So, you’ve finally made the tough decision to leave your job. Congratulations on taking a step towards finding a better work-life balance or pursuing a new career path. But now comes the even tougher decision: Should I write a resignation letter or email?
It’s a common question, and the answer isn’t always crystal clear. On one hand, a resignation letter can convey professionalism and gratitude towards your soon-to-be former employer. On the other hand, an email is a quicker and more efficient way to communicate your departure.
The good news is that there are plenty of examples of both resignation letters and emails available online. You can use them as a starting point and edit them as needed to fit your unique situation and personality.
At the end of the day, the most important thing is to communicate your departure in a respectful and courteous manner, regardless of whether you choose to write a letter or send an email. After all, you never know when your paths may cross again in the future.
So take a deep breath and review the examples available to you. And remember, this isn’t goodbye forever – just a new chapter in your career.
The Best Structure for Should I Write a Resignation Letter or Email
When it comes time to resign from your job, one question that often arises is whether or not to write a resignation letter or email. While both options are suitable, there are pros and cons to each, and choosing the right option depends on your preferences and the circumstances surrounding your departure.
Resignation Letter
A resignation letter is a formal document that serves as a record of your departure. It is typically printed on company letterhead and signed by you before being handed to your employer in person or via mail. A resignation letter should include:
- Your intention to resign
- The date of your last day of work
- A line thanking your employer for the opportunity of working in the company
- Your willingness to assist in the transition process to your successor
A resignation letter is ideal for those who prefer a formal approach and want a tangible document to prove their resignation. It is also useful in situations where you want to leave a good impression on your employer and maintain a positive relationship with them.
Resignation Email
A resignation email is a more informal method of resigning and is suitable for individuals who have built a more casual relationship with their employer. It is typically sent via email and should include:
- Your intention to resign
- The date of your last day of work
- A line thanking your employer for the opportunity of working in the company
- Your willingness to assist in the transition process to your successor
A resignation email is ideal for those who prefer a more direct approach or are pressed for time and cannot hand in a physical letter. It is also useful in situations where your employer works remotely or you have a more distant relationship with them.
Final Thoughts
Ultimately, the best option for resigning depends on your relationship with your employer and what feels most comfortable to you. Be sure to give ample notice before your departure and offer to assist in the transition process. By doing so, you’ll leave your employer a positive impression and make the separation process smoother for everyone involved.
Should I Write A Resignation Letter Or Email?
Resigning due to personal reasons
Dear [Manager’s Name],
I am writing this resignation letter/email to inform you that I have decided to resign from my position as [Your Job Title] due to personal reasons. While this has been a difficult decision for me, I feel that it is in the best interest of both myself and the company.
I want to express my gratitude for the opportunities that this job has given me. I have learned a great deal and the experience has been invaluable. Please let me know how I can assist with the transition process.
Thank you for your understanding and support during my time at the company.
Sincerely,
[Your Name]
Resigning due to a better job opportunity
Dear [Manager’s Name],
I am writing to resign from my position as [Your Job Title] due to a better job opportunity that has presented itself. While I have greatly appreciated the opportunity to work here, I feel that this new role is more aligned with my career goals and aspirations.
I want to thank you and the team for all the support and guidance you have given me during my time here. I have learned a lot, and I am confident that I will be able to apply what I have learned in my new role.
Please let me know how I can assist with the transition process. I am happy to help train my replacement and ensure that everything runs smoothly.
Thank you again for everything.
Sincerely,
[Your Name]
Resigning due to health reasons
Dear [Manager’s Name],
I regret to inform you that I must resign from my position as [Your Job Title] due to health reasons. This has not been an easy decision for me to make, but I am afraid that I must prioritize my health at this time.
I want to express my gratitude for the support and encouragement that I have received during my time here. This job has been a valuable experience for me, and I appreciate all that the company has done for me.
Please let me know how I can assist with the transition process. I want to ensure that everything runs smoothly and that my replacement is well-equipped to take over my responsibilities.
Thank you for your understanding.
Sincerely,
[Your Name]
Resigning due to relocation
Dear [Manager’s Name],
It is with sadness that I am writing to resign from my position as [Your Job Title] due to relocation. My family and I will be moving to a new city, and unfortunately, this job is not able to be transferred.
I want to express my gratitude for the support and opportunities that I have been given during my time here. This job has been a valuable experience for me, and I appreciate all that the company has done for me.
Please let me know how I can assist with the transition process. I am happy to help train my replacement and ensure that everything runs smoothly.
Thank you for your understanding.
Sincerely,
[Your Name]
Resigning due to a change in career path
Dear [Manager’s Name],
It is with a heavy heart that I am writing to resign from my position as [Your Job Title] due to a change in my career path. While I have enjoyed learning and growing in this role, I have realized that my future career aspirations lie elsewhere.
I want to express my thanks for the support and opportunities that I have been given during my time here. This job has been a valuable experience for me, and I appreciate all that the company has done for me.
Please let me know how I can assist with the transition process. I am happy to help train my replacement and ensure that everything runs smoothly.
Thank you for understanding and for making this job an enjoyable experience.
Sincerely,
[Your Name]
Resigning due to a toxic work environment
Dear [Manager’s Name],
It is with regret that I am writing to resign from my position as [Your Job Title] due to a toxic work environment. While I have greatly appreciated the opportunity to work here, I have found that my experience has been marred by [specific examples].
I want to stress that this decision is not one that I have made lightly. I have tried to work through these issues, but unfortunately, they have become unbearable. I hope that this feedback can be used constructively to improve the work environment for others.
Please let me know how I can assist with the transition process and ensure that everything runs smoothly.
Thank you for your understanding.
Sincerely,
[Your Name]
Resigning due to retirement
Dear [Manager’s Name],
As you are aware, I have dedicated much of my career to [Company Name]. It is with mixed emotions that I am writing to inform you of my decision to retire.
I can’t thank the company enough for providing me with many opportunities and experiences throughout my tenure here. I am grateful to have been associated with a company that provides not only a valued service but also an environment that cultivates professional and personal growth.
I will do my best to ensure a smooth transition over the next few weeks. Please let me know what further steps I can take to assist in this process.
Thank you again for your guidance and support.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter or Email
If you have decided to quit your job, it is important to write a resignation letter or email to your employer. This letter or email serves as a formal notification of your intent to leave the company. Here are some tips to help you write a professional resignation letter or email:
- Be direct and to the point: Your resignation letter or email should clearly state that you are resigning from your position. Avoid beating around the bush or using ambiguous language that might confuse your employer.
- Express gratitude: Regardless of your reasons for leaving, it is important to express your gratitude to your employer and the company for the opportunities they provided during your time there. This could include thanking your superiors and coworkers for their support, guidance and friendship.
- Offer to help with the transition: If you want to ensure a smooth transition for the company after your departure, you can offer to help train your replacement or assist with any other tasks that might be required during the handover process.
- Provide a notice period: According to professional etiquette, employees are generally required to provide a notice period of at least two weeks before leaving a job. Make sure you are aware of the notice period required by your company and state it clearly in your resignation letter or email.
- Keep it professional: A resignation letter or email should be a formal document that maintains a professional tone and language. Refrain from venting about your personal issues or grievances that led to your decision to leave. Remember that this letter or email is going to be part of your permanent record in the company.
- Be prepared for a discussion: After receiving your resignation letter or email, your supervisor or HR department may want to discuss the reasons behind your decision to leave. Make sure you are prepared to handle any questions or concerns they may have, and remain calm and professional throughout the conversation.
- Proofread, proofread and proofread: To avoid any embarrassing mistakes or misunderstandings, it is vital that you proofread your resignation letter or email carefully before sending it. Check for spelling errors, grammatical mistakes or punctuation errors that might diminish the professional nature of your letter or email.
By following these tips, you can write a professional resignation letter or email that effectively communicates your intent to leave the company while maintaining a positive relationship with your employer. Remember, leaving a job is a critical career move, so make sure you handle it gracefully and professionally to maintain your reputation and future prospects. Good luck!
Should I Write A Resignation Letter Or Email
What is the difference between a resignation letter and email?
A resignation letter is a formal document that is printed and signed, whereas an email is a more informal way of communicating. It is recommended to submit a resignation letter if the company has a policy in place requiring it.
Why should I consider submitting a resignation letter?
A resignation letter serves as a formal notification to your employer that you will be leaving the company. It also provides a written record of your departure for your personal records and can be used as proof that you resigned when and how you did if any dispute arises later on.
Do I have to provide a reason for my resignation?
It is not necessary to provide a reason for your resignation; however, it is recommended to maintain a professional and polite tone in your letter or email. If you feel comfortable, you may provide a brief explanation for your decision to leave.
Should I include my future plans in my resignation letter?
It is not necessary to include your future plans in the resignation letter. You can keep your letter concise and focus on expressing your appreciation for the company and your colleagues, along with your intention to resign.
Is it okay to submit my resignation via email?
If your company does not have a policy in place regarding how to submit your resignation, it is often acceptable to submit it via email. However, it is recommended to follow up with a physical copy of the resignation letter for your personal records.
What should I include in my resignation letter?
Your resignation letter should include your name, position, the date of your resignation, your employer’s name and contact information, and your signature. It is also a good idea to express your appreciation for your time at the company and the opportunity to work with your colleagues.
How much notice should I provide in my resignation?
Typically, it is recommended to provide at least two weeks’ notice before your intended last day at work. However, this can vary depending on your company’s policy and the terms of your employment contract.
What should I do after submitting my resignation?
After submitting your resignation, it is recommended to maintain a professional and positive attitude during your remaining time at the company. You should ensure that you have completed all of your outstanding assignments and duties before leaving and offer to assist with training your replacement if possible.
Say It Your Way!
So, should you write a resignation letter or email? Ultimately, it depends on your personal preference and the unique circumstances surrounding your resignation. Regardless of which option you choose, remember to keep it professional and respectful. We hope that this article has provided some helpful insights and guidance on how to handle your resignation. Thank you for reading, and be sure to check back soon for more valuable career advice!