Are you planning to leave your current job? One critical step you need to take is writing a resignation letter send to who it may concern. However, if you’re unsure of how to address your resignation letter, don’t worry. You’re not alone! Many people struggle with writing their resignation letters and finding the appropriate recipient.
But, fear not! You can find examples of resignation letters online and customize as needed to fit your situation. Plus, in this article, we’ve got you covered with everything you need to know about writing the perfect resignation letter to the appropriate party.
Whether you’re resigning due to a new job offer or pursuing other interests, it’s essential to follow proper resignation etiquette to leave your current employer on good terms. After all, you never know where your career may take you in the future!
So, let’s dive into the details of writing a resignation letter send to who it may concern, and ensure you depart your current position with a professional and cordial exit.
The Best Structure for a Resignation Letter Sent to Your Employer
So, you’ve made the difficult decision to leave your current job and it’s time to formally resign. A resignation letter is not only a formality but also a way to leave a positive impression on your employer. Writing a well-structured resignation letter can make a world of difference and help you leave on good terms. Here’s what you should include in your resignation letter.
Opening Paragraph: Start your resignation letter by stating your intention to resign and the date of your last day of work. It’s a good idea to mention the reason for your resignation briefly, i.e. to pursue new opportunities, personal reasons or to relocate. Keep this paragraph short and simple.
Middle Paragraph: Use this paragraph to express your gratitude to the employer. Your current job may have taught you several essential skills or helped sharpen your existing ones, so mention the things you’re appreciative of. If you would like to share any specific achievements, mention them here.
Next Paragraph: This paragraph is not mandatory, but if applicable, you can provide suggestions or recommendations for potential candidates to replace you or help smooth your transition out of the company.
Closing Paragraph: In your closing paragraph, you should reiterate your appreciation for the company and the time you have spent there. Offer to assist with the handover of your duties to make the transition smoother. You could also provide your contact details and let them know that they can reach out to you for anything in the future.
Closing: Sign off your letter formally, using your full name and print your letter. It’s also recommended to send your letter via email while ensuring that you keep a printed copy for your records.
In conclusion, having a well-written resignation letter helps maintain professional relationships and creates a positive impression of you and your dedication towards your job. Remember to keep the tone of your letter professional, maintain a positive attitude, and offer your support even after your resignation.
7 Samples of Resignation Letter for Different Reasons
Sample 1: Resignation Letter Due to Personal Reasons
Dear [Employer’s Name],
It is with a heavy heart that I submit my resignation from my position as [Your Position] in [Company Name.] Due to some unforeseen personal matters, I have to take some extended time off from work for health reasons. My family and I have decided that it is best for me to step down from my role in the company so that I can focus on my recovery.
It has been an incredible journey working with such an amazing team. I appreciate all the guidance and opportunities that you have given me throughout my time with the company. Your support has been invaluable, and I will forever cherish the experiences that I had here.
Please let me know if there is anything I can do to assist in the transition. I will ensure that I complete all my current tasks and create a comprehensive handover document before my departure. Thank you again for everything.
Sincerely,
[Your Name]
Sample 2: Resignation Letter Due to Better Offer
Dear [Employer’s Name],
Effective from [Resignation Date], I would like to resign from my current position as [Job Title] in [Company Name]. I have recently received a better offer from another company that provides me with a fantastic opportunity. While this was an incredibly difficult decision to make, I know that this is the right choice for me to progress in my career.
It has been such a pleasure working with everyone here. I have gained invaluable experience and made many friends along the way. From the bottom of my heart, I am grateful for all the knowledge and support that I have received during my time with the company.
During my notice period, I will make the transition as smooth as possible. I will ensure that I complete all my tasks and provide a comprehensive handover document before my departure. If there is anything else I can do to assist in the transition, please let me know.
Thank you again for everything. I wish you and everyone in the company the very best and look forward to staying in touch.
Sincerely,
[Your Name]
Sample 3: Resignation Letter Due to Relocation
Dear [Employer’s Name],
I regret to inform you that I am resigning from my position as [Job Title] in [Company Name] effective from [Resignation Date]. I am relocating to another state with my family to pursue an exciting new opportunity. I regret any inconvenience this may cause to the team and wish the best for the company.
I would like to express my sincerest gratitude for the support and opportunity you have given me during my time with the company. Working with you and the team has been an absolute pleasure, and I have learned so much throughout this journey.
I will make sure that I complete all the necessary tasks and provide a comprehensive handover document before my departure. Please let me know if there is anything else that I can do to facilitate the transition process.
Thank you again for everything. I am confident that the team will continue to grow and achieve remarkable accomplishments in the future.
Sincerely,
[Your Name]
Sample 4: Resignation Letter Due to Career Change
Dear [Employer’s Name],
I wanted to take the chance to let you know that I am resigning from my position as [Job Title] in [Company Name] effective from [Resignation Date]. After careful consideration, I have decided to make a career change and pursue a different field that aligns more with my passion and interests.
It has been an honor to be part of such an ambitious and dedicated team. I am grateful for all the learning opportunities provided, and I will never forget the valuable lessons I learned while working with you.
During my notice period, I will work closely with my team to wrap up any ongoing projects and transition responsibilities to my colleagues. Please let me know if you need my assistance with any other tasks before my departure.
Thank you again for everything. I will always remember my time thoroughly working with the company and share great memories with all my colleagues.
Sincerely,
[Your Name]
Sample 5: Resignation Letter Due to Unfair Treatment
Dear [Employer’s Name],
I submit my resignation as [Job Title] in [Company Name] effective from [Resignation Date]. The reasons for resigning are due to the unprofessional attitude and unfair treatment received over the past few months. After several attempts to resolve the issue internally and the lack of action taken, I have to make a difficult decision to resign from the company.
I would like to take this opportunity to thank my colleagues for their continued support during my time in the company. Having the chance to work with such a remarkable group of professionals was an honor that I will keep cherish.
During my notice period, I am more than happy to complete all my remaining tasks to the best of my ability and ensure that the transition is smooth. I will submit all my handover documents and assist in the handover process to ensure that the company’s operations are not impacted.
Thank you again for everything, and I wish you and the company all the best.
Sincerely,
[Your Name]
Sample 6: Resignation Letter Due to Health Reasons
Dear [Employer’s Name],
It is with a heavy heart that I submit my resignation from my position as [Job Title] in [Company Name], effective from [Resignation Date]. Due to some unforeseen health issues, I have to take some extended time off from work. After consulting with my medical team, they have advised me to step down from my role and focus on my recovery fully.
Throughout my time with the company, I learned many things that helped me grow in my career. I will always remember the remarkable learning experience I received and the fantastic teamwork done while I was part of the company.
I will ensure that I complete all my tasks and create a comprehensive handover document before my departure. Please let me know if there is anything more I can do to assist in the transition process.
Thank you again for all the support and understanding during this challenging time.
Sincerely,
[Your Name]
Sample 7: Resignation Letter Due to Retirement
Dear [Employer’s Name],
With mixed emotions, I would like to submit my resignation from my position as [Job Title] in [Company Name]. After several years of exceptional service dedicated with the company, I have finally decided to retire effective from [Resignation Date].
My experience with the company has been fantastic, and I can’t thank you enough for all that I have achieved. As I reflect on my time in the company, I am filled with immense gratitude for all of the learning experiences, memories, and friendships.
I will ensure that I complete all my remaining tasks and provide a comprehensive handover document before my departure. If there is anything else that I can do to assist in the transition process, feel free to let me know.
Thank you again for everything. I will miss working with such a remarkable team but look forward to the next chapter in my life.
Sincerely,
[Your Name]
Tips for sending resignation letter to who?
Resignation letters are important documents that require a lot of thought and consideration. When sending a resignation letter, it’s important to send it to the right person to ensure that it reaches the appropriate channels. Here are some tips for sending a resignation letter:
- Send the letter to your immediate supervisor or manager. This person is responsible for initiating the process of your exit from the company.
- If you have an HR department, send a copy of your resignation letter to them as well. This will ensure that they have all the necessary information to process your exit from the company.
- Be sure to send your resignation letter via email or certified mail to ensure that it is received and documented.
- If you work for a large organization, it may be necessary to send a copy of your resignation letter to multiple departments or individuals. Be sure to check with your manager or HR representative to determine who else needs to receive a copy of the letter.
- If you have any outstanding projects or commitments, consider communicating with those who may be affected by your departure prior to sending your resignation letter. This can help ensure a smooth transition and maintain positive relationships with colleagues and clients.
Remember, the way you handle your resignation can have a lasting impact on your professional reputation and relationships. Take the time to carefully consider the individuals who need to receive your resignation letter and communicate professionally and respectfully throughout the process.
FAQs about Where to Send Resignation Letter
Where do I send my resignation letter?
Your resignation letter should be addressed to your direct supervisor or manager. You can also address a copy to the human resources department or the relevant department head.
Can I send my resignation letter via email?
Yes, you can send your resignation letter via email. However, it is recommended that you also provide a physical copy to ensure that there is a documented record of your resignation.
What should be the subject line of my resignation email?
The subject line of your resignation email should clearly state what the email is about, such as “Resignation – [Your Name]”.
Can I hand-deliver my resignation letter?
Yes, you can hand-deliver your resignation letter to your manager or human resources department. It is recommended that you obtain a written acknowledgement of receipt.
Should I include my reasons for resigning in my letter?
It is not necessary to include your reasons for resigning in your letter. However, if you wish to provide feedback or suggestions for improvement, you can include them in your letter or discuss them directly with your manager or human resources department.
What is the best time to send my resignation letter?
The best time to send your resignation letter is during normal business hours, so that it can be received and processed promptly. Avoid sending the letter during holidays or weekends.
What should I do if I do not receive a response to my resignation letter?
If you do not receive a response to your resignation letter within a reasonable amount of time, you can follow up with your manager or human resources department to ensure that your resignation has been acknowledged and processed.
Should I send a copy of my resignation letter to my colleagues?
It is not necessary to send a copy of your resignation letter to your colleagues. You can inform them of your resignation in person or email, as appropriate.
Time to Say Goodbye!
Well, that’s it folks. We’ve reached the end of our journey on resignation letter writing. Hopefully, you’ve learned all you need to know about who to send your resignation letter to, and how to go about it. Don’t let the thought of resigning stress you out too much, and remember that it’s a totally normal part of professional life. Thank you for reading our article, we hope it was informative and helpful. Don’t forget to come back soon for more tips and tricks on navigating the world of employment and beyond!