Hey there, are you looking to resign from your job and wondering where to start with your resignation letter? Look no further because we have got you covered with our Resignation Letter Template With Reason. In this article, we will provide you with examples of resignation letters that you can edit as per your requirement. A resignation letter is a formal document that notifies your employer about your decision to leave the company. It is essential to submit a resignation letter to ensure a smooth transition and maintain a professional relationship with your current employer. So, whether you are resigning due to personal reasons, a better job opportunity, or lack of growth in your current role, our resignation letter template with reason will help you create a clear and concise letter that reflects your decision to leave on a positive note. Let’s dive in and explore your options!
The Best Structure for a Resignation Letter Template with Reason
Resigning from a job is never easy, but when you decide to do it, it’s important to make sure you leave on good terms with your employer. And that means writing a resignation letter. A resignation letter is a formal way to inform your employer that you will be leaving your job, and it’s always a good idea to provide a reason for your departure. Here’s a guide on the best structure for a resignation letter template with reason.
The first thing you should do is include a clear and concise introduction. Start with a polite greeting, followed by a statement that clearly indicates that you’re resigning from your position. Be sure to include the specific date you plan on leaving, as well as a thank you message to your employer for the opportunity to work there.
Next, you should include a brief explanation for why you’re resigning. Keep it simple and to the point, but make sure you state your reason clearly. Depending on the reason for your resignation, you may want to provide details or examples to help your employer understand your decision. However, be careful not to ramble or come across as an attempt to justify your decision to leave.
After explaining your reason for leaving, you may want to provide a sentence or two regarding your experience with the position, your colleagues, or the workplace. Highlighting any positives will show gratitude and appreciation, and could help to maintain a positive relationship with your employer and colleagues even though you’re leaving.
Finally, you should close the letter with a well-wishing and/or gratitude message. It’s important to maintain a positive relationship with your employer, so thank them again for the opportunity and express your willingness to help make the transition process as smooth as possible. Identify your willingness to help with the handover of your duties or to provide any other assistance that may be required.
Overall, a resignation letter is a formal document, but it doesn’t need to be overly complicated. Keep it simple, polite, and concise. Following this structure will ensure you leave on good terms with your employer, which is essential for future job references and potential networking connections.
7 Sample Resignation Letter Templates with Reason
Sample 1: Resignation Letter Template with Reason – Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My decision to resign was not an easy one, and it is with a heavy heart that I submit my resignation.
My reason for resigning is that I need to take some time off to focus on my personal life. Due to some personal reasons, I will not be able to continue working full time with the company. Although it is difficult to leave my co-workers and the company, I believe that taking a break right now is the best decision for me.
I would like to thank you for the opportunities that you have given me during my time at the company. Your guidance and support have been invaluable, and I will always be grateful for everything that I have learned here. I will ensure a smooth handover of my duties before my last day of work, which will be [Date].
Thank you once again for your understanding during this difficult time, and I wish the company continued success in the future.
Sincerely,
[Your Name]
Sample 2: Resignation Letter Template with Reason – Accepting a New Job Opportunity
Dear [Manager’s Name],
It is with mixed emotions that I am writing to inform you that I am resigning from my position as [Job Title] at [Company Name]. I have accepted an offer at another company, and my last day will be [Date]. While I am excited about the new opportunity, I will miss my colleagues and the company here.
I want to thank you for the opportunities that you have given me at the company. During my time here, I have gained valuable skills and experiences that will serve me well in my new role. I will do everything possible to ensure a smooth transition in my final weeks here, and I will be available to assist in any way necessary.
Thank you once again for your support during my time at the company. It has been an honor to work with such talented professionals, and I wish the company continued success in the future.
Sincerely,
[Your Name]
Sample 3: Resignation Letter Template with Reason – Health Reasons
Dear [Manager’s Name],
It is with deep regret that I must submit my resignation from my position as [Job Title] at [Company Name]. Unfortunately, I have been experiencing some health issues that have affected my ability to work efficiently and effectively.
I have consulted with my doctor, and he has advised me that I need to take some time off for rest and recovery. After much consideration, I have decided that it is in my best interest to resign from my position at the company. This is not an easy decision for me, but it is the only way that I can ensure a full recovery and return to good health.
I want to thank you for your understanding during this difficult time. I have appreciated the opportunities that you have given me during my time at the company and will always look back fondly on my experiences here. I will ensure a smooth handover of my duties and will be available to assist in any way necessary during my final weeks here.
Thank you once again for your understanding. I would appreciate it if you could let me know the best way to handle my medical leave and any other relevant information.
Sincerely,
[Your Name]
Sample 4: Resignation Letter Template with Reason – Pursuing Further Education
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. After careful consideration, I have decided to pursue further education in my field, and I will be starting a course next month.
I want to thank you for the opportunities that you have given me during my time at the company. I have gained invaluable experience here, and I appreciate the guidance and support that you have provided. I believe that the knowledge and skills that I will gain from my further education will benefit the company, and I hope to have the opportunity to work with you again in the future.
I will do everything possible to ensure a smooth handover of my duties before my last day of work, which will be [Date]. Thank you once again for your support during my time at the company, and I wish the company continued success in the future.
Sincerely,
[Your Name]
Sample 5: Resignation Letter Template with Reason – Moving to Another City
Dear [Manager’s Name],
It is with regret that I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My family and I will be moving to [City Name], and this move will make it impossible for me to continue working at the company.
I would like to take this opportunity to express my gratitude for your support and encouragement during my time at the company. I have learned a great deal, and I appreciate the opportunities that you have given me to grow as a professional.
I will complete all outstanding work and ensure a smooth handover of my duties before my last day of work, which will be [Date]. I hope that the company continues to thrive, and I wish you all the best for the future.
Sincerely,
[Your Name]
Sample 6: Resignation Letter Template with Reason – Dissatisfied with Company Culture
Dear [Manager’s Name],
It is with regret that I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My decision to resign is based on the company’s culture and management style, which I believe is not aligned with my values and expectations.
During my time at the company, I have witnessed several incidents that have made me uncomfortable and unhappy. The lack of transparency and communication, coupled with a lack of opportunities for growth and development, has led me to this decision.
I would like to thank you for the opportunities that you have given me during my time at the company. I have learned a great deal, and I appreciate your leadership and guidance, which have been invaluable.
I will ensure a smooth handover of my duties before my last day of work, which will be [Date]. I hope that the company recognizes the need for a more positive and inclusive culture, and I wish the company continued success in the future.
Sincerely,
[Your Name]
Sample 7: Resignation Letter Template with Reason – Taking A Break from your Career
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My decision to resign is based on a desire to take a break from my career and explore other personal interests.
I want to express my sincere gratitude to you for your support and encouragement during my time at the company. I have learned a great deal, and I appreciate all of the opportunities that you have given me to grow as a professional.
My last day of work will be [Date], and I will ensure a smooth handover of my duties before my departure. I hope that the company continues to flourish, and I wish you all the best for the future.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter with a Reason
Resigning from a job is never an easy decision, but sometimes it’s necessary for personal or professional growth. When resigning, it’s important to be professional and courteous in your resignation letter. Here are some tips for writing a resignation letter with a reason:
- Be clear and concise: Your resignation letter should clearly state your intentions and your reasons for leaving. Be specific about your reason for resigning, but keep it brief. You don’t need to go into a lot of detail, but you should be clear about why you’re leaving.
- Express gratitude: Even if you’re leaving on bad terms, it’s important to thank your employer for the opportunity to work for the company. Expressing gratitude can help to maintain a positive relationship with your employer, which can be beneficial in the future.
- Offer to help: If possible, offer to help your employer with the transition. This could include providing training for your replacement or assisting with the hiring process. This can help to show that you are a team player and are committed to ensuring a smooth transition for the company.
- Keep it professional: Your resignation letter should be professional and formal. Avoid using emotional language or being critical of your employer. Keep in mind that this letter will become part of your employment record, so it’s important to maintain a professional tone.
- Provide a timeline: When resigning, it’s important to provide a timeline for when you will be leaving. This can help your employer to plan for your departure and ensure that projects are completed on time. You should also provide a brief explanation of how you will be transitioning your work responsibilities to your replacement.
- Follow up: After you have submitted your resignation letter, it’s a good idea to follow up with your employer to ensure that they received it and to discuss any further steps that need to be taken. This can help to maintain a positive relationship with your employer and ensure a smooth transition for both sides.
Remember, submitting a resignation letter with a reason can be a difficult process, but it’s important to remain professional and respectful throughout. Keep these tips in mind when writing your resignation letter to ensure that you leave on a positive note.
Resignation Letter Template With Reason FAQs
What is a resignation letter with reason?
A resignation letter with reason is a formal letter that states an employee’s intention to resign from their position and provides a reason for their decision. This letter serves as a courteous way to inform the employer of the decision to leave the company and helps to maintain a positive relationship with the employer.
What should be included in a resignation letter with reason?
A resignation letter with reason should include the employee’s name, the date of the letter, the name of the employer, a statement of resignation, a reason for resigning, and a date of resignation. It should also express gratitude for the opportunity to work for the company and offer to help with the transition process.
Is it necessary to give a reason for resigning?
No, it is not necessary to give a reason for resigning. However, it is considered a professional courtesy to provide a reason for resigning so that the employer can better understand and address any potential issues that may have led to the employee’s decision to leave.
Is it okay to mention personal reasons for resigning?
Yes, it is okay to mention personal reasons for resigning, but it is important to keep the tone of the letter professional and avoid any negative comments about the company or its employees. It is also important to remember that the employer is not required to provide any assistance or accommodations based on personal reasons for leaving the company.
Can a resignation letter with reason be used as a legal document?
No, a resignation letter with reason is not a legal document and does not have any legal standing. Its purpose is to provide a courteous and professional way to inform the employer of the employee’s intention to resign and provide a reason for their decision.
Is it necessary to provide a notice period when resigning?
Yes, it is generally expected and professional to provide a notice period when resigning. The length of the notice period can vary depending on the job contract or company policy, but it is typically between two weeks to a month. Providing a notice period allows the employer time to find a replacement and ensures a smooth transition for everyone involved.
Can a resignation letter with reason be declined by the employer?
No, a resignation letter with reason cannot be declined by the employer. Once an employee submits their resignation letter, it is considered a formal notice and cannot be retracted or declined by the employer. However, the employer may choose to negotiate the terms of the resignation, such as the notice period or other details of the departure.
Wrapping it Up: Thanks for Sticking Around!
We hope this resignation letter template with reason has provided you with a clear idea of how to craft your letter of resignation. Remember to always keep it professional, brief, and to the point. Don’t forget to thank your employer for the opportunity, showcase appreciation, and take the time to say goodbye to colleagues. Resignation doesn’t have to be a daunting process, and we hope our template has made it a little easier for you. Thanks for reading, and don’t forget to check back soon for more career tips and advice!