Are you ready to move on to new opportunities, but want to do so on good terms with your current employer? Look no further than a resignation letter on good terms. With the right words and tone, you can leave your job in a professional manner while maintaining positive relationships with your colleagues and superiors.
But don’t worry if you’re unsure of where to begin. There are plenty of examples of resignation letters on good terms available online, which you can use as a starting point and edit as needed to fit your situation. Whether you’re leaving for a better opportunity, pursuing a different career path, or simply need a change, a well-crafted resignation letter can make all the difference in maintaining your professional reputation.
So why not take a few moments to write a thoughtful resignation letter on good terms? You never know when your paths may cross with your former employer or colleagues, so it’s best to leave on a positive note.
The Best Structure for Resignation Letter on Good Terms
Resigning from a job can be a stressful and sometimes emotional experience. However, it’s important to leave your current job on good terms with your current employer and colleagues. Writing a resignation letter is a formal way to communicate your intention to leave and shows respect for your employer. Here’s the best structure for a resignation letter written on good terms:
1. Begin with a Professional Salutation
Start your resignation letter with a formal salutation. Address your letter directly to your supervisor or the person responsible for accepting your resignation. Use the appropriate title, i.e., “Dear Mr./Ms. [Last Name]”.
2. Express Gratitude
Express your appreciation for the opportunities and experiences you had while working for the company. Mention specific things that you learned and accomplished during your employment. Letting your employer know that you valued your experience working for the company helps to maintain a positive relationship.
3. State Your Reason for Leaving
It’s important to be honest and direct in your resignation letter. Clearly state the reason you’re leaving and avoid being negative or critical. Be brief and leave out any unnecessary details.
4. Offer to Assist In Transition
Offer to help make the transition process smoother for your employer and colleagues. Provide contact details and make yourself available to answer any questions and tie up loose ends before leaving.
5. End on a Positive Note
End your resignation letter on a positive note. Offer well wishes for the company and express your intention to stay in touch with your colleagues. Let your employer know that you’re grateful for any support they’ve offered you along the way.
6. Sign Off Respectfully
End your letter with a professional closing such as “Sincerely” or “Best Regards”. Sign your name below your closing and include your contact information.
In conclusion, following the above structure for a resignation letter on good terms will help ensure a smooth transition and maintain a positive relationship with your current employer. Remember to be professional, honest, and concise, and express gratitude for your time and experience at the company.
Resignation Letter on Good Terms
Sample 1: Resignation Letter Due to Relocation
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [company name], effective [date]. The reason for my resignation is due to my relocation to another state to be closer to my family.
I would like to take this opportunity to express my appreciation for all the opportunities and support I have received from you and the entire team during my tenure at [company name]. I have learned a lot and had the privilege of working alongside such a talented and dedicated group of individuals.
I would like to ensure a smooth transition of my responsibilities to my successor. Therefore, I will do everything possible to complete all outstanding projects, and I will be available to assist with the handover process before my last day.
Once again, thank you for the remarkable opportunities and professional development I have received while working for [company name].
Best regards,
[Your Name]
Sample 2: Resignation Letter Due to Health Issues
Dear [Manager’s Name],
It is with a heavy heart that I write to inform you that I have decided to resign from my position at [company name]. My decision is based on my doctor’s recommendation as I am facing some health issues, and I need to take some time to focus on my recovery and well-being.
I would like to take this opportunity to thank you and the entire team for providing me with a professional and friendly work environment, which has been instrumental in my growth and development. I have learned so much from working with you and the team, and I will always cherish the experience.
I understand that my resignation may cause inconvenience to the team and the company. Therefore, I assure you that I am committed to ensuring a smooth and streamlined transition. I will complete all outstanding projects, and I will be available to assist with the handover process before my last day.
Thank you for understanding and for providing me with such a great work experience.
Sincerely,
[Your Name]
Sample 3: Resignation Letter Due to Pursuing Further Studies
Dear [Manager’s Name],
I am writing this letter to resign from my position at [company name], effective [date]. The reason for my resignation is that I have been accepted to pursue a further study course overseas.
I would like to thank you and the entire team for the opportunities I received and the support provided throughout my tenure at [company name]. It has been an enriching experience, and I have learned a lot from the team.
Although I’ll be leaving the company, I am committed to ensuring a smooth and seamless transition of my responsibilities by completing all outstanding projects before my final day. Additionally, I am available to assist with the handover process to ensure a successful transition.
Thank you once again for the valuable opportunities and support throughout my time here. I hope we can stay in touch, and I wish the team and the company continued success.
Sincerely,
[Your Name]
Sample 4: Resignation Letter Due to Career Growth Opportunities
Dear [Manager’s Name],
I am writing to let you know that I have decided to resign from my position at [company name], effective [date]. I have taken this difficult decision as I have been offered a position that provides me with career growth opportunities, which I cannot turn down.
I have thoroughly enjoyed my time at [company name] and I consider myself blessed to have had the opportunity to work with such talented, collaborative, and supportive colleagues.
Although it is tough to leave the company, I am committed to providing a seamless transition by completing all outstanding projects and assisting in the handover process. Please let me know how I can offer support during this time.
Thank you for the support, friendships, and opportunities I’ve had at [company name], making it a significant part of my career journey.
Sincerely,
[Your Name]
Sample 5: Resignation Letter Due to Changes in Personal Circumstances
Dear [Manager’s Name],
It is with a heavy heart that I write this letter to tender my resignation from my position as [job title] at [company name]. My decision is based on the unforeseen changes in my personal life, which are beyond my control, making it impossible for me to continue with my current role.
I am grateful for the opportunities, experiences shared, and the teamwork among my colleagues, which have been instrumental in my growth and development at [company name]. I will always look back on my time here with fondness.
To ensure a smooth transition, I will work closely with you, my colleagues, and my replacement to complete all outstanding tasks and projects. I am open and willing to assist in any capacity required before my last day.
Thank you once again for providing me with a positive work environment, learning experiences, and opportunities for growth during my time here.
Sincerely,
[Your Name]
Sample 6: Resignation Letter Due to Retirement
Dear [Manager’s Name],
With utmost respect, this letter serves as my formal resignation as [job title] at [company name], effective [date], as I have decided to retire from my career and pursue other interests.
It has been a privilege to work with such an excellent company, and I am grateful for the countless opportunities, professional development, and experiences I’ve had at [company name]. I’ve learned so much and worked alongside some incredibly talented and supportive individuals.
I will do everything possible to ensure that this transition is seamless and complete any outstanding projects during this time. Additionally, I will be available to assist in the handover and transition process before my last day.
Thank you once again for your guidance, mentorship, and support throughout the years at [company name]. It has been an honor to work for your team.
Kind Regards,
[Your Name]
Sample 7: Resignation Letter Due to Professional Limitations
Dear [Manager’s Name],
It is with mixed feelings that I write to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. As much as it has been a pleasure to work here, there are personal and professional limitations beyond my control, preventing me from continuing in my current role.
During my time at [company name], I am grateful for the opportunities, support, mentorship, and the teamwork displayed among colleagues. The professional development and experience gained will always remain with me.
To ensure a smooth transition, I am committed to completing all outstanding obligations, participating in the handover process and offering assistance in any capacity required before my last day.
Thank you for creating a conducive work environment that allowed me to develop, hone my skills, and interact with supportive colleagues. I wish the company continued growth, success, and progress.
Sincerely,
[Your Name]
Tips for Resignation Letter On Good Terms
Resigning from a job can be a tricky process, especially if you want to leave on good terms. Writing a resignation letter is an important step in quitting your job with grace and professionalism. Below are some tips to help you write a resignation letter on good terms:
- Be professional – Start by addressing your letter to your supervisor or HR manager, and use a professional tone throughout.
- Express gratitude – Open your letter by thanking your employer for the opportunities and experiences you gained while working there.
- Give a reason – You don’t have to provide a detailed explanation for why you’re leaving, but it’s polite to give a basic reason, such as moving out of town or pursuing a new career opportunity.
- Provide notice – Make sure to give notice of your departure, preferably at least two weeks, to give your employer ample time to find a replacement or make other arrangements.
- Offer to help – If possible, offer to assist with the transition process or with training your replacement.
- Stay positive – Avoid criticizing your employer or coworkers in your resignation letter. Keep the tone positive and professional.
- End on a good note – Close your letter by thanking your employer again and expressing your appreciation for the opportunity to work with them.
By following these tips, you can write a resignation letter that leaves a positive impression and helps you maintain good relationships with your soon-to-be former employer and colleagues. Remember, while it may be tempting to burn bridges, it’s always better to leave on good terms.
Resignation Letter On Good Terms FAQs
How do I start my resignation letter?
Start by addressing your manager and expressing gratitude for the opportunities you have had during your time with the company. Clearly state your intention to resign and provide a specific date for your last day of work.
What should I include in my resignation letter?
Your resignation letter should include a clear statement of your intention to resign, the date of your final day of work, and a brief explanation of your reason for leaving. You can also include thanks for the opportunities you have had while working for the company and offer to assist with the transition process.
Do I have to give a reason for my resignation?
No, it is not essential to provide a reason for your resignation. However, it is often helpful to provide insight into why you are leaving, as it can help your employer to improve the workplace and retain other employees in the future.
How much notice should I give?
The amount of notice you provide should depend on your contract, but typically, it’s best to give at least two weeks’ notice. This will give your employer time to find a suitable replacement and ensure a smooth transition for colleagues and clients.
How should I resign if I work remotely?
You should still submit a formal resignation letter, just as if you were working in the office. You can do this via email or through your employer’s HR portal to ensure that all relevant parties receive the notification.
Is it necessary to have a face-to-face meeting with my manager to resign?
It is always recommended to inform your manager of your intention to resign in person or by phone. This shows respect for your employer and allows for a more personal conversation. However, if this is not possible, a well-crafted resignation letter can suffice.
Should I mention any issues or concerns I have in my resignation letter?
No, a resignation letter is not an appropriate platform for airing any grievances. It is best to express gratitude and keep the tone positive in order to leave on good terms and maintain professional relationships.
What should I do after sending my resignation letter?
After sending your resignation letter, follow up with your manager to ensure that they have received it. Offer to assist with the transition process and work with your manager to create a plan for wrapping up any outstanding projects. Stay professional and positive throughout the process to ensure a smooth exit and good standing with your employer.
Goodbye, But Not Forever
Well, that’s a wrap! We hope this article has shed some light on how to write a resignation letter on good terms. Remember, leaving a job does not have to be a negative experience. By maintaining a positive attitude and expressing gratitude, you can make a lasting impression on your employer and colleagues. Thanks for reading, and we hope you come back soon for more helpful tips and tricks!