Are you thinking about resigning from your current job but don’t know how to? Don’t worry, we’ve got you covered. In this article, we will provide you with a sample email for resignation with notice period. We understand that quitting a job can be a tough decision, but it’s important to do it right to maintain a positive relationship with your employer and colleagues.
Our sample email includes all the necessary elements such as stating your intention to resign, providing the appropriate notice period, expressing gratitude for the opportunity, and offering to assist in the transition period. You can use our sample email as a template and edit it as needed to fit your unique situation.
Whether you’re leaving for a better opportunity or to pursue other personal goals, resigning with notice period is a professional way to exit your current job. So, without further ado, let’s dive into our sample email for resignation with notice period.
The Best Structure for a Resignation Email with a Notice Period
When it comes to resigning from your job, it’s important to do so in a professional and respectful manner. One way to do this is by sending an email to your employer, notifying them of your intention to resign and the notice period you will be serving. Here’s the best structure for a resignation email with a notice period:
Begin with a clear subject line: Start your email with a clear subject line that lets your employer know exactly what the email is about. Examples of subject lines could be “Resignation with Notice” or “Notice of Resignation.”
Address your email to the appropriate person: Make sure you address your email to the correct person, whether it’s your direct supervisor, the HR department, or another relevant individual in your organization.
Start with a polite and professional opening: Begin your email with a polite and professional greeting. Address your recipient by name (if possible) and express your gratitude for the opportunities and experiences you have gained during your time with the company.
State your intention to resign: Next, clearly state that you are resigning from your position with the company. Make sure you provide the effective date of your resignation and the notice period you will be serving (this will depend on the terms outlined in your employment contract or company policy).
Express your gratitude and well wishes: Use your email to express your gratitude for the time you have spent with the company, the skills you have developed, and the colleagues you have worked with. It’s also a good idea to include well wishes for the company and your former colleagues.
Offer to assist with the transition: If possible, offer to assist with the transition process to ensure a smooth handover of your responsibilities and knowledge to your replacement. This can demonstrate your professionalism and commitment to the company during your notice period.
Closing: Finally, close your email with a polite and professional salutation, such as “Best regards” or “Sincerely,” followed by your name and contact details (if necessary).
Overall, the best structure for a resignation email with a notice period is one that is polite, professional, and respectful of your employer and colleagues. By following these guidelines, you can ensure a smooth and amicable departure from your job and leave on a positive note.
Sample Email for Resignation with Notice Period
Personal Reasons
Dear Manager,
It is with a heavy heart that I submit my resignation, effective in two weeks. After careful consideration, I have decided to prioritize my personal life and explore new opportunities outside of this company.
I want to express my gratitude for the opportunities and support given to me during my tenure here. I have learned a lot and gained valuable experience that will serve me well in my future endeavors.
Thank you for your understanding and support during this transition period. I will do my best to ensure a smooth handover of my responsibilities to my successor.
Best regards,
[Your Name]
Health Concerns
Dear Manager,
It is with regret that I tender my resignation, effective in four weeks. I have recently been diagnosed with a health issue that requires me to prioritize my health and wellbeing. This means that I am no longer able to continue my role at the company.
I want to express my appreciation for the support and opportunities that the company has provided me with during my tenure here. I have gained valuable experience and skills that I will take with me in my future endeavors.
I am committed to ensuring a smooth transition and will work closely with my colleagues to hand over my responsibilities and complete any outstanding projects before my departure.
Thank you for your understanding and support during this difficult time.
Sincerely,
[Your Name]
Career Change
Dear Manager,
After much consideration, I have decided to resign from my position as [your position] with a notice period of two weeks. I have been given an exciting opportunity that aligns with my career goals and objectives, and I feel that it is time for me to take on a new challenge.
I want to thank the company for providing me with valuable experience and for the support and mentorship that I have received during my tenure here. I have learned a lot and have grown both professionally and personally.
I am committed to ensuring a smooth transition and will work closely with my colleagues to hand over my responsibilities and complete any outstanding projects before my departure.
Thank you for your understanding and support during this transition period. I wish the company all the best for the future.
Sincerely,
[Your Name]
Family Commitments
Dear Manager,
It is with regret that I tender my resignation with my notice period of three weeks. After careful consideration, I have decided to prioritize my family commitments, which require me to move to [location]. This means that I am unable to continue my role at the company.
I want to express my sincere appreciation for the valuable experience and support that the company has provided me with during my tenure here. I have learned a lot and have gained valuable skills that I will take with me in my future endeavors.
I am committed to ensuring a smooth transition and will work closely with my colleagues to hand over my responsibilities and complete any outstanding projects before my departure.
Thank you for your understanding and support during this difficult time.
Best regards,
[Your Name]
Relocation
Dear Manager,
With regret, I submit my resignation, effective in four weeks. I have recently been informed that I will be relocating to [location] due to family reasons. Unfortunately, this means that I am no longer able to continue my role at the company.
I want to express my appreciation for the opportunities and support that the company has provided me with during my tenure here. I have gained valuable experience and skills that I will take with me in my future endeavors.
I am committed to ensuring a smooth handover of my responsibilities to my successor and completing any outstanding projects before my departure.
Thank you for your understanding and support during this transition period.
Best regards,
[Your Name]
Better Opportunities
Dear Manager,
It is with mixed feelings that I tender my resignation with a notice period of two weeks. I have recently been offered an opportunity that is aligned with my career goals, and I feel that it is time for me to take on a new challenge.
I want to express my sincere appreciation for the opportunities and support that the company has provided me with during my tenure here. I have learned a lot and have gained valuable experience and skills that will serve me well in my future endeavors.
I am committed to ensuring a smooth transition and will work closely with my colleagues to hand over my responsibilities and complete any outstanding projects before my departure.
Thank you for understanding and supporting me during this transition period. I wish the company all the best for the future.
Sincerely,
[Your Name]
Work-Life Balance
Dear Manager,
It is with great regret that I submit my resignation, effective in four weeks. After much reflection and consideration, I have decided to prioritize my work-life balance, and I am no longer able to continue in my role at the company.
I want to express my sincere gratitude for the opportunities and support that the company has provided me with during my tenure here. I have learned a lot and have gained valuable experience and skills that will serve me well in my future endeavors.
I am committed to ensuring a smooth handover of my responsibilities to my successor and completing any outstanding projects before my departure.
Thank you for your understanding and support during this difficult time.
Best regards,
[Your Name]
Tips for Writing a Resignation Email with Notice Period
If you are planning to quit your job, it is important to do it in a professional and respectful manner. Writing a resignation email with a notice period is a great way to inform your employer about your decision and give them enough time to find a replacement. Here are some tips that can help you write an effective resignation email:
- Be clear and concise: Your resignation email should be straightforward and to the point. State that you are resigning, mention your notice period, and provide a brief reason for leaving if you feel comfortable doing so. Keep your email short and avoid rambling or adding unnecessary details.
- Express gratitude: Show appreciation for the opportunity to work with your employer. Thank them for the knowledge and experience you gained, and the support they provided you during your stay with them.
- Provide contact information: Let your employer know how they can get in touch with you during your notice period. Provide a forwarding email address, phone number, and any other relevant contact information.
- Offer to help with the transition: Offer to help your employer with the transition by training your replacement or completing any outstanding projects before you leave. This gesture shows professionalism and leaves a good impression.
- Proofread and edit: Before sending your resignation email, make sure to proofread it for grammar and spelling errors. Double-check the dates and information you provide to ensure accuracy.
Remember, resigning from a job can be a stressful time. It is important to remain calm, professional and respectful throughout the process. Following these tips can help you write a resignation email that is both effective and courteous.
FAQs Related to Sample Email For Resignation With Notice Period
What is a notice period?
A notice period is the duration of time between the resignation date and the last working day at the current company as agreed upon by the employer and the employee.
What should be included in a resignation email with notice period?
A resignation email with notice period should include the date of resignation, the reason for resignation, the length of notice period, and a thank you note to the employer.
What is the standard notice period for resignation?
The standard notice period for resignation is two weeks, but it can vary based on the employer and the employment contract.
How to write a resignation email with notice period?
A resignation email with notice period should be professional, concise, and to the point. It should clearly state the resignation date, the reason for resignation, the length of the notice period, and a thank you note to the employer. It should also be sent to the direct supervisor and the HR department.
Should I mention the reason for resignation in the email?
Yes, it is important to mention the reason for resignation in the email. However, it is not necessary to provide detailed information about the reason.
What if I want to leave earlier than the notice period?
If you want to leave earlier than the notice period, you should discuss it with your employer and come to a mutual agreement. You may also have to compensate for the remaining notice period.
Can a notice period be waived off?
Yes, a notice period can be waived off in exceptional circumstances such as medical emergencies or sudden life changes. However, it is up to the employer to decide whether to waive off the notice period or not.
What are the benefits of providing a notice period?
Providing a notice period shows professionalism, helps maintain a good relationship with the employer, and gives enough time for finding a replacement or completing tasks before leaving the company.
Say Goodbye To Your Workplace!
That’s it, folks! Hoping that this article helped you create a professional resignation email that you were seeking. Remember, resigning from your job can be a challenging task, but with a little preparation and positivity, you’ll get through it – and this email template will make it a bit simpler for you. Thank you for taking the time to read this article, and we hope you’ll visit again later for more exceptional content. Good luck with your resignation!