Are you considering resigning from your job in New Zealand? Whether it’s to pursue new career opportunities or to take a break from work, a resignation letter is an important step to ensure a smooth transition. Fortunately, there are resignation letter templates available in New Zealand that can help make the process easier.
With just a few clicks, you can find examples of resignation letters and edit them as needed to suit your specific situation. Whether you want to keep it short and sweet or provide more details, there’s a template that will fit your needs.
Saying goodbye to a job can be a bittersweet experience, but with the help of a resignation letter template, you can make it a professional and respectful one. So why not take advantage of these resources and make the journey to your next adventure a little easier?
The Best Structure for a Resignation Letter Template in New Zealand
If you have decided to resign from your job in New Zealand, it’s important to do it in a professional manner. One way to do this is by writing a resignation letter. A resignation letter is a formal way of informing your employer that you are leaving your job. Here is the best structure for a resignation letter template in New Zealand.
1. Start with a professional greeting
Begin your letter with a professional greeting such as “Dear [Employer’s Name]”. If you have a good relationship with your employer, you may also include a personal greeting such as “Hi [Employer’s Name]”.
2. State your intention to resign
In the first paragraph, state that you intend to resign. Be clear about the date of your resignation and the reason for leaving. Keep it brief and to the point.
3. Express your gratitude
In the second paragraph, express your gratitude to your employer and colleagues for the opportunities and experiences you have had while working with them. Be sincere and specific about the things you have appreciated.
4. Provide assistance during the transition
In the third paragraph, offer to help with the transition. This could include training a replacement, completing outstanding projects or tasks, or providing information on your role. Show that you are committed to ensuring a smooth transition and a positive outcome for your employer.
5. End with a professional closing
In the closing paragraph, restate your intention to resign and thank your employer again for the opportunity to work with them. End the letter with a professional closing such as “Sincerely” or “Best wishes”.
6. Provide your contact details
Include your contact details such as your phone number and email address so that your employer can reach out to you if needed.
In conclusion, following the above structure for a resignation letter template in New Zealand will help you to leave your job on a positive note. Remember to keep it professional and polite, and to express your gratitude for the opportunities and experiences you have had while working with your employer.
New Zealand Resignation Letter Templates
Resignation Due to Family Commitments
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation as [Your Job Title] at [Company Name], effective [Resignation Date]. My decision to leave the company has not been an easy one, but I have had to make this difficult choice due to family commitments that require my utmost attention.
Please know that I am grateful for the opportunities provided to me during my time at the company. I have learned and grown a lot in my role, and I will always be grateful for the experience.
Thank you again for everything and please let me know how I can assist during the transition period.
Best regards,
[Your Name]
Resignation Due to Health Reasons
Dear [Manager’s Name],
I regret to inform you that I am resigning as [Your Job Title] at [Company Name], effective [Resignation Date]. Unfortunately, my health has taken a significant turn for the worse, and I am no longer able to continue working at the company.
It has been a difficult decision because I have enjoyed working with the team and am proud of what we have accomplished together. However, I must prioritize my health and well-being during this time.
Thank you for your understanding and support during these challenging times. I hope to have a smooth transition and provide assistance to ensure a seamless transfer of my responsibilities.
Sincerely,
[Your Name]
Resignation Due to Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Job Title] at [Company Name], effective [Resignation Date]. I have come to this decision mainly due to personal reasons that require my attention and focus at this time.
I appreciate the opportunities that I have received during my tenure at the company and will always cherish the relationships that I have formed, both personally and professionally. I understand that my departure may cause inconvenience and disruption, and please know that I am committed to ensuring a smooth and seamless transition.
Thank you for your understanding and for being an essential part of my professional journey. I wish the company continued success.
Sincerely,
[Your Name]
Resignation Due to New Job Opportunity
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation as [Your Job Title] at [Company Name], effective [Resignation Date]. I have recently received a new job offer that aligns with my career aspirations, and sadly, this means that I must tender my resignation.
I want to thank the company for the incredible opportunity and the knowledge and experience that I have gained throughout my years of service. I appreciate how supportive and encouraging you have been throughout my time here and how much I have learned under your leadership.
Thank you again for the opportunity and for making my time at [Company Name] so enjoyable. I will make sure to help during the transition and ensure that my departure is as seamless as possible.
Best regards,
[Your Name]
Resignation Due to Relocation
Dear [Manager’s Name],
I am writing to formally tender my resignation as [Your Job Title] at [Company Name], effective [Resignation Date]. My spouse has received a job offer in another city, and I must relocate with my family to be closer to our support network.
Please know that this decision was not an easy one, and I am grateful for the opportunities that I have been given during my tenure at the company. Working with each of you has been an excellent learning experience, and I appreciate the care and consideration that I have received during my time here.
Thank you for your support, understanding, and guidance throughout this time. I will ensure that my transition is seamless and will work with the team to provide as much support as possible during this period.
Yours sincerely,
[Your Name]
Resignation Due to Retirement
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation as [Your Job Title] at [Company Name], effective [Resignation Date]. After much consideration, I have decided to retire and step away from the workforce to pursue new interests.
I would like to take this opportunity to express my deep sense of gratitude to the company for providing me with this opportunity to work alongside such a talented team. I have learned a great deal from my colleagues over the years and will cherish the memories and relationships created during my time here.
Thank you for your support, kindness, and understanding during the years that I have served under your leadership. I will miss the company and the team and wish you all the best in your future endeavors.
Yours sincerely,
[Your Name]
Resignation Due to Better Pay
Dear [Manager’s Name],
I regret to inform you that I am resigning as [Your Job Title] at [Company Name], effective [Resignation Date]. I have been presented with a job opportunity elsewhere that offers better pay, and I cannot continue working at the company under my current financial conditions.
Please understand that this decision was not an easy one. I have a tremendous amount of respect for the company and the team that I have worked with and am sorry for the inconvenience caused. I appreciate the opportunities that I have received while at [Company Name] and will always be grateful for the professional growth and development that I have experienced.
Thank you again for your understanding and support during this time. Please let me know how I can help during the transition period to ensure that my duties are handed over seamlessly.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter Template in New Zealand
Resigning from your job can be a difficult decision, but once you’ve reached that point, it’s important to handle your resignation professionally. One of the most important steps in this process is to write a resignation letter. Here are several tips for creating a resignation letter template in New Zealand:
- Start with a professional tone – Your resignation letter should have a professional and respectful tone, regardless of your reason for leaving. Even if you have had a negative experience at your job, it’s important to keep your letter positive and focused on your plans for the future.
- Keep it concise – While it can be tempting to use your resignation letter as an opportunity to air grievances or offer suggestions for improvement, it’s best to keep your letter brief and to the point. Your letter should be no more than a page.
- Provide notice – In New Zealand, it is common courtesy to provide your employer with at least two weeks’ notice before your last day of work. This notice should be included in your resignation letter.
- Express gratitude – Even if you’re leaving a job because you’re dissatisfied, it’s important to express gratitude for the opportunities and experiences you’ve had while working there. This can help to maintain a positive relationship with your employer.
- Offer assistance – If you’re able to, offering to assist with the transition process can be a goodwill gesture. You could offer to train your replacement or assist with the handover of your work.
Overall, your goal when writing a resignation letter is to leave a positive impression on your employer. The tips above can help you to achieve this, while also allowing you to move onto the next chapter in your career with clarity and professionalism.
Resignation Letter Template New Zealand FAQs
What is a resignation letter?
A resignation letter is a formal letter written by an employee to inform their employer that they intend to leave their job or position.
Do I need to give a reason for resigning in my resignation letter?
No, you are not required to give a reason for resigning in your resignation letter as per New Zealand employment laws. However, it might be a good idea to provide a brief reason to maintain a positive relationship with your employer.
What should I include in my resignation letter?
A resignation letter should include your name, position, date of resignation, a thank you note, and a brief reason (if any) for resigning. It should also express gratitude towards your employer for the opportunity to work with them and your willingness to assist in the transition process.
How much notice should I give in my resignation letter?
The notice period depends on your employment contract, but the standard notice period in New Zealand is two weeks. However, it is best to give sufficient time, especially if you are working in a senior position or if your resignation might cause inconvenience.
Can I resign via email?
Yes, you can resign via email in New Zealand since it is a legally accepted form of written notice. However, it is recommended to resign in person or over the phone, followed by a written letter for formal documentation.
What if my employer does not accept my resignation?
Your resignation cannot be refused by your employer under New Zealand employment laws. However, you should provide sufficient notice according to your employment contract and follow up with proper communication channels to make sure the transition process goes smoothly.
What if I change my mind after submitting my resignation letter?
You can withdraw your resignation if your employer agrees to it. However, once the resignation has been accepted, it cannot be undone, and you need to serve the notice period as per your employment contract.
Wrapping it up
We hope this article on the resignation letter template in New Zealand has been helpful to you. Remember, always maintain a professional tone and express gratitude when resigning. If you need further assistance, don’t hesitate to seek advice or consult a lawyer. Thanks for reading and we hope to see you back here soon for more helpful articles. Best of luck with your next career move!