Are you thinking about resigning from your job but you still have some unused annual leave? Don’t worry, we’ve got you covered. In this article, we’ll provide you with a Resignation Letter with Offset Annual Leave Sample that you can use as a guide. You can find many examples online and edit them as needed to fit your specific situation. Whether you’re leaving for personal reasons or a new job opportunity, it’s important to leave on good terms and follow the proper protocol. So, let’s get started and make the resignation process as smooth as possible.
What is the Best Structure for a Resignation Letter with Offset Annual Leave Sample?
If you find yourself in the position of having to resign from your job, it is important to do so in a professional and courteous manner. One aspect of this is the structure of your resignation letter, particularly if you have outstanding annual leave that you would like to offset. Here are some tips to help you craft the best resignation letter with offset annual leave sample:
1. Begin with a clear statement of your intention to resign. Start your letter with a statement such as “I am writing to inform you that I am resigning from my position as [Job Title] with [Company Name].” Make sure it is absolutely clear from the outset that this is what your letter is about.
2. State when your resignation will take effect. Make it clear to your employer when you intend to leave by including a leaving date. This is important so they can make arrangements for your replacement or adjust their workload accordingly.
3. Mention your offset annual leave. If you have any outstanding annual leave to take, you should mention this in your letter. You might want to say something like “I have [X] days of annual leave remaining, which I would like to offset against my notice period.”
4. Outline your notice period. If you have a notice period in your contract, you should mention this in your letter too. Be clear about what your notice period is and state that you intend to work this period. You might say something like “My contract stipulates a notice period of [X]. I intend to work this notice period, and I will make sure that all my tasks are completed and handed over before I leave.”
5. Thank your employer. It is always a good idea to thank your employer for the opportunities and experiences you have had during your time with the company. You might want to add something like “I would like to take this opportunity to express my gratitude for the support, guidance, and opportunities that I have received during my time with [Company Name].”
6. End on a positive note. Your resignation letter should end on a positive note to leave a good impression. You might want to wish your employer and colleagues all the best for the future and assure them that you are committed to ensuring a smooth transition. Something like “I wish the company, my colleagues and my successor all the best for the future and will make sure that the handover process is as smooth as possible.”
Overall, when writing a resignation letter with offset annual leave sample, it is important to be clear, professional, courteous, and positive. The above tips can help you structure your letter in a way that is effective and meaningful.
Seven Samples of Resignation Letter with Offset Annual Leave for Different Reasons
Sample 1: Resignation Letter with Offset Annual Leave due to Personal Reasons
Dear [Manager’s Name],
I hope this letter finds you well. It is with a heavy heart that I have to inform you of my resignation from my position as [Your Job Title] at [Company Name]. The reason for my departure is due to personal reasons that require my immediate attention.
I am entitled to an annual leave entitlement of [Number of Days of Annual Leave] days, and I would like to offset these days against the notice period required. I understand that I am required to provide [Number of Days of Notice] days’ notice, and therefore, I intend to offset my annual leave against this notice period and leave the company on [Date of Last Day at Work].
During my time at [Company Name], I have learned a lot, and I am grateful for the opportunities that I have been given here. I will ensure that I complete all of my outstanding work and hand over to my successor in the best possible manner.
Thank you for your understanding and support during my time here. I hope that we can keep in touch in the future.
Best regards,
[Your Name]
Sample 2: Resignation Letter with Offset Annual Leave due to Health Reasons
Dear [Manager’s Name],
I hope this letter finds you well. It is with deep regret and sadness that I announce my resignation from my position as [Your Job Title] at [Company Name]. Over the past few weeks, I have experienced a decline in my overall health, and I have been advised by my doctor to take some time off from work to focus on my recovery.
As such, I would like to offset the remaining balance of my annual leave entitlement of [Number of Days of Annual Leave] days against the notice period required. My last day of work will be [Date of Last Day at Work]. I understand that I am required to provide [Number of Days of Notice] days’ notice, and I intend to fulfill this obligation by using my annual leave days.
I would like to express my deepest gratitude to [Company Name] for providing me with a wonderful work experience. I have enjoyed my time here and have learned a lot from my colleagues.
Please do not hesitate to contact me if there is anything I can help with during the transition period.
Thank you for your understanding and support.
Best regards,
[Your Name]
Sample 3: Resignation Letter with Offset Annual Leave due to Accepting Another Offer
Dear [Manager’s Name],
I would like to inform you of my resignation as [Your Job Title] at [Company Name], effective [Date of Last Day at Work]. This is not an easy decision to make, but after careful consideration, I have decided to accept another job offer.
As per my employment contract, I am entitled to an annual leave entitlement of [Number of Days of Annual Leave] days. I would like to offset these days against the notice period required. I understand that I am required to provide [Number of Days of Notice] days’ notice, and therefore, I intend to offset my annual leave against this notice period.
I would like to take this opportunity to thank [Company Name] for the opportunity to work here and gain valuable experience. I have enjoyed my time here, and I am grateful for the mentorship and support that I have received from my colleagues.
Please let me know if there is anything that I can do to ensure a seamless handover during the transition period.
Best regards,
[Your Name]
Sample 4: Resignation Letter with Offset Annual Leave due to Relocation
Dear [Manager’s Name],
I would like to announce my resignation as [Your Job Title] at [Company Name], effective [Date of Last Day at Work]. The reason for my departure is due to my family’s relocation to another state/country due to personal reasons.
As per my employment contract, I am entitled to an annual leave entitlement of [Number of Days of Annual Leave] days. I would like to offset these days against the notice period required. I understand that I am required to provide [Number of Days of Notice] days’ notice, and therefore, I intend to offset my annual leave against this notice period.
I would like to extend my sincerest gratitude to [Company Name] for the invaluable work experience, knowledge, and the career opportunities provided. I am grateful for having had the pleasure of working alongside some of the most talented and professional co-workers who have encouraged me to become a better person and a more motivated professional.
Please do not hesitate to contact me if there is anything further that I can do to ensure a seamless handover during the transition period.
Best regards,
[Your Name]
Sample 5: Resignation Letter with Offset Annual Leave due to Career Advancement
Dear [Manager’s Name],
I would like to tender my resignation as [Your Job Title] at [Company Name], effective [Date of Last Day at Work]. I will be joining another organization to take up a new challenge in my career.
As per my employment contract, I am entitled to an annual leave entitlement of [Number of Days of Annual Leave] days, which I would like to offset against the notice period required. I fully understand that my contract stipulates I should provide [Number of Days of Notice] days’ notice, and I intend to offset these days against my annual leave entitlement.
I would like to thank you for giving me the opportunity to work with a remarkable team of professionals at [Company Name]. It has been an immense pleasure to be part of this dynamic organization and to contribute to its success. I hope that my years of experience and my contributions have provided significant value to the [Your Department] during my tenure.
Please let me know if I can assist in any way by ensuring a smooth transition for my team members and the company’s operations in any way.
Thank you very much for the great opportunities to have worked here; it has been an honor.
Best regards,
[Your Name]
Sample 6: Resignation Letter with Offset Annual Leave due to a Family Emergency
Dear [Manager’s Name],
Please accept this resignation letter as formal notification of my resignation as [Your Job Title] at [Company Name] due to a family emergency. It is with a heavy heart that I have to leave my duties and responsibilities, but I must prioritize my family’s needs at this critical time.
As per my contract, I am entitled to an annual leave entitlement of [Number of Days of Annual Leave] days, and I would like to offset these days against the notice period requirements. I understand that I am required to provide [Number of Days of Notice] days’ notice, and therefore, I intend to offset my annual leave against this notice period and leave the company on [Date of Last Day at Work].
I find leaving [Company Name] extremely difficult, as I enjoyed every moment of my work with this organization. It has been an immensely fulfilling, challenging, and rewarding experience working as [Your Job Title]. I am incredibly grateful for all the opportunities and experiences that I have had in the company and the support that I have received from my team and colleagues.
I will strive to complete all outstanding tasks while ensuring a seamless transition by providing detailed handover notes for my successor.
Thank you for your understanding and the support you have always given me. I know I will miss everyone here dearly.
Best regards,
[Your Name]
Sample 7: Resignation Letter with Offset Annual Leave due to Retirement
Dear [Manager’s Name],
After [Number of Years Worked] years of dedicated service to the [Department Name] of [Company Name] as [Your Job Title], I write to tender my retirement notification. My last day of work will be [Date of Last Day at Work].
It is with a heavy heart that I depart from [Company Name], which has provided me with a fulfilling career and meaningful experiences that have contributed to both my professional and personal growth.
As per my contract, I am entitled to an annual leave entitlement of [Number of Days of Annual Leave] days, and I would like to offset this against the required notice period. I duly note that I am required to provide [Number of Days of Notice] days’ notice, and I wish to offset this period with my annual leave entitlement.
I would like to thank the [Department/Division] for their unwavering support throughout my tenure at [Company Name]. I must recognize and express my appreciation to the different colleagues, staff, and management, who have provided me with positive challenges, guidance, and mentorship during my career. Your positive encouragement, lessons of growth, and resilience have contributed to the vibrant, collegial, and professional atmosphere of the company.
Please let me know if there is anything I can do to hasten my online handover process or any final arrangements.
Thank you for making my career journey at [Company Name] both memorable and fruitful. I do hope that our paths cross again.
Warm regards,
[Your Name]
Tips for Writing a Resignation Letter with Offset Annual Leave Sample
A resignation letter is an important document that finalizes your departure from a company. When an employee resigns, they may have accumulated unused annual leave that they’re entitled to in the form of a payout or to use to offset their notice period. If you’re in this situation, read on for tips on how to draft your resignation letter with offset annual leave sample.
1. Read your contract: Before you send your resignation letter, take the time to read your employment contract carefully. This will help you understand your rights and responsibilities as an employee, especially with respect to unused annual leave. Your contract will outline the process for using or receiving payment for leave days.
2. Be clear and concise: Your resignation letter should be clear, concise and professional. Start by stating that you’re resigning, and include the date of your last day at work. If you’re using your annual leave to offset your notice period, mention this in your letter.
3. Include the amount of leave owed: In your resignation letter, make sure to include the number of days of annual leave you have accumulated. This will help your employer process your request more efficiently.
4. Provide your contact information: Even though you’re leaving the company, it’s important to provide your contact information so that your employer can reach out to you if needed. This includes your phone number and email address.
5. Express gratitude: It’s always a good idea to thank your employer for the opportunities and experiences you gained during your employment. You can also include a sentence about how grateful you are for the monetary compensation for your annual leave days.
6. Proofread your letter: Before sending your resignation letter, proofread it carefully to ensure there are no mistakes or typos. You want to leave a good impression with your employer, even if you’re leaving on good terms.
In conclusion, writing a resignation letter with offset annual leave sample requires attention to detail and professionalism. Make sure to read your employment contract, be clear and concise, include the amount of leave owed, provide your contact information, express gratitude, and proofread your letter before sending. This will ensure a smooth and amicable departure from your job.
Resignation Letter With Offset Annual Leave Sample FAQs
What is a resignation letter with offset annual leave?
A resignation letter with offset annual leave is a document that an employee submits to their employer when they want to resign from their job and also take their accrued annual leave before their final working day.
What should be included in a resignation letter with offset annual leave?
A resignation letter with offset annual leave should include the employee’s intention to resign, the date of their final working day, the number of annual leave days they want to use, and any other relevant details pertaining to their resignation and annual leave balances.
What is offsetting annual leave?
Offsetting annual leave is the practice of using your accrued annual leave days to offset your notice period when you resign from your job. In other words, you use your annual leave days to cover the period between your resignation and your final working day.
How much annual leave can I offset?
The amount of annual leave you can offset depends on your company’s policies and your annual leave balances. Generally, you can offset the number of days equivalent to your notice period, which is usually between two to four weeks in duration.
How much notice should I give before taking offset annual leave?
You should give notice to your employer according to your company’s policies and your contract. Generally, you should give at least two weeks’ notice before taking offset annual leave, but your employer may require longer notice periods.
Is it mandatory to offset annual leave when I resign?
No, it is not mandatory to offset annual leave when you resign. You can choose to take your annual leave before your resignation date, after it, or not take it at all. However, taking offset annual leave can help smooth out the transition period and reduce any potential disruption to your team and employer.
Can my employer reject my request to offset annual leave?
Your employer can reject your request to offset annual leave if it does not comply with your company’s policies and procedures or if the request causes undue hardship to the company’s operations. However, they should provide you with a valid reason for their decision and discuss alternative options with you.
What happens if I have used more annual leave days than I have accrued when I resign?
If you have used more annual leave days than you have accrued when you resign, your employer may deduct the excess days from your final pay or request reimbursement. This will depend on your company’s policies and relevant labor laws.
Thanks for reading!
I hope this sample resignation letter with offset annual leave has been helpful for anyone who might need it. Remember, resigning from a job can be a difficult decision and process, but it’s important to prioritize your own well-being and career goals. If you have any questions or comments, feel free to leave them below. And don’t forget to check back later for more helpful articles!