How to Write an Effective Resignation Letter for Next Job

Are you considering leaving your current job for something better? We all have that moment when we realize we deserve more than what we’re getting. But before you pack up your desk and leave, you need to write a resignation letter for your next job.

Don’t worry, it’s not as daunting a task as it sounds. In fact, you can find countless examples of resignation letters online that you can easily edit to fit your needs. And if you’re wondering what to say, just keep it simple and professional.

In this article, we’ll go over everything you need to know about writing a resignation letter for your next job. We’ll cover the basics, provide you with examples, and give you tips on how to leave on good terms with your current employer.

So, if you’re ready to say goodbye to your old job and hello to a brighter future, keep reading.

The Best Structure for Resignation Letter for Your Next Job

Resigning from your current job can be a daunting task, especially when you have landed a new position. Writing a resignation letter is one of the important steps to exit gracefully. Your resignation letter should be professional, concise, and should cover your reasons for resigning, your last day of work, your willingness to help with the handover, and your gratitude to your employer. Below are some tips on the best structure for a resignation letter for your next job:

1. Start with a Professional Salutation

Your resignation letter should start with a professional salutation. Address the letter to your manager or supervisor, and begin by stating that you are resigning from your current position. It’s important to remain professional, even if you don’t have the best working relationship with your manager. Keep your tone positive and avoid being negative or hostile.

2. Clearly State Your Reasons for Resigning

The next paragraph should clearly state your reasons for resigning. Be honest but diplomatic. If you are leaving for a better opportunity, state that you have accepted a new job offer or have been offered a new position which aligns with your career goals. Avoid mentioning any negative reasons for leaving such as conflict with your supervisor or dissatisfaction with the company.

3. Mention Your Last Day of Work

One of the crucial pieces of information to include in your resignation letter is your last day of work. This will give your employer enough time to make arrangements for your replacement. Generally, it’s advisable to give a two-week notice period before your scheduled last day of work. If you have signed a contract with your employer, check if there are any specific terms on notice period to follow

4. Offer to Assist with the Handover Process

Offering to assist with the handover process can help ensure a good relationship with your former employer and colleagues. You can do this by outlining what tasks you could help with before your last day and providing contact details if you are open to questions after you leave. This will show your employer that you are willing to help ensure a smooth transition for your successor.

5. Show Your Gratitude to Your Employer

Showing gratitude to your employer is one way to end your resignation letter. You can do this by thanking your manager or supervisor for the opportunities you had while working at the company and the experience you gained. Highlight some of the key achievements or milestones in your job. If there are any specific colleagues who have supported you, you can show gratitude towards them too.

Writing a resignation letter can be a daunting task, but it’s essential to do so professionally to protect your employment reputation. By following the tips above, you should be able to create a letter that is professional, concise, and to the point.

7 Samples of Resignation Letter For Next Job

Sample 1: Pursuing Higher Studies


I am writing this letter to express my intent to resign from my current position as Executive Assistant at ABC Group. After careful consideration and much thought, I have decided to pursue a higher education degree which aligns with my passion in Environmental Science.

I am grateful for the valuable experience I gained working with a team of professionals at ABC Group for the past two years. With the knowledge and skills I gained, it’s now time for me to take the next step in my personal and professional growth. I am excited about the opportunities that await me.

I assure you of my commitment to ensuring a smooth transition process in the next two weeks. Thank you for the support and guidance throughout my tenure at ABC Group.

Thank you for your understanding.

Best regards,

Jane Doe

Sample 2: Relocation

Dear Sir/Madam,

It is with a heavy heart that I submit my resignation as a Marketing Manager at XYZ Group due to my upcoming relocation to another state.

The past three years at XYZ Group have been an incredible journey where I have gained priceless experience and teamwork skills that I will carry forward in my career.

It was a tough decision, but my family’s need for me to relocate is essential, and I am excited about the new opportunities that lay ahead. I will assist with the transition process and ensure that all my duties are complete until the day I leave.

I would like to take this opportunity to thank the management and my colleagues for their support and understanding during my time in the company.

Best regards,

John Connor

Sample 3: Unsupportive Company Culture


Effective immediately, I am resigning as Sales Manager at LMN Corporation due to an unsupportive company culture that does not align with my values.

Over the past year and a half, I have seen numerous occasions where upper management has shown little care for the employees’ wellbeing and development. The toxic work environment has made it challenging to work in and bring in any revenue.

While it is regrettable to leave my team and promising customers, I must make a stand and step aside from LMN Corporation. The company has taught me significant lessons, and I will carry them as I move to better work conditions.

I would like to thank those who made my time at LMN Corporation worthwhile.

Best regards,

Jane Smith

Sample 4: Health Concerns

Dear Manager,

I am writing to inform you that I have decided to resign from my position as Receptionist at PQR Technologies due to health concerns.

As you may know, I have been on sick leave for the past two months due to a health issue. The doctors have recommended that I take an extended break from work to recover. The company’s support during my time of illness has been outstanding and indispensable to me.

Unfortunately, my health condition needs me to focus on my recovery, which would be challenging to manage while also working. I hope you will understand my decision to resign.

It has been a valuable experience working at PQR Technologies, and I look forward to maintaining the relationships I’ve built over the years.

Thank you for your understanding and support during this difficult time.

Warmest regards,

John Doe

Sample 5: Salary and Benefits

Dear HR Manager,

Please accept this letter as notice of my resignation as Accounting Manager at AB Inc. effective two weeks from today.

As much as I love my job, the inadequate salary and benefits have been a significant concern for me in the long run. After several attempts to address the issue with no resolution, it’s regrettable to say that leaving is the only feasible solution.

I appreciate all the opportunities that AB Inc. has provided me, and I value the support and guidance I have received over the years. I wish the company growth and success in the future.

Thank you for understanding my position.


Jane Wu

Sample 6: Personal Growth

Dear Hiring Manager,

I am writing to express my resignation as Senior Software Engineer at MNO Software Solutions to pursue personal growth opportunities that align with my career goals.

Working at MNO Software Solutions has been a phenomenal experience. I have been able to work on innovative projects and have learned from the talent pool that MNO Software Solutions houses.

However, after much consideration, I feel it’s time to take the next step in my personal and professional growth by seeking new challenges and opportunities outside the company. It was not an easy decision to make, and I will miss the people I’ve worked with and the projects I’ve been a part of.

Thank you for being understanding and supportive throughout my tenure. I aim to ensure that there is a seamless and efficient transition process in the remaining three weeks.


John Lee

Sample 7: Retirement

Dear Human Resource Manager,

Please accept this letter as a formal notification of my intent to retire as a Director at DEF Corporation effective three months from today’s date.

After a rewarding career of thirty-two years with DEF Corporation, it’s now time for me to step aside and embrace the next phase of my life. It has been a privilege to work with a diverse and talented team of professionals during the company’s peaks and lows.

I am confident that the team would continue to shine and deliver exceptional value to DEF Corporation. Let me reiterate that it has been an honor serving the company.

With sincere thanks,

John Watson

Tips for Writing a Resignation Letter for Your Next Job

Leaving a job can be a tough decision, but it can be even more challenging if you have not resigned the right way. There are some relevant tips that you can keep in mind while writing a resignation letter for your subsequent job.

Be Honest and Candid

One of the most crucial tips that you can follow while writing a resignation letter for your subsequent job is to be honest and candid. Even if you are leaving your current job for better career prospects, it is important to acknowledge the learnings and experiences from your current job. Furthermore, if there was any problematic situation during your tenure, it is important to address it in a respectful and mature manner, so that there are no misunderstandings in the future.

Thank Your Employer

An essential tip for writing a resignation letter for your next job is to express gratitude to your employer. Thank them for the opportunities, experiences, and skills that you gained while you were working there. Appreciating the efforts and support of your employer and colleagues while reminiscing the good times you had can leave a positive impact on both parties and helps maintain a healthy professional relationship.

Provide Ample Time for Transition

Another relevant tip that you need to keep in mind while writing a resignation letter is to provide enough time for a smooth transition. As a professional, it is important to ensure that your team should not have to suffer from your departure. Therefore, it is essential to provide your employer with sufficient notice period so that they can look for your replacement and train them. This will ensure that you are leaving your job on a positive note, without causing any unnecessary inconvenience or harm to your employer or colleagues.

Keep It Simple and Professional

Lastly, while writing a resignation letter for your subsequent job, ensure that it is simple and professional. Avoid being too emotional, negative and personal in your resignation letter. Keep it concise and professional and communicate the reasons for your leaving without any ambiguity or complexity, while conveying your appreciation and dependency towards your team and employer. This ensures that you are leaving a lasting impression and maintaining your professional reputation.

In conclusion, writing a resignation letter can be quite challenging, but following these tips can certainly ease the process, make it more responsible, and create a positive impact on your professional relationships.

Resignation Letter for Next Job FAQs

What is a resignation letter for next job?

A resignation letter for next job is a letter written by an employee to inform their current employer that they are leaving their current job for another job opportunity.

What should be included in a resignation letter for next job?

A resignation letter for next job should include the date of resignation, the reason for leaving, a thank-you note to the employer, and the employee’s contact information.

Do I have to give a notice period when resigning for a next job?

Yes, employees are expected to give a notice period before leaving their current job for the next job. The notice period can be between two weeks to a month depending on company policy.

What if my employer doesn’t accept my resignation letter for next job?

Employers must accept employees’ resignation letters unless there is a breach of contract or legal dispute. If the employer does not accept the resignation, employees can consult their HR department or speak with a legal representative.

Can I use a resignation letter for next job as a way to negotiate a better offer?

No, a resignation letter for next job should not be used as a negotiation tool for a better offer. Employees should only resign when they have a valid job offer from their next employer.

What should I do if my employer wants to counteroffer the new job offer?

If the current employer offers to match or exceed the new job offer, employees should be careful to consider the potential consequences. It is important for employees to evaluate their career goals and if the new job aligns with those goals.

Is it necessary to explain the reason for leaving in the resignation letter for the next job?

No, it is not necessary to explain the reason for leaving in the resignation letter for the next job. However, employees may choose to do so to maintain a positive relationship with their current employer.

What should I do after submitting my resignation letter for next job?

After submitting a resignation letter for the next job, employees should prepare to hand over any outstanding work and duties. They should also arrange for an exit interview, if necessary, and keep in touch with colleagues and supervisors for networking purposes.

Say goodbye to your boss with grace

So, now that you know the basics of a resignation letter, you’re one step closer to your dream job. Always remember to leave your current position with respect and kindness, as it will not only help your career but also leave a memorable impression on your soon-to-be ex-colleagues. Don’t forget to thank your boss for the opportunities you’ve had, and let them know how much your experience has meant to you. Lastly, I hope this article has helped you write the perfect resignation letter for your next job. Thanks for reading, and I hope to see you again soon!