How to Write a Professional Sample Letter of Resignation Letter

Are you feeling stuck in your current job, bored with your daily routine, and ready for a change? If so, it might be time to write that resignation letter and move on to the next adventure.

But don’t worry, we’re here to help. We’ve compiled a collection of sample resignation letters for you to peruse and edit as needed. Whether you’re leaving on good terms or need to make a swift exit, we’ve got you covered.

Our sample resignation letters cover a range of situations, from a simple, straightforward resignation to a more complex departure that requires a bit more finesse. Plus, we’ve included tips and tricks to help make the process as painless as possible.

So, if you’re ready to take the next step in your career and say goodbye to your current gig, check out our sample resignation letters. Your future self will thank you.

Best Structure for a Sample Letter of Resignation Letter

When it comes to resigning from a job, it’s important to do so in a professional and courteous manner. This not only maintains a good relationship with your current employer but also reflects positively on you as a professional. The structure of your resignation letter plays a crucial role in achieving this, so here is what you should include in your letter:

Begin by stating your intention to resign from your position. The first paragraph should be concise and straight to the point. You can start with something like “Dear [Manager’s Name],” and then proceed to state your intention to resign from your position. Make sure to include the date from which your resignation will be effective.

In the second paragraph, you can briefly explain your reasons for resigning. It’s essential to be professional in this paragraph and avoid mentioning negative aspects of the company or your colleagues. Keep it simple and to the point.

In the third paragraph, it’s courteous to thank your employer for the opportunity to work with them. You can mention what you have gained from your time with your employer, whether it’s professional skills or a positive work environment.

The fourth, optional paragraph is where you can offer to help with the transition for your replacement. This can include training the new employee or answering any questions they may have.

Lastly, end your letter with a courteous closing message. You can express your gratitude again or express your best wishes for the future of the company.

Use a professional formatting style for your letter of resignation. A standard business letter format includes your contact information, the date, and your employer’s contact information. Make sure to use clear and legible fonts, such as Times New Roman or Arial, with an appropriate font size.

It’s important to deliver your resignation letter in person if possible. This way, you can have an opportunity to discuss your reasons for resigning with your employer and ensure that all necessary arrangements have been made.

In conclusion, a well-structured letter of resignation reflects professionalism and ensures a positive relationship with your current and future employers. Make sure to include the essential content, format it professionally, and deliver it in person if possible.

Sample Letter Of Resignation – Personal Reasons

Dear [Manager’s Name],

I am writing this letter to inform you that I have made the difficult decision to resign from my position as [Your Position] at [Company’s Name]. Unfortunately, due to a personal situation that has come up, I am no longer able to continue working with the company and I have decided to pursue other opportunities that are more in line with my current needs.

I want to express how much I have enjoyed working with my colleagues and how grateful I am for the opportunities this position has granted me. I have had the chance to learn from experiences that will prove to be valuable for my future endeavors.

Please let me know how I can make the transition process smoother and easier for the team. I ensure that I will work diligently until [Resignation Date] to wrap up my current projects and to organize everything that can help my successor take over the responsibilities with ease.


[Your Name]

Tips for Writing an Effective Resignation Letter

Resigning from a job can be a nerve-wracking experience, but writing a resignation letter can help make the process smoother. Here are some tips to follow when drafting your letter of resignation:

  • Be professional and courteous: Avoid including negative remarks about your employer or colleagues and instead focus on emphasizing the positive experiences and opportunities you had while working there.
  • State your reason for leaving: Be clear and concise about why you are resigning. Whether it’s due to personal reasons, a new job opportunity, or relocating, provide a brief explanation in your letter.
  • Give appropriate notice: Check your employment contract or company policy to determine how much notice you are required to give, and ensure that you adhere to it. Generally, two weeks’ notice is standard, but some companies may require more time.
  • Express gratitude: Show appreciation for the time and opportunities given to you by your employer. Thank them for their support and guidance during your time there.
  • Offer to assist with the transition: If possible, offer to help train your replacement or assist in any way you can to make the transition as smooth as possible. This will show your professionalism and dedication to your job, leaving a positive lasting impression.
  • Proofread and edit: Before submitting your resignation letter, ensure that it is well-written and free from grammatical errors, and that it accurately conveys your message.

Following these tips can help you write an effective resignation letter that represents you in a positive light and leaves a good impression on your employer.

FAQs related to Sample Letter Of Resignation Letter

What is a resignation letter?

A resignation letter is a formal letter that an employee writes to their employer to announce their intention to leave the company.

Why do I need to write a resignation letter?

A resignation letter is expected by most employers as a standard part of the resignation process. It can also serve as a record of your notice and intentions in case of any disputes that may arise later on.

When should I submit my resignation letter?

You should submit your resignation letter at least two weeks before your intended last day of work. However, some companies may require that you provide more notice than that, so check your employment contract or company policy to find out the specific requirements.

What should I include in my resignation letter?

Your resignation letter should include the date of your resignation, the reason for your resignation, your intended last day of work, and a thank you to your employer.

What tone should I use in my resignation letter?

You should write your resignation letter in a professional and cordial tone. You can express gratitude for the opportunities provided to you by your employer but avoid being negative or critical about the company or your experience there.

Can I submit a resignation letter via email?

Yes, you can submit your resignation letter via email. However, it’s generally recommended to provide a hard copy of the letter as well, particularly if you’re leaving on less than ideal terms.

Do I need to explain my reasons for resigning?

You’re not obligated to provide a reason for your resignation, but it can be courteous to do so, particularly if your reason for leaving is not related to any issues with the company or your work there.

How do I sign off my resignation letter?

You can sign off your resignation letter with a formal closing statement, such as “Sincerely” or “Best regards,” followed by your name and signature.

Thanks for Reading!

I hope this article on the “Sample Letter of Resignation Letter” has been informative and helpful to you. Whether you’re leaving a job or simply curious about the process, it’s always good to know the right way to approach a resignation letter. Remember that resigning from a job doesn’t have to be a negative experience – it can be an opportunity to move on to bigger and better things. If you need more guidance on how to navigate the working world, check back on this blog for more articles. Thanks again for reading!