If you’ve come to the decision that it’s time for you to resign from your current job, then sending a formal resignation email is the appropriate way to do so. Not only does it give you the opportunity to announce your exit with dignity, but it also allows you to express your gratitude towards your employer and colleagues. But, the question is, how do you craft the perfect resignation email that conveys your message effectively yet courteously? The answer: by utilizing the Formal Resignation Email Sample With Notice Period. Yes, you heard that right! With this sample, you can find out exactly what to say and how to say it. Plus, editing it as per your requirement is quite simple. So, if you’re ready to make an exit, keep reading, because we’ve got you covered.
The Best Structure for a Formal Resignation Email with Notice Period
Resigning from a job can be a daunting task. You want to make sure that you do it in the right way and leave on good terms with your employer. Writing a formal resignation email with notice period is a great way to do this. Here is the best structure for a formal resignation email with notice period.
Subject Line
Start your email with a professional subject line. It should clearly state that you are resigning and give the date when your resignation is effective. For example, “Resignation – Effective Date [Insert Date Here]”. This makes it clear to your employer what the email pertains to and when they need to start making arrangements for your departure.
Greeting
Start your email with a professional greeting. Begin by addressing your manager or supervisor, using their preferred title and name. For example, “Dear [Manager’s Name]”. This shows that you have respect for the person and the position they hold.
Introduction
In the first paragraph, introduce your resignation in a straightforward manner. State that you are resigning and the date on which your resignation will take effect. Express gratitude for the opportunity to have worked in the company and express your pride in what you have accomplished during your stay in the organization. Keep this section short, simple, and respectful. Avoid negative remarks or emotional outbursts. Be professional and stick to the facts.
Notice Period
It’s important to include your notice period in a formal resignation email. This is the period of time between the day you submit your resignation and your last day of work. This will give your employer ample time to make arrangements for your departure and pass any important information to your team or replacement. Be clear on how much notice you are providing. A standard notice period is two weeks, but it may vary based on your employment contract or company policy. Be sure to check those terms and include the details in your email.
Thank You
In the final paragraph, thank your employer and express gratitude for the support and opportunities you’ve have had during your time in the organization. Highlight some of the positive experiences you’ve had and be sure to stay positive. The goal of your resignation email is to maintain good relationships and leave a positive impression.
Closing
Closing your email also plays a crucial role in making a lasting impression on your employer. End your email with a professional closing by thanking them again and communicating how much their lessons and experiences in the organization meant to you. Sign off with a polite closing, such as “Sincerely,” “Best regards,” or “Thank you.” Be sure to include your full name and contact details.
To summarize, the best structure for a formal resignation email with notice period consists of a professional subject line, a greeting that addresses your manager or supervisor, clear notice period, and closing that expresses gratitude and appreciation. Remember to keep your email formal, professional, and respectful, and your departure should be smooth and amicable.
7 Formal Resignation Email Samples with Notice Period
Sample 1: Resigning for Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation from my role as [Position] at [Company Name]. I want to thank you for the opportunities you have provided me during my time here.
Unfortunately, I have recently experienced some difficult personal circumstances that require my attention and force me to leave this position. I believe it is in both my best interests and the best interests of the company to resign with effect from [Date], thereby providing you with ample time to begin the hiring process for a replacement.
Once again, thank you for your understanding, and I hope to maintain a positive relationship with my colleagues and the company moving forward.
Best regards,
[Your Name]
Sample 2: Resigning for Health Reasons
Dear [Manager’s Name],
It is with deep regret that I hereby submit my resignation from my position as [Position] at [Company Name]. This decision is due to some ongoing health issues that I have been battling with of late.
As you can imagine, it has been a tough decision to make, but my health is a top priority, and I have exhausted all other options and must step back from this role.
The notice period under my current contract requires me to serve out the next [Notice Period] weeks.
Please let me know if there are any specific requirements or projects I need to complete before I leave.
Thank you for understanding.
Sincerely,
[Your Name]
Sample 3: Resigning for Career Growth
Dear [Manager’s Name],
With a heavy heart, I submit my resignation from my role as [Position] at [Company Name]. I will be leaving effective [Date]. I am grateful for all the learning opportunities that [Company Name] has given me. However, I have decided to resign from my job for career growth, and a new opportunity has presented itself which I believe will be the next step in my career journey.
I want to assure you that I will work with you to ensure a smooth and seamless transition. During the notice period, I will finish all my outstanding work and help my successor adjust to the role. I would also be happy to train the incoming [Position] if that is necessary.
Thank you very much for the tremendous support you have provided during my tenure here. It has been a pleasure working with you and the team. I hope to maintain a positive and professional relationship with you and [Company Name] in the future.
Yours truly,
[Your Name]
Sample 4: Resigning for a Personal Move
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Position] at [Company Name], effective [Date]. My spouse and I have decided to move to [Location], which necessitates this step.
As per my employment contract, I will be serving a notice period of [Notice Period] weeks. We have some ongoing projects that need my attention, and I want to ensure that these are handed over to my replacement efficiently. I am committed to a smooth transition and will work hard to keep the transition as smooth as possible.
Thank you for the opportunity you have given me to work with [Company Name]. I enjoyed working with my team, and I appreciate all the support and guidance provided to me during my tenure. I am now looking forward to starting the next chapter in my life and career.
Best regards,
[Your Name]
Sample 5: Resigning for Low Salary
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation as a [Position] at [Company Name]. My time at [Company Name] has been a great experience, and I have met wonderful people and learnt so much. However, my salary hasn’t caught up with my expectations.
I have carefully considered my options and have concluded that it’s time for me to move on to greener pastures that are more financially viable. I have no doubts that you, being the compassionate individual you are, will understand my situation. As per the terms of my contract, I will serve a [Notice Period] period, during which I will do my best to tie up any loose ends and make for a smooth transition for whoever takes on my responsibilities.
I want to thank you for the opportunities provided during my time here. I will cherish the experiences and the people I have met. I hope our paths will cross again in the future.
Farewell and best wishes,
[Your Name]
Sample 6: Resigning Due to Job Dissatisfaction
Dear [Manager’s Name],
I hereby tender my resignation from my position as [Position] at [Company Name] effective [Date]. Even though it was a difficult decision, the overall satisfaction from my job has been declining over time, and I have decided that resigning is the best option for me.
I would like to thank you, [Manager’s Name], and the entire team for the support and guidance during my time at [Company Name]. I appreciated the knowledge and skills I developed while working with you, but it’s time to move on to the next challenge in my career.
Please let me know what I can do to make the transition more comfortable during my notice period. I will do my best to complete any outstanding work and ensure that the handover process is smooth.
Once again, thank you for the experience. I hope that our paths shall cross again someday.
Best,
[Your Name]
Sample 7: Resigning for Family Reasons
Dear [Manager’s Name],
It is with deep regret that I tender my resignation as [Position] at [Company Name], effective [Date]. I have been considering this for a while and, unfortunately, the decision has been largely influenced by my family. I have to take care of my newborn and would like to prioritize my family right now.
I have enjoyed my time here at [Company Name] and feel that I have learned so much during this time. I appreciate how supportive and understanding you have been throughout my tenure here.
During this notice period, I pledge to fulfill any obligations and help make the transition process as smooth as possible. I would like to thank you for the opportunity to work for such a fantastic company. It has taught me a lot, and I will always cherish the experiences I have had here.
Thank you again for everything.
Sincerely,
[Your Name]
Tips for Writing a Formal Resignation Email with Notice Period
When it comes to resigning from a job, a formal email with proper notice period can go a long way in maintaining a professional relationship with your employer. Here are some tips to help you draft a professional and respectful resignation email:
- State your intentions clearly: Start the email by clearly stating that you are tendering your resignation from the company. Make sure to mention the date of your resignation and the notice period as well.
- Express gratitude: Thank your employer and colleagues for the opportunities and experiences you’ve gained working with them. It’s crucial to maintain a positive relationship, and thanking them goes a long way in achieving that.
- Provide reasons (optional): If you feel comfortable, you can include a brief explanation as to why you’re resigning. Be careful not to sound negative or critical. Keep it professional and positive.
- Offer to help with the transition: Make sure to offer your assistance in ensuring a smooth transition during your notice period. Be specific about what you can do to help in the transition process, such as training your replacement or ensuring that your projects are handed over effectively.
- Close the email professionally: End the email with a positive remark, reiterating your gratitude for the opportunities you’ve had at the company. Also, provide your contact information so that your employer can reach you in case of any necessary communication.
Overall, it’s essential to be respectful and professional when you’re resigning from a job, particularly via email. Ensure that your email is well thought out and free of any errors before sending it. A formal resignation email can be a thoughtful way to leave a job on good terms and maintain a positive reputation.
FAQs about Formal Resignation Email Sample With Notice Period
What is a formal resignation email?
A formal resignation email is a professional way of notifying your employer that you are leaving your job. It typically includes your intention to resign, your last day of work, and any other relevant details.
Why should I send a formal resignation email?
Sending a formal resignation email is the professional way of resigning. It provides a written record of your resignation and shows that you are leaving on good terms. It also helps to ensure that you do not burn bridges with your employer.
What should I include in my formal resignation email?
Your formal resignation email should include the following: your intention to resign, your last day of work, your appreciation for the opportunities you had while working there, and any other relevant details such as your reasons for leaving or your future plans.
How much notice should I give when resigning?
The amount of notice you should give when resigning depends on your company’s policies and your contract. Typically, two weeks’ notice is standard, but this can vary depending on your industry and position.
Can I resign by phone or in person instead of sending an email?
While it is possible to resign by phone or in person, sending a formal resignation email provides a written record of your resignation and is the professional way of resigning. It also helps to ensure that you do not forget any important details.
How do I ensure that my resignation email is professional?
To ensure that your resignation email is professional, use a professional tone, keep it concise, and avoid any negative comments or criticisms. You should also proofread your email carefully before sending it.
Should I provide a reason for my resignation in my email?
While it is not necessary to provide a reason for your resignation, you may choose to do so if you feel comfortable. However, you should avoid any negative comments or criticisms and focus on the positive experiences you had while working there.
Goodbye for now!
Well, that’s it for our sample resignation letter. We hope you found it useful! Remember, the most important thing is to stay professional and courteous, even when leaving a job. Thanks for reading, and come back soon for more helpful career tips and advice!