The 2 Week Notice Letter – a.k.a. the resignation letter that we’ve all come to know and (sometimes) love. It’s the document that officially signifies the ending of an era, and the beginning of a new one. Whether you’re relocating to a new city, pursuing a different career, or simply ready for a change, it’s important to put in your two week’s notice in a professional and courteous manner. But where do you start? Luckily, there are endless 2 Week Notice Letter examples out there for you to peruse and edit as needed. So sit back, relax, and prepare to bid adieu to your current job with grace and ease.
The Best Structure for a 2 Week Notice Letter Example
If you’ve decided to leave your job and want to do so in a professional and courteous manner, you’ll likely need to write a two week notice letter. But what’s the best way to structure it? Here’s a breakdown to help you craft a letter that’s clear, concise, and respectful.
Start with a polite greeting
Address your letter to your supervisor or manager, using their name and job title. If you’re uncertain about how to address them, it’s better to err on the side of formality. A simple “Dear [Name],” or “Hello [Title],” can work just fine.
Announce that you’re resigning
Get right to the point. State that you’re resigning from your position and the date on which your resignation will take effect. This will give your employer ample time to plan for your departure. It’s a good idea to mention that you’re willing to work with your employer to make the transition as smooth as possible.
Provide a reason for your resignation (if you want to)
You don’t have to provide a reason for leaving, but doing so can help make your resignation less confusing for your employer. If you’re comfortable sharing your reason, do so succinctly and positively. Keep the tone neutral and don’t use the letter to air your grievances.
Thank your employer for the opportunity
Show appreciation for your time at the company. Thank your employer for the opportunity to work there, and mention the skills and knowledge you’ve gained during your tenure. A little bit of gratitude can go a long way.
Offer to help during the transition
It’s important to leave on good terms. Offer to help train your replacement or help in other ways during the transition period. You don’t need to go overboard, but offering some assistance can be a good way to end things on a positive note.
Close with a polite sign-off
End your letter with a professional sign-off. Something simple like “Sincerely,” “Thank you,” or “Best regards” can work well. Then, sign your name.
When crafting your two week notice letter, remember to keep things professional and courteous. Stick to the basics and avoid going overboard with details or emotion. Be succinct and polite, and you’ll be well on your way to a successful resignation.
7 Sample 2 Week Notice Letter Examples
Leaving for a Higher-Paying Job
Dear [Employer Name],
I am writing to inform you that I will be resigning from my position as [Job Title] effective in two weeks from now. I have accepted a position that will offer me better career growth opportunities as well as a higher salary.
I have truly enjoyed my time at [Company Name] and appreciate all that I have learned during my tenure here. I am grateful for the opportunities that have been given to me and have great respect for the company and its employees.
Thank you for your support and understanding in this matter. I am happy to assist in any way possible to ensure a smooth transition for my replacement.
Sincerely,
[Your Name]
Retiring from the Company
Dear [Employer Name],
After much reflection, I have decided to retire from my position as [Job Title] here at [Company Name]. With my retirement, I hope to spend more time with my family and pursue other personal interests.
Working at [Company Name] has been an absolute pleasure and I cannot express my gratitude enough for all that I have learned and experienced during my time here. I have cherished the relationships that I have formed with my colleagues and will miss working with them.
Thank you for allowing me to be a part of the team here at [Company Name], I appreciate all that the company has done for me and fully intend to assist in any way possible during this transitional period.
Sincerely,
[Your Name]
Relocating to Another City
Dear [Employer Name],
It is with regret that I submit my resignation as [Job Title] with [Company Name]. As the result of recent changes, I will be relocating to [City Name] with my family in two weeks’ time and will therefore be unable to continue my employment here.
I would like to express my sincere appreciation for the opportunity to have worked at [Company Name]. The experiences and insight I have gained will stay with me throughout my career, and I am thankful for the support and guidance shown to me by my colleagues and supervisors.
I am committed to assisting with the transition to my replacement and will do everything possible to ensure that the handover process runs smoothly. Please let me know what I can do to assist in this regard.
Warm regards,
[Your Name]
Starting a New Business Venture
Dear [Employer Name],
It is with a heavy heart that I submit my resignation as [Job Title] effective in two weeks’ time to pursue a new business opportunity. The decision was not an easy one, but after much consideration, I have decided to take the leap and start my own business venture.
I would like to take this opportunity to convey my sincere thanks for giving me the opportunity to work at [Company Name]. My time here has been a great learning experience for me, and I have developed many valuable skills that I will carry with me into my new venture. I am especially grateful for the support and encouragement shown by management and my colleagues.
I am committed to ensuring a smooth transition for my replacement and will do everything possible to ensure that the handover process is carried out effectively. Thank you for understanding my situation and for the valuable experience gained while working at [Company Name].
Sincerely yours,
[Your Name]
Career Change
Dear [Employer Name],
Please accept this letter as my resignation from my position as [Job Title] with [Company Name], effective in two weeks from today. As I look to develop my career further, I have come to the difficult decision to make a career change and believe that it is in the best interest of all involved for me to step down from my current role here.
During my time at [Company Name], I have learned a great deal from my colleagues and have developed skills and experience that will stand me in good stead as I continue to progress in my career. I would like to express my deep appreciation to [Employer Name] and all those I have worked with for the support and guidance provided during my time with the company.
I pledge to make the handover to my replacement as seamless as possible and to ensure that all necessary tasks are completed before my departure. I am also happy to assist during the transition period in any way possible.
Thank you once again for the opportunity to develop professionally while being a part of [Company Name].
Best Regards,
[Your Name]
Burnout and Needing a Break
Dear [Employer Name],
After some reflection, I have come to the unfortunate conclusion that I am no longer able to maintain my usual productivity and motivation at work. I have been experiencing burnout lately, and I recognize the effect it is having on my performance. Therefore, it is with deep regret that I tender my resignation as [Job Title] effective in two weeks’ time.
I would like to use this opportunity to thank you for the opportunities granted to me, and for your support and guidance through my tenure here at [Company Name]. The skills and experience I have gained will continue to serve me well in the future, and I am truly grateful for the opportunity.
I am committed to the smooth transition of my duties and projects, and will work tirelessly over the next two weeks to ensure the necessary details are taken care of before my departure. Please let me know what I can do to assist in the process.
Thank you again for everything. I hope you understand that my decision comes purely from the desire to take a much-needed break and recover.
Yours sincerely,
[Your Name]
Unhappy & COVID-19
Dear [Employer Name],
Please accept this letter as my official resignation from my position as [Job Title], effective two weeks from now. Unfortunately, due to the COVID-19 pandemic and my general dissatisfaction with work conditions, I have come to the decision that it is time to move on from my current role with [Company Name].
I would like to express my sincere gratitude for the opportunities given by [Employer Name] and for the valuable experience I have gained during my tenure here. [Company Name] and its employees have been a great resource to me professionally, and I will always be grateful for the exposure and growth opportunities that have been granted to me.
Given the current climate and general dissatisfaction with the working conditions, I have decided to resign from my position effective two weeks from now. I pledge to make the transition process as smooth as possible and do everything within my power to ensure that all necessary information is transferred to my replacement.
Thank you again for the opportunity to be a part of [Company Name] and for all that you have done for me over the years.
Sincerely,
[Your Name]
Tips for Writing a Professional 2 Week Notice Letter
When resigning from a job, it is important to submit a formal notice letter expressing your intention to leave to your employer. Here are some tips to help you write a professional 2 week notice letter.
- Start with a clear statement of resignation:
- Express gratitude:
- Provide professional reasons for leaving:
- Specify the date of your last day:
- Offer to help with the transition:
- End with a positive note:
Begin your letter with a clear statement of your intention to resign from your job position. You can use direct, to-the-point language like, “I am writing to inform you that I will be resigning from my position as [job title] effective [date].”
It’s important to express gratitude and appreciation for the opportunities given to you while working at the company. Thank your employer, managers, and colleagues for the experiences, support, and skills you gained while working at the company.
While you don’t need to explain in detail why you’re leaving, it’s good to provide professional reasons such as career growth, new opportunities, or personal reasons. Avoid discussing negative or irrelevant reasons that may leave a bad impression on your employer.
Specify the last day of your work as per the official two week notice period. This will make it easier for your employer to plan your replacement and ensure a smooth transition of responsibilities when you leave.
Offer to help with the transition by providing assistance with training your replacement, finishing up pending projects, or documenting important processes and systems. This will show your commitment to leaving your job in a professional and responsible manner.
End your letter by showing gratitude again and emphasizing your appreciation for the company and the experiences and skills you gained while working there. End on a positive note for a good impression.
Writing a professional two week notice letter is a crucial step in resigning from your job. Follow the above tips for a smooth and successful transfer of responsibilities. Make sure to take care of remaining items such as vacation days, final paycheck, and returning equipment before your last day to further create a positive professional image in your former company.
2 Week Notice Letter Example
What is a 2 week notice letter?
A 2 week notice letter is a formal resignation letter that an employee submits to their employer to announce that they are leaving the company in two weeks’ time.
Why is a 2 week notice letter important?
A 2 week notice letter is important because it provides a professional and respectful way for an employee to resign from their position while also giving the employer enough time to make arrangements and find a replacement for the job.
What should be included in a 2 week notice letter?
A 2 week notice letter should include the employee’s name, their job position, the date of their final day of work, a brief explanation for their resignation, and a thank you note for the opportunity to work at the company.
When should I submit my 2 week notice letter?
You should submit your 2 week notice letter to your employer at least two weeks before your final day of work. This will give your employer enough time to find a replacement for your job and ensure a smooth transition for both parties.
Can I submit my 2 week notice letter via email?
While it is recommended to submit a 2 week notice letter in-person or via traditional mail, you can also submit it via email if necessary. However, it is important to ensure that your email is professional and formal in tone.
Do I need to give a reason for my resignation in my 2 week notice letter?
While you are not required to give a reason for your resignation in your 2 week notice letter, it is recommended to provide a brief explanation for the decision to leave the company.
What is the purpose of a 2 week notice period?
The purpose of a 2 week notice period is to provide the employer with enough time to make arrangements and find a replacement for the resigning employee while also ensuring a smooth transition for both parties. It also helps to maintain a positive relationship between the employer and employee.
Can my employer reject my 2 week notice letter?
While it is not common, there is a chance that the employer may reject a 2 week notice letter if they deem it inappropriate or if the employee is under a contract that prohibits them from resigning within a certain time frame. However, in most cases, employers accept and acknowledge the 2 week notice letter without any issues.
Saying Goodbye Has Never Been Easier
And there you have it, folks! Your ultimate guide to writing an impressive 2 week notice letter. Stepping down from your position doesn’t have to be a complicated process; just remember to keep it professional and straightforward. Thank you for reading, and we hope our example has helped you in your future endeavors. Don’t forget to drop by for more practical tips and advice! Good luck!