Are you thinking of quitting your job and wondering how to write a resignation letter via email? Look no further! We’ve got you covered. In this article, we will provide you with resignation letter examples that can be customized as per your requirements. With the help of these samples, you can write a resignation letter in minutes and deliver it via email. So, whether you are moving on to a new opportunity or quitting your job for personal reasons, we’ve got your back. Read on to get started.
Best Structure for Resignation Letter Via Email Sample
Resigning from a job can be a difficult process. Whether you are leaving on good terms or not, it is important to write and send a professional resignation letter. In most cases, a resignation letter is submitted via email. Here, we have compiled a guide on the best structure to use when writing and sending a resignation email.
Subject line
The subject line is the first thing your recipient will see. It should be clear and concise and should indicate that the email contains a resignation letter. An example of a good subject line would be “Resignation Letter – [Your Name]”.
Greeting
Address your supervisor or manager respectfully by using their name. This sets the tone for a professional conversation.
Introduction
Begin your resignation letter with a clear and concise statement that you are resigning from your position. Include your job title and the effective date of your resignation. This informs your employer that the email is a formal announcement of your plans to leave.
Body
In the body of your resignation letter, you should aim to reflect positively on your time with the company, while also acknowledging your reason for leaving. Keep it brief and to the point. You don’t need to go into too much detail, but make sure to express your gratitude for the opportunities and experiences you gained while working there.
Closing
Close your resignation letter with a statement thanking your employer again for the opportunity to work with them. Include your contact information in case they need to reach out to you in the future.
Your signature
End your resignation letter with a polite sign off. Some good options include “sincerely” or “best regards”. Then, include your name and job title. If possible, attach a digital signature to the email.
Proofreading and sending
Before sending your resignation email, make sure to proofread it several times to avoid any typos or errors. Then, compose an email with the appropriate subject line, attach your resignation letter, and click send.
In conclusion, it is important to follow a clear and concise structure when writing and sending your resignation letter via email. This ensures that your message is properly conveyed and received by your employer. By keeping a professional tone and expressing gratitude for your time at the company, you will leave on a positive note and maintain a good relationship with your employer.
Resignation Letter via Email Sample
Sample 1: Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Position Title] with immediate effect, due to personal reasons.
I want to express my gratitude for the opportunities and experiences that I have gained while working with the company. I have enjoyed working with you and the team members and will cherish the memories forever.
Unfortunately, my personal circumstances have changed, and I have to make some difficult decisions. While leaving the company is not easy, I know that I have to prioritize my personal life and take some time off to reflect.
Please let me know how I can help with the transition process. I am willing to work with you and the rest of the team to ensure a smooth handover.
Thank you once again for the support and guidance. I hope to stay in touch and wish the team the best in all future endeavors.
Sincerely,
[Your Name]
Sample 2: Resignation Letter Due to Health Reason
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation from the position of [Position Title] due to health reasons.
I have been experiencing some health concerns, and the medical advice I received necessitates that I focus on my health and well-being. This decision has not been easy for me; however, my health must come first.
I have enjoyed working with the team, and I appreciate the support and opportunities that you have given me during my time in the company. I will miss the work, but I know that my health must take priority.
Please let me know if there is anything I can do to assist in the transition process and ensure that my duties are covered. I will do everything in my power to make it as smooth as possible.
I would like to thank you and the company once again for the opportunity to work here. My experience in the company has been invaluable, and I am grateful for everything I have learned.
Sincerely,
[Your Name]
Sample 3: Resignation Letter Due to Retirement
Dear [Manager’s Name],
I am writing to let you know that I have decided to retire from my position as [Position Title]. These will be my last weeks at the company.
I have had a fulfilling career with the company, and I would like to express my heartfelt thanks to you and the rest of the team for your guidance and camaraderie over the years.
Retiring is not an easy decision, but I feel that it is the right time for me to step back and concentrate on some personal projects that I have been putting off for some time.
I will ensure that all my duties are completed before I leave the company, and I will do anything I can to ensure a smooth transition process.
Thank you once again for the opportunity to work with such a great group of people. I wish the company and the team all the best in the future.
Sincerely,
[Your Name]
Sample 4: Resignation Letter Due to Relocation
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign my position as [Position Title]. My family and I will be relocating to another state, and I will not be able to continue working for the company.
I have enjoyed working with the company and the team and I appreciate the opportunities you have given me to grow and develop my skill set.
Unfortunately, due to the relocation, it is not possible for me to continue working for the company. I would like to express my gratitude for the support and guidance that you have given me during my time at the company.
I am happy to work with the team to ensure a smooth transition and wish the company all the best in the future.
Thank you again for the experience and the opportunities.
Sincerely,
[Your Name]
Sample 5: Resignation Letter Due to Better Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Position Title] with immediate effect to pursue another opportunity.
I have enjoyed working with the company and the team and appreciate all the opportunities and experiences that the company has provided me.
Unfortunately, I have received an offer from another company that provides me with better opportunities for growth and development. I believe that this is a great opportunity for me to take my career to the next level.
I would like to ensure a smooth transition and am happy to do whatever I can to aid the team in the transition process.
Thank you again for the opportunities and experiences that I have had in the company. I wish the team all the best in the future.
Sincerely,
[Your Name]
Sample 6: Resignation Letter Due to Frustration
Dear [Manager’s Name],
I regret to tender my resignation from my role as [Position Title] in the company. The reason for my resignation is that I am extremely frustrated with the current working conditions in the company.
Despite my best efforts, I have tried to alleviate the situation unsuccessfully. I feel that I am at a point where I can no longer work with the company.
I would like to take the opportunity to thank the team for the great moments we shared. I appreciate the opportunities that the company has provided me and will cherish the skills I learned during my tenure.
While I appreciate the opportunity to work for the company, it is time for me to move on and explore other opportunities.
Sincerely,
[Your Name]
Sample 7: Resignation Letter Due to Ethical Concerns
Dear [Manager’s Name],
I am writing to resign from my position as [Position Title] due to ethical concerns with the current business practices in the company.
After much consideration, I have realized that I can no longer continue working for the company without compromising my values and principles. As a result, I have decided to tender my resignation.
I have enjoyed working with the team and appreciate the guidance and mentorship provided to me. It is with a heavy heart that I leave, as I was looking forward to my role with the company.
I would like to thank you and the company for the opportunities afforded to me and wish the company all the best in the future.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter Via Email Sample
Resigning from your job can be a stressful and challenging experience. Whether you are leaving for personal reasons or to pursue another opportunity, it is essential to handle your resignation in a professional and respectful way. In today’s digital age, a resignation letter via email is a common way to communicate your resignation. Here are some tips on writing a resignation letter via email sample:
- Use a clear and concise subject line. Make sure your subject line communicates that this is a resignation letter and includes your name.
- Start with a professional greeting. Begin your email by addressing your manager or supervisor by name and don’t forget to express your gratitude for the opportunities you have had while working at the company.
- Clearly state your intention to resign. Be transparent about your reasons for leaving, but remember to keep your tone positive and professional. Avoid pointing fingers or placing blame.
- Offer to help with the transition. Remember that you are leaving a team, and it’s crucial to offer your assistance during the time of transition. Let them know if there is anything you can do to help before you leave.
- Mention your last day. Be clear about the date you intend to leave, and give ample notice. Two weeks’ notice is standard, but be sure to check your contract or company policy to ensure you meet the requirements.
- Closing and Signature. End your email by again expressing your gratitude for the opportunity to work for the company, and sign off with a professional closing such as “Sincerely” or “Best regards.” Don’t forget to include your contact information so that you can be reached in the future.
Writing a resignation letter via email can be tough, but with these tips, you can communicate your resignation in a professional and respectful manner. Remember that how you handle your resignation can have a significant impact on your professional reputation, so it’s worth taking the time to ensure your communication is clear and gracious.
Resignation Letter Via Email Sample FAQs
What is a resignation letter via email sample?
A resignation letter via email sample is a pre-written template that employees can use to craft their resignation letters and inform their employers about their intention to quit via email.
Why do I need a resignation letter via email sample?
A resignation letter via email sample can save you time and effort when resigning from your job. Instead of starting from scratch, you can use the sample letter as a starting point and customize it according to your needs.
What should I include in my resignation letter via email?
Your resignation letter via email should include the following: 1) a formal statement of resignation; 2) the date of your last working day; 3) a brief explanation of why you are leaving; and 4) a thank you note to your employer for the opportunities provided.
How should I format my resignation letter via email?
You should format your resignation letter via email in a professional manner. Use a clear and concise subject line that clearly communicates the purpose of your message. Start your email with a formal greeting, such as “Dear [Employer’s Name]”, and end it with a polite closing, such as “Sincerely” or “Best regards”.
When should I send my resignation letter via email?
You should send your resignation letter via email at least two weeks before your intended last working day. This gives your employer enough time to prepare for your departure and to find a replacement, if necessary.
Can I resign from my job via email?
Yes, you can resign from your job via email. However, it is recommended that you also follow up with a hard copy of your resignation letter to ensure that your employer has a physical copy of it.
Do I need to give a reason for resigning in my email?
You do not need to give a reason for resigning in your email, but it is a good idea to provide a brief explanation. This shows that you are a professional and that you value open communication. Just make sure to keep your explanation simple and courteous.
Say goodbye to your old job with ease!
And that’s it! We hope our resignation letter via email sample has helped you put your thoughts into words. Remember, resignation can be bittersweet but it can also be an opportunity for growth. We wish you all the best in your future endeavors. Don’t hesitate to visit us again later for more tips on career advancement. Thanks for reading!