my leave. Please feel free to reach out should you require any further clarification on any of the activities I had been working on.

Thank you for the great professional opportunity that [company’s name] has provided me.


[Your Name]

Tips for Writing a Resignation Letter for a New Job

When you have accepted a new job offer and it’s time to leave your current employment, it’s important to write a professional resignation letter. Here are some related tips to keep in mind:

  • Be clear and concise: Start your letter by stating your intention to resign and include your last day of work. Keep your letter brief and to the point, avoiding any unnecessary details or personal opinions.
  • Express gratitude: Show appreciation for the opportunity your current company has given you. Thank your employer and colleagues for the experience and support they have provided during your time there.
  • Offer assistance: Be willing to help with the transition process. Offer to train your replacement or create a list of tasks that need to be completed before your departure.
  • Stay professional: Even if you have had a difficult time at your current job, keep your resignation letter professional and positive. Avoid any negative comments or criticism of your employer or colleagues.
  • Provide contact information: Include your new contact information in your letter so your employer can keep in touch if necessary.
  • Deliver your letter in person: Whenever possible, deliver your resignation letter in person to your supervisor. This shows respect and professionalism, and allows you to have a conversation about your departure and any next steps.
  • Prepare for a reaction: Anticipate how your supervisor or colleagues may react and be prepared to answer any questions or concerns they may have. Be respectful of their feelings and opinions.

Overall, resigning from a job can be a difficult and emotional process, but writing a professional resignation letter can make it easier. By following these tips, you can leave on good terms with your current employer and start your new job off on the right foot.

Resignation Letter For New Job FAQs

What is a resignation letter?

A resignation letter is a document that an employee sends to their employer to inform them of their decision to resign from their position.

Why should I write a resignation letter?

It is important to write a resignation letter to leave your current job on good terms, maintain a positive relationship with your employer, and to officially notify them of your intentions to resign.

What information should I include in my resignation letter?

Your resignation letter should include the date of your last day of work, a brief and polite explanation of your reason for leaving, and a sincere thank you to your employer and colleagues for the opportunities you had during your time with the company.

When should I submit my resignation letter?

You should submit your resignation letter as soon as possible after you have accepted a new job offer. Provide at least two weeks’ notice (unless your contract states otherwise) to give your employer enough time to find a replacement or make adjustments.

How should I deliver my resignation letter?

You can deliver your resignation letter by email or in-person. If you choose to do it in-person, we recommend also providing a physical copy in case of any disputes or miscommunications.

Can I mention my new job in my resignation letter?

Yes, you can mention your new job in your resignation letter if you feel comfortable sharing this information. However, it is not necessary to do so, and remember to remain professional and avoid any negative comments about your current employer or colleagues.

What should I do after submitting my resignation letter?

After submitting your resignation letter, continue to remain professional and complete your responsibilities until your last day at the company. You should also prepare to transition your work and responsibilities to your replacement or other colleagues as needed.

Time to Bid Adieu!

And there you have it, folks! Writing a resignation letter for a new job might seem daunting at first, but with the right guidance, it’s a cakewalk. We hope this article has given you all the tips and tricks you need to write a clear and concise resignation letter. Remember, leaving a job can be bittersweet, but it’s also the start of a new and exciting journey in your career! Thank you for reading, and we hope to see you back here soon for more helpful articles. Best of luck in your new role!