Are you tired of your current job and ready for something new? Well, it’s time to write that resignation email! Sending an email to leave a job can be nerve-wracking, especially if you’re unsure about what to say. But don’t worry, we’ve got you covered. In this article, we’ll provide you with examples that you can use as a template and even edit as needed. So whether you’re leaving for better opportunities or just need a change, keep reading to learn how to craft the perfect resignation email.
The Best Structure for Email to Leave a Job
If you have decided to leave your job, you might want to make a formal announcement to your employer through an email. The email should be well-structured and written appropriately to avoid any scope of negative consequences. Here is the best structure to follow when drafting an email to leave your job.
The Subject Line: The subject line of your email should be concise and clear. It should contain the purpose of your email in just a few words. For instance, “Resignation Letter – Your Name” or “Notice of Resignation – Date.” This makes it easier for the recipient to prioritize your email and respond accordingly.
The Salutation: Start your email with a professional and respectful greeting. Address your direct manager or HR representative with their proper title, for example, “Dear [Manager’s Name]” or “To Whom It May Concern.”
The Opening Paragraph: Begin with the intention of the email. Express your gratitude for the opportunities the employer provided and state that you have decided to resign from your position. Indicate your last working date and mention that you are willing to assist in the handover process if necessary.
The Body Paragraph: In the second paragraph, communicate the reason behind your resignation. Try to avoid being negative and keep a positive tone. You may express that you have received a better career opportunity, seek better work-life balance, or want to explore other career options.
The Closing Paragraph: In the last paragraph, let your employer know that you will ensure the smoothest transition during your notice period. Express your willingness to train new employees or assist in finding a replacement. Finally, thank them again for the support, learning opportunities, and growth you have had during your employment.
The Closure: End your email with a professional and warm goodbye. Sign off with your name, your job title, and your contact information.
By using the above email structure, you can ensure that your email leaves a positive impression on your employer. Always remember that a final email to your employer is critical and a professional representation of your personality and work ethics.
7 Email Templates to Resign from Your Job
Leaving Due to Lack of Growth Opportunities
Dear [Manager’s Name],
I hope this email finds you well. It is with a heavy heart that I have to resign from my position at [Company Name] effective [Date]. Although I have enjoyed working with the team and learned a lot during my time here, I have decided to pursue other opportunities that align better with my career goals and professional aspirations.
While with [Company Name], I have had the pleasure of working on exciting projects and working alongside a talented team. However, despite my contributions and commitment to the company, there has been a lack of growth opportunities for me to grow or take on new challenges in the role. I have given this decision a lot of thought and believe it is time for me to move on to explore new avenues in my career.
I want to express my gratitude for the opportunities I had to work and learn with everyone at [Company Name]. The skills and knowledge I have gained from my time here are invaluable and will continue to serve me in my future career endeavors.
Please let me know if there is anything I can do to ensure a smooth transition in the coming weeks. I will do everything I can to ensure my handover is as seamless as possible.
Best regards,
[Your Name]
Leaving for Personal Reasons
Dear [Manager’s Name],
I want to begin by expressing my sincere gratitude for the opportunity to work with such a great team at [Company Name]. However, it is with deep regret that I have to resign from my position effective [Date].
Due to unforeseen personal circumstances, I have had to make the difficult decision to prioritize my family and personal needs over my professional goals. I understand the inconvenience and added workload that my resignation may cause, but please know that it is a necessary step for me to take to ensure the well-being of my loved ones.
I have always appreciated the support and guidance I have received from both my manager and colleagues during my time here. Your kindness and understanding have made a significant impact on my experience at [Company Name], and I am grateful for the memories and opportunities I have had.
I will work diligently to ensure a smooth handover process and support my replacement in any way I can.
Wishing [Company Name] continued success in the future.
Sincerely,
[Your Name]
Leaving for Health Reasons
Dear [Manager’s Name],
I hope this email finds you well. It is with a heavy heart that I must resign from my position at [Company Name], effective [Date]. Unfortunately, due to recent health complications, I must take time off to focus on my recovery and prioritize my well-being.
I am grateful for the opportunities and experiences I have had while working at [Company Name]. Your guidance and support have helped me grow both professionally and personally. I will always cherish the memories I have created with each and every one of you.
While I know that my resignation may cause an inconvenience, I will do my best to ensure a smooth transition. Please let me know what I can do to aid in the process.
Thank you for your understanding and for being a supportive team throughout my time here.
Best regards,
[Your Name]
Leaving for Better Opportunities
Dear [Manager’s Name],
I hope this email finds you well. It is with both excitement and sadness that I must let you know that I will be resigning my position at [Company Name], effective [Date]. After much consideration and evaluation of my career goals, I have decided to pursue other opportunities that will help me advance in my field.
I am grateful for the experiences and opportunities I have had while working at [Company Name]. I have learned so much and grown both personally and professionally during my time here, and for that, I am grateful.
I understand that my decision may create an inconvenience, and I am more than happy to assist in the transition in any way I can. Please let me know how I can be of help.
I want to thank you and the whole team for being a supportive, kind, and understanding group to work with. Your guidance and support have been invaluable, and I will always be grateful for my time here.
Please keep in touch and let’s stay connected.
Sincerely,
[Your Name]
Leaving due to Commute
Dear [Manager’s Name],
I hope this email finds you well. It is with a heavy heart that I must resign my position at [Company Name], effective [Date]. The reason for my resignation is due to the distance of my commute, which has been taking a significant toll on my physical and mental well-being.
It has been an excellent experience working with you and the team at [Company Name]. I have had the chance to work on exciting projects, learn new skills, and grow my professional expertise. I am grateful to have had the opportunity to be part of such a fantastic team. However, the excessive time and fatigue resulting from my commute make it unsustainable for me to continue in the role.
I understand that my decision may cause an inconvenience and would like to ensure a smooth handover of any duties and responsibilities. Please let me know how I can best assist in that process.
Thank you for the opportunity to work at [Company Name] and for being such a supportive and hardworking team.
Best regards,
[Your Name]
Leaving for Higher Education
Dear [Manager’s Name],
I hope this email finds you well. It is with mixed emotions that I must inform you of my resignation from my position at [Company Name], effective [Date]. I have been accepted into a higher education program that offers me a chance to enhance my knowledge and skills in my field of interest.
Working at [Company Name] has been an incredible experience, and I am grateful for the opportunities and support I have received throughout my time here. I have learned valuable skills and had the opportunity to work on exciting projects that have significantly contributed to my professional growth. However, this opportunity will provide me with a chance to push my career further.
I understand that my decision may cause an inconvenience, and I will do everything possible to ensure a smooth handover and transition. Please let me know what I can do to make the process easier for everyone.
I want to thank you and the whole team at [Company Name] for being supportive and providing me with a positive work environment that has contributed to my overall professional development.
Sincerely,
[Your Name]
Leaving for a Change in Career Path
Dear [Manager’s Name],
I hope this email finds you well. I am writing to inform you of my resignation from my position at [Company Name], effective [Date]. I have given it much thought and evaluation of my career goals, and I believe it is time for me to explore a new path.
It has been an incredible journey working with you and the team at [Company Name]. I have had the opportunity to work on exciting projects, learn new skills, and work alongside amazing colleagues. However, after much consideration, I have decided to pursue a new career path that aligns better with my professional goals.
I understand that my decision may cause an inconvenience, and I apologize for any inconvenience my departure may cause. I will work diligently to ensure the transition is as smooth as possible. Please let me know what I can do to make that process more accessible.
I want to express my appreciation for the opportunities and experiences I have gained while working with [Company Name]. Your guidance and support have been invaluable, and I am grateful for the memories and professional development I have obtained.
Sincerely,
[Your Name]
Tips for Emailing to Leave a Job
Leaving a job is a difficult decision and sending that final email can be just as stressful. Keep in mind that your email is a professional correspondence that will leave a lasting impression on your current employer, so make sure to get it right. Here are some tips to help you out:
- Use a professional and concise subject line that clearly states your intention to resign. For example, “Resignation Letter – Your Name”
- Begin your email by addressing your direct supervisor or manager and express your gratitude for the opportunity to work with the company.
- Provide a brief reason for your departure and keep it professional. Avoid any negative comments about the company or your colleagues.
- Offer to help with the transition and make it clear that you’ll be available to assist with any handover of responsibilities.
- Be prepared to discuss the terms of your departure, such as the date of your last day, your remaining work, and any outstanding tasks.
- End the email on a positive note and reiterate your appreciation for the opportunity and the team you have worked with.
- Proofread your email multiple times and ensure that it maintains a professional tone throughout.
Remember to stay professional and remain on good terms with your employer even if you’re leaving under difficult circumstances. Don’t forget that your employer could be a useful reference in the future, so keep your correspondence respectful and professional.
Although sending that final email can be nerve-wracking, these tips will help you craft a well-written, polite, and professional resignation letter. Remember to keep it short and sweet, and always maintain a positive tone. Good luck!
FAQs related to Email To Leave A Job
What should be the subject line of the email to leave a job?
The subject line should be clear and to the point. You may include the position you are resigning from and the date of your last day of work.
Is it okay to mention the reasons for leaving in the email?
You may choose to mention your reasons for leaving, but it is not necessary. Keep in mind that your email should remain professional and focused on your resignation.
How much notice should I give in the email to leave a job?
You should give sufficient notice as per your employment contract or company policy. Generally, two weeks notice is standard, but some positions may require longer notice periods.
What should I include in the body of the email?
Be clear about your intention to leave and the date of your last day of work. You may also thank your employer and colleagues for the opportunities, support, and experiences you have had at the company.
Can I leave contact information in case they need to reach me later?
Yes, it is a good idea to leave contact information in case your employer needs to reach you after you have left the company.
Do I need to mention anything about handing over responsibilities or training someone new in the email?
It is a good idea to offer your assistance in any training or passing over of responsibilities to ensure a smooth transition. You may mention this briefly in the email.
Can I copy anyone else on the email to leave a job?
If your company policy or employment contract requires it, you may copy your supervisor or HR representative on the email. Otherwise, it is not necessary.
Goodbye, for now!
Thanks for taking the time to read this article about what to include in an email when leaving a job. We hope it was helpful and gave you some useful tips for crafting your own farewell email. Remember to be gracious, professional, and positive in your final correspondence with your colleagues – it’s the best way to leave a good impression on everyone you worked with. And don’t forget to come back and visit us for more career advice and tips on how to excel in the workplace! Best of luck in your future endeavors!