Have you made the tough decision to resign from your current job? Congratulations on making a courageous move! However, once you’ve made up your mind to leave, it’s important to communicate your resignation in a professional manner. This is where sending a letter of resignation via email comes in handy.
Nowadays, sending letters of resignation through email is not only common but also convenient. The good news is that this process can be made super easy with the help of templates and examples available online. You can find a plethora of resignation templates, edit them as needed, and hit ‘send’ when ready.
However, just because the process is easy doesn’t mean you should overlook its importance. The resignation letter is your opportunity to express gratitude to your employer for the opportunity to work with them, as well as formally announce your departure. A well-crafted letter of resignation can leave a positive impression on your former employer, paving the way for excellent references and future networking opportunities.
In this article, we’ll walk you through sending a letter of resignation via email, discuss what to include, and provide examples to make the process as smooth as possible. So, let’s dive in!
The Best Structure for Sending Letter of Resignation Via Email
Resigning from a job can be a daunting process, but sending a letter of resignation via email can make the process a lot easier. However, it’s important to know what the best structure for sending a letter of resignation via email is to ensure that your resignation is professional and well-received by your employer. In this article, we’ll explain the best structure for sending a letter of resignation via email, so you can resign from your job with confidence.
Firstly, start your email by addressing your employer or manager by their first name and thanking them for the opportunity to work for the company. This shows that you’re respectful and grateful for the time you’ve spent at your job. You can also mention specific things that you’ve enjoyed about the job or what you’ve learned during your time there.
In the next paragraph, you should state your intentions to resign from your job. It’s important to be clear and concise in this paragraph, so your employer knows exactly what your email is about. You should also include the date that your resignation will be effective, which is usually two weeks from the date of your email.
After you’ve stated your intentions to resign, it’s a good idea to offer your assistance with the transition process. This could include training a replacement or providing information on your current projects. This shows that you’re professional and willing to help the company even after you’ve resigned.
Finally, end your email on a positive note and reiterate your gratitude for the opportunity to work for the company. You can also include your contact information in case your employer needs to reach out to you in the future. It’s important to leave a positive impression in case you need a reference in the future.
In conclusion, the best structure for sending a letter of resignation via email is to start by addressing your employer and thanking them for the opportunity to work for the company, state your intentions to resign, offer your assistance with the transition process, and end on a positive note. By following this structure, you can resign from your job in a professional manner that ensures the possibility of future job opportunities with the company or positive references.
7 Sample Letters of Resignation via Email
Sample Letter of Resignation Due to Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Job Title] at [Company Name]. The reason for this is purely personal and I want to ensure that my family comes first.
It has been an incredible experience working with such a talented group of individuals and I will always cherish the memories we have created together. However, I cannot continue working at this position, given my current life circumstances.
Please let me know if there is anything I can do to assist with the transition during my remaining time at the company. I am available to answer any questions you may have regarding my workload and responsibilities.
Thank you for your understanding and support during this time.
Best regards,
[Your Name]
Sample Letter of Resignation Due to Health Issues
Dear [Manager’s Name],
It is with great sadness that I must submit my resignation from my current position as [Your Job Title] at [Company Name]. Unfortunately, I have been experiencing some health issues that require me to step down from my role.
I am grateful for the opportunities that [Company Name] has provided me thus far and will always remember the amazing team that I have had the pleasure of working with. However, I must prioritize my health at this time, in the best interest of myself and the company.
Please let me know if there is anything I can do to assist during this transition period. I will work with you closely to ensure a smooth handover of my tasks and responsibilities.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Sample Letter of Resignation Due to Family Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Job Title] at [Company Name], effective immediately. My decision is based solely on family reasons, and I need to dedicate more time to my family at this stage.
I want to express my deepest gratitude to you and your team for your constant support and guidance during my time here. My experience at [Company Name] has been extraordinary, and I will forever value the relationships I have built here.
Please let me know if there is anything I can do to help in the transition process. I am happy to provide all the necessary information and support during this time.
Thank you once again for everything.
Sincerely,
[Your Name]
Sample Letter of Resignation for a Better Opportunity
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position as [Your Job Title] at [Company Name]. I have accepted an offer from another company, and it is an opportunity that I cannot pass up.
I want to express my heartfelt thanks to all my colleagues at [Company Name] for making my stay here an unforgettable experience. I have learned so much from my time here, and I will always look back on this period with fondness.
Please let me know if there is anything I can do to assist during the transition period. I am happy to help in any way possible.
Thank you again and best regards.
Sincerely,
[Your Name]
Sample Letter of Resignation Due to Workplace Environment
Dear [Manager’s Name],
It is with great regret that I submit my resignation from my position as [Your Job Title] at [Company Name]. Unfortunately, I no longer feel comfortable in the workplace environment here and believe it is in my best interest to find a new position.
I would like to express my appreciation for all the learning opportunities and experiences that I have gained from working at [Company Name]. Nevertheless, it is with a heavy heart that I am forced to resign from this position.
Please let me know if there is anything I can do to facilitate the transition. I am happy to assist in any way I can.
Thank you for understanding,
Sincerely,
[Your Name]
Sample Letter of Resignation Due to Relocation
Dear [Manager’s Name],
I am writing to submit my resignation from my position as [Your Job Title] at [Company Name]. My family and I will soon be relocating to [City Name], which makes it impossible for me to continue working at [Company Name].
I would like to thank everyone I had the opportunity to work with during my time here. It has been an honor to be part of such a dedicated team and to have contributed to the success of the company.
Please let me know if there is anything I can do to ensure a smooth transition. I am committed to making sure that all the necessary handovers are done correctly and efficiently.
Thank you again for your understanding and support during this time.
Sincerely,
[Your Name]
Sample Letter of Resignation Due to Career Change
Dear [Manager’s Name],
I am writing to submit my resignation from my position as [Your Job Title] at [Company Name]. After much consideration and reflection, I have decided to change my career path and pursue a new opportunity outside of the company.
I am grateful for the experiences I have gained, the skills I have developed, and the colleagues I have worked with during my time here. While I am leaving with a heavy heart, I am excited for the new challenges that lie ahead.
Please let me know if there is anything I can do to assist with the transition or help in any way. I am committed to ensuring a smooth and seamless transition.
Thank you again for everything.
Sincerely,
[Your Name]
Tips for Sending Letter of Resignation via Email
Resigning from a job can be a difficult decision, and sending a letter of resignation via email can feel impersonal. However, in today’s digital age, it has become an accepted way of communication. Here are some tips to make the process go smoothly:
- Use a professional email address: Make sure the email address you are using is professional and appropriate. Avoid using email addresses that are personal or contain slang or vulgar language. It’s best to use an email address that includes your full name.
- Be clear and concise: It’s important to clearly state your intention to resign in the first sentence of the email. Keep the email short and to the point, and include your last working day. Be honest but avoid being negative about your reasons for leaving.
- Express gratitude: Thank your employer and colleagues for the opportunities and experiences you have had while working at the company. This will show that you are leaving on good terms and appreciate what you have learned from your job.
- Offer to help: Offer to help with the transitioning process and provide contact information in case your employer needs to reach you after your departure. This shows that you are willing to assist and makes the process easier for everyone involved.
- Proofread your email: Before hitting send, make sure you proofread your email for any errors or mistakes. Ensure that the tone is professional and respectful. It’s best to have someone else read over the email as well to catch any errors you may have missed.
By following these tips, you can make sending your letter of resignation via email a smooth and professional process.
FAQs Related to Sending Letter of Resignation Via Email
What should I include in my resignation email?
You should include the date of your resignation, the reason for your resignation (if you’re comfortable sharing), a thank you to your manager and colleagues, and any necessary next steps for the transition.
Is it appropriate to resign via email?
While it’s always better to resign in person, email is an acceptable method of resigning if it’s not possible to do it face-to-face. However, it’s important to make sure your email is professional and respectful.
What is the best time to send my resignation email?
The best time to send your resignation email is during normal business hours on a weekday. This will give your manager and colleagues enough time to prepare for your departure and plan for the transition.
Should I cc anyone in my resignation email?
If there are individuals who need to be aware of your resignation, such as HR or your manager’s manager, you should consider cc’ing them on your resignation email.
Do I need to provide a notice period in my resignation email?
It’s recommended that you provide a notice period in your resignation email. The standard notice period is two weeks, but this may vary depending on your company’s policies and your role.
How long should my resignation email be?
Your resignation email should be brief and to the point, but it should include all the necessary information. Aim for a length of about one to two paragraphs.
Should I include negative feedback in my resignation email?
No, it’s not appropriate to include negative feedback in your resignation email. This can burn bridges and harm your professional reputation. Keep your email positive and professional.
Can I change my mind after sending my resignation email?
If you change your mind after sending your resignation email, you should speak with your manager as soon as possible and try to work out a solution. However, once your resignation has been accepted, it’s difficult to retract it without damaging your professional reputation.
Say Farewell in Style!
It’s never easy saying goodbye, especially when it comes to leaving a job. However, sending a letter of resignation via email can be a more comfortable and efficient way to bid farewell. In just a few clicks, you can express your gratitude and leave a lasting impression. We hope you’ve enjoyed reading our article and that it’s provided you with some handy tips. Don’t forget to drop by again soon – we’ll be sharing more valuable insights to help you step up your career game!