If you’re planning to leave your job, then you need to make sure that you do it the right way. One of the most important things you need to do is to write a resignation letter. And not just any letter, but one that needs to be signed.
Why?
Well, signing your resignation letter is a professional touch that shows you understand the gravity of your decision. It’s a sign of respect for your employer and their time, and will also ensure that there is no confusion about the details of your departure.
But where do you start if you’ve never written a resignation letter before?
Don’t worry, you’re not alone. The good news is that there are plenty of examples available that you can use as a guide. From simple and straightforward to more detailed and personalized, the options are endless.
You can find examples online or ask a colleague who has written one before to share theirs. Once you’ve found one that resonates with you, simply edit it to fit your unique circumstances.
It might sound like a simple task, but taking the time to write a well-crafted resignation letter can go a long way towards maintaining positive relationships and preserving your professional reputation.
So, make sure that your resignation letter is signed and ready to go before you leave your job. It’s a small but important step towards a successful and respectful departure.
The Best Structure for a Resignation Letter that Needs to be Signed
If you have decided to leave your current job, it is important to write a professional resignation letter. This letter will serve as a notice to your employer of your intention to leave the company. In some cases, it may be necessary for the resignation letter to be signed. Below is the best structure to follow when writing a resignation letter that needs to be signed.
Start with a Clear Statement of Intent
The first paragraph of your resignation letter should be a clear statement of your intent to resign. You should use this paragraph to state the date of your last day of work and any other relevant details. Keep in mind that you should always be respectful and professional in your tone.
Provide a Reason for Your Resignation
In the second paragraph of your resignation letter, you should provide a brief explanation for your resignation. This could include reasons such as a new job opportunity, a desire to spend more time with family, or any other personal reason. Make sure that you keep your explanation brief and professional.
Show Appreciation for Your Time with the Company
In the third paragraph of your resignation letter, it is a good idea to express your appreciation for the time you spent with the company. You should highlight any positive experiences you had, and acknowledge the support you received from your colleagues and managers. This will help you leave on a positive note and maintain a good relationship with your former employer.
Provide Contact Information
The final paragraph of your resignation letter should provide your contact information. This should include your phone number, email address, and any other relevant information. You should also let your employer know that you are willing to help with the transition process and answer any questions they may have.
Sign the Resignation Letter
If your resignation letter needs to be signed, make sure that you sign it in ink. You should also print your full name underneath the signature. This will provide a formal record of your resignation.
Writing a resignation letter can be a difficult task, but following this structure will help ensure that you are professional, respectful, and leave on a positive note. Remember to always be courteous and thank your employer for the opportunities they provided you during your time with the company.
7 Sample Resignation Letters
Resignation Letter due to Personal Reasons
Dear
Please accept this letter as my formal resignation from my position as
I want to take this opportunity to thank you and the entire team for the support, guidance and mentorship you have offered me during my time here. I am grateful for the memories, experiences and knowledge I have gained while working here.
I understand that my resignation may create some inconvenience, but I will do everything I can to ensure a smooth transition and hand over all my current responsibilities to my replacement before my last day.
Once again, thank you for all the opportunities and support offered to me during my tenure here at
Sincerely,
Resignation Letter due to Health Reasons
Dear
It is with deep regret that I submit my resignation from the position of
Unfortunately, I must resign from my position due to unexpected health issues that require me to focus on my personal health and wellbeing. My treatment will be a priority and will be receiving medical attention soon.
I would like to ensure that my resignation causes minimal disruption throughout the transition process. Over the next few weeks, I will do everything I can to make the handover process as smooth as possible. Please do not hesitate to contact me if you require any assistance, even after my last day.
Thank you again for the support that you and the entire team have shown me. I wish that things were different, but I must put my health first. I wish the company and all its employees all the success in the future.
Sincerely,
Resignation Letter due to a New Job Offer
Dear
I am writing to inform you of my resignation from the position of
Please know that this decision was not an easy one, and I appreciate everything that I have learned in my current position. It has been a pleasure working with you and everyone else on the team, and I am grateful for all the opportunities that have been given to me.
I understand this may come as a surprise to you and that my resignation may cause some temporary inconvenience. I am committed to doing everything I can to make the transition as smooth as possible. As always, let me know if there is anything I can do to assist in the handover process.
Thank you once again for your guidance, support, and cooperation during my time at
Sincerely,
Resignation Letter due to Relocation
Dear
Please accept this letter as my formal resignation from my position as
I value and appreciate the time I have spent at
I will put forth all my efforts to wrap up my projects before my last day and prepare comprehensive handover notes so that my replacement can plug in with as minimal disruption as possible. Please do not hesitate to reach out if you have any other questions.
Thank you once again for everything. I am confident that
Sincerely,
Resignation Letter due to Career Growth
Dear
Please accept this letter as my formal resignation from the position of
I appreciate the opportunities, support, and consideration given to me during my time here. I am grateful for the learning experiences provided and proud to have been part of such an excellent team.
I understand that my departure may come as a setback to the team, but I am committed to ensuring the smoothest possible transition by being available to share knowledge and make the necessary handovers.
Thank you once again for your trust in me and the opportunities that I received during my tenure here. I am confident that this decision is in my best interest for my professional development and growth.
Sincerely,
Resignation Letter due to a Better Opportunity
Dear
I am writing to inform you of my resignation from my position of
I have truly appreciated the experiences, training and mentorship opportunities that
Thank you very much for your support, generosity, and guidance throughout my time here. You have been an invaluable mentor to me, and I value the time I’ve spent with the team.
I will continue to have a high regard for the company and its great vision, and I look forward to maintaining contact with you in the future.
Sincerely,
Resignation Letter due to Personal Mistakes
Dear
I am writing to formally resign as
I take full responsibility for the issues that have recently arisen and would like to apologize. I understand that my resignation will cause some temporary disruption but assure you that I will assist in the transition process.
I want to thank you for the opportunities provided to me during my time here and the guidance I have received from the company and my team members. I appreciate your understanding of my decision and hope to maintain contact, in case you need any future help.
Once again, I apologize for any inconvenience this may cause and express my gratitude for my time at
Sincerely,
Tips for Signing Your Resignation Letter
Resigning from your job can be a challenging and emotional process. However, it is important to ensure that you sign your resignation letter to make it official and avoid any confusion. Here are some tips to help you sign your resignation letter:
- Be sure to sign your name legibly and clearly. Your signature should be easy to read, so make sure to take your time and sign slowly.
- If you are unsure how to sign your name, practice a few times on a piece of paper to find what looks best.
- Use a black or blue pen to sign your resignation letter, as these colors are the most professional-looking and will show up clearly.
- Do not sign your resignation letter until you have read it over carefully and are sure that it accurately reflects your intent to resign and any other necessary information.
- Make sure to date your signature on your resignation letter, as this will provide clarity to your employer about the timing of your resignation.
Remember that your resignation letter is an official document, and your signature is an important aspect of this document. By following these tips, you can ensure that your resignation letter is signed correctly and professionally.
Resignation Letter Need To Be Signed FAQs
What is a resignation letter?
A resignation letter is a formal document used to inform an employer that an employee is leaving the organization. It generally includes basic information like the employee’s name and position, the date of the resignation, and a brief reason for the resignation.
Why do I need to sign my resignation letter?
By signing your resignation letter, you are acknowledging that you have voluntarily chosen to leave your position and that you agree with the terms of your departure. It’s important to sign your resignation letter to provide a formal record of your departure from the company.
Do I need to sign a hard copy of my resignation letter?
It’s always a good idea to sign a hard copy of your resignation letter to ensure that there is a written record of your resignation. However, many companies accept electronic signatures. If you’re unsure, it’s best to check with your employer to see what their policy is regarding electronic signatures.
Can I email my signed resignation letter?
Many companies accept resignation letters via email. However, it’s important to confirm with your employer whether or not they require a hard copy of the resignation letter with your signature.
Can I revoke my resignation after I’ve signed the letter?
It depends on the policies of your employer and the laws of your state or province. In many cases, once you’ve signed your resignation letter, it’s difficult to revoke your resignation. It’s best to speak with your employer and HR representative to discuss your options.
Should I provide a written reason for my resignation?
It’s not always necessary to provide a written reason for your resignation, but it can be helpful for your employer to understand your reasons for leaving. However, it’s important to keep your resignation letter professional and avoid any negative or disparaging comments about your employer or coworkers.
Can I include a resignation date in my resignation letter?
Yes, it’s important to include a clear resignation date in your letter to help your employer plan for your departure. Typically, two weeks’ notice is the standard amount of time to give when resigning, but it may vary depending on your employment contract or company policy.
What should I do if I’m unsure about how to write a resignation letter?
If you’re unsure about how to write a resignation letter, there are many resources available online. You can search for templates or examples of resignation letters to help guide you. It’s also a good idea to speak with your HR representative or supervisor for guidance on how to write a professional resignation letter.
Parting Thoughts
So, there you have it – the important things to keep in mind when you’re drafting your resignation letter: don’t forget to sign it! While this may be an easy mistake to make, it could potentially cause problems for you down the line. Taking the time to make sure everything is in order will help ensure that you have a smooth exit from your current job and set you up for future success. Thanks for reading and don’t forget to check back soon for more helpful tips!