Are you currently on probation at a new job, but you’ve come to the conclusion that it’s not quite the right fit for you? Writing a resignation letter during probation period can feel daunting, but it’s never worth staying in a job that’s not fulfilling or making you unhappy. Remember that quitting during probation is a common and accepted practice, so don’t feel guilty for making the decision to move on.
The good news is that there are plenty of resignation letter templates and examples available online that you can use as a starting point. Whether you want to keep your letter short and sweet or provide detailed feedback on why you’re leaving, there’s a sample letter out there for you. Remember, keep it professional but also don’t be afraid to express your gratitude for the opportunity and any positive experiences you may have had.
Ultimately, writing a resignation letter during your probation period is a personal decision, but know that you have options and don’t have to suffer through a job that isn’t right for you. Take the necessary steps to move on and find a position that brings you fulfillment and happiness.
The Best Structure for a Resignation Letter During Probation Period
If you find yourself in a position where you need to resign from your job during your probation period, it’s important to do it in a professional and respectful way. Your resignation letter should be clear and concise, and it should include all the necessary information that your employer needs to know. Here’s how you can structure your resignation letter during your probation period:
1. Open your letter with a respectful tone
It’s always important to start your letter by thanking your employer for the opportunity to work with them. Use a respectful and professional tone to convey your appreciation for the experience you gained while working there. Even if you haven’t had the best experience with your employer, it’s essential to maintain a professional tone throughout your letter.
2. Explain why you’re resigning
In your next paragraph, explain why you are resigning. Be honest but diplomatic in your reason for leaving. If your reason is that you secured a better job offer or that you’re not happy with the role you’ve been given, try to give constructive feedback that your employer can use in the future.
3. Mention your expected last day of work
It’s essential to state your expected last day of work. Make sure that you give your employer enough notice to allow them to find a replacement or redistribute your workload accordingly. The standard notice for resignation is two weeks, but check your employment contract to confirm your notice period.
4. Show your willingness to assist in the transition
In your resignation letter, show that you’re open to assist in the transition during your remaining time at the company. This could mean offering to train your replacement or ensuring that you fulfil your duties to the best of your ability during your notice period.
5. Close the letter on a positive note
End your letter by thanking your employer once again for the opportunity to work at the company and for their understanding during the resignation process. If you enjoyed your time working at the company, it’s a good idea to mention what you enjoyed and how it has contributed to your professional growth.
6. Sign off with your details
Sign off your letter with your name, your job title, your contact number, and your email address. This information must be accurate, so your employer can reach you if there are any questions or clarifications.
In conclusion, a well-structured resignation letter during your probation period sets the tone for a positive and professional departure from the company. Keep in mind that a good resignation letter can help you maintain a positive relationship with your employer and colleagues, which is always a valuable asset to have in your professional network.
7 Samples of Resignation Letter During Probation Period
Sample 1: Personal Reason
Greetings,
I regret to inform you that I am resigning from my position as a Junior Marketing Executive effective immediately. I have enjoyed my time here at [Company Name], but I have decided to move in a different direction due to personal reasons.
I appreciate the opportunity that you have given me, and I am grateful for the experience that I have gained during my probationary period. Nonetheless, the personal circumstances that I am currently facing require me to prioritize my personal life over my professional one.
Thank you for your understanding and support during my time with the company. I hope that our paths will cross again in the future.
Best regards,
[Your Name]
Sample 2: Health Condition
Dear [Supervisor’s Name],
It is with a heavy heart that I am writing to tender my resignation as a Sales Representative. Please accept this letter as my formal notification of resignation, effective immediately. Unfortunately, my recent health condition has rendered me unable to perform my duties to the best of my ability.
I have been advised by my doctor to take a break from work to enable me to receive the necessary medical attention and rest required for my full recovery. I am grateful for the opportunity that you have given me, and I have learned much from my brief time here. I apologize for any inconvenience that my premature departure may cause, and I want you to know that I am willing to assist with a smooth transition.
I wish continued success for the company and thank you for your kind understanding.
Sincerely,
[Your Name]
Sample 3: Career Advancement
Dear [Supervisor’s Name],
It is with a heavy heart that I write this resignation letter, effective immediately. I am grateful for the opportunity that you have given me to work in this esteemed organization. However, it has come to my attention that my career objectives have changed, and I have decided to pursue a different career path.
I would like to express my gratitude for the mentorship and support offered during my probation period. I have gained a lot of skills and knowledge, and I believe that working with a team of professionals like you has been crucial to my growth and development.
Thank you again for everything. If there is any way that I can assist with a smooth transition process, kindly let me know.
Thank you, and best regards,
[Your Name]
Sample 4: Salary Issue
Greetings,
It is with regret that I tender my resignation immediately. Kindly take this letter as a formal notification that I will not continue as a Human Resource Assistant in [Company Name]. The primary reason for resigning from my job is the issue of salary.
After several discussions with the management team, my salary has remained stagnant despite my efforts and the successes that have been achieved. I believe that it is time that I move on and explore other opportunities that will enable me to achieve my career goals.
I appreciate the opportunity that you have given me to work with your company and will always cherish the lessons that I have learned here. Please let me know how I can assist in the transition, and I hope that our paths will cross again in the future.
Sincerely,
[Your Name]
Sample 5: Unsupportive Work Environment
Dear [Supervisor’s Name],
Please accept this letter as my formal notice of resignation from my role as an Administrative Assistant, effective immediately. Unfortunately, I can no longer work in the current work environment, and I believe it’s in my best interest to move on.
I have tried to adapt to the work culture and dynamics here, but I have found it challenging to fit in and feel supported. As a probationary employee, I feel that there haven’t been enough opportunities for me to grow and learn from team interactions due to the work environment.
Thank you for the support and mentorship you provided during my probationary period. If there is anything I can do to assist in the transition, please let me know.
Best regards,
[Your Name]
Sample 6: Relocating
Dear [Supervisor’s Name],
I am writing this resignation letter to inform you that I am relocating to [City/ Country] shortly. Therefore, I must resign from my current role as a Project Manager, effective immediately.
I have enjoyed being part of this organization during my probationary period, and I am grateful for the opportunities that I have received. The experiences that I have gained within this role will be invaluable throughout my career. Nonetheless, I am eager to begin my new chapter, and I hope that I will continue to learn and grow in my chosen profession.
Thank you once again for your guidance and support throughout my time here. If there are any ways I can help facilitate a seamless transition period for my replacement, please do not hesitate to ask me.
Kind regards,
[Your Name]
Sample 7: Unforeseen Family Emergencies
Dear [Supervisor’s Name],
It is with great regret that I tender my resignation from my position as a Software Engineer. Due to unforeseen family emergencies that require my immediate attention, it has become necessary for me to resign my post with immediate effect.
Despite my relatively short probationary period, I am grateful for the trust and support that have been given to me in this role. The skills and exposure I’ve garnered since joining the organization will be invaluable in my future endeavors.
If there are any transition arrangements or handover documents that I can provide to ensure that the organization doesn’t suffer service disruptions, please let me know.
Thank you, and best regards,
[Your Name]
Tips For Resignation Letter During Probation Period
Resigning from a job can be difficult, but it can be even more nerve-wracking when you’re resigning during your probationary period. However, be assured that it is absolutely acceptable to do so if the job isn’t a good fit for you. Following are some tips that can help you write your resignation letter:
- Be Professional: Your resignation letter must be a professional one. You still need to adhere to the same etiquette as when you would be resigning from a permanent position. Use formal language and a respectful tone, irrespective of your relationship with your employer and colleagues.
- Give Notice: Providing a notice period is a standard practice, and you must stick to it. In your letter, mention the notice period you are giving, which could be one or two weeks long, depending on the organization’s policy.
- Reason for Leaving: If you are comfortable doing so, you should state your reason for leaving the organization. Mention the things that led to this decision and keep it constructive. It’s crucial to be honest, but you should avoid negative or confrontational language.
- Gratitude: In your resignation letter, you should show gratitude towards your present employer for providing you the opportunity to join their organization. You can also mention how working there impacted you positively, and you’re grateful for the experience you gained.
- Be Concise: Keep your letter short and to the point. No one wants to read a lengthy letter. Your letter should be professional and polite. It should begin with a formal salutation and end with a closing statement and your signature.
- Hand It Over: Once your letter is written, you should hand it over to your manager or HR. You can request a confirmation of receipt for your own records. Make sure you have kept a copy of your letter with you as well.
Resigning from a job is never an easy choice, but sometimes it is the best thing to do. By following these tips, you will leave the organization on good terms, and you’ll walk out the door with your head held high.
Resignation Letter During Probation Period FAQs
Can I submit a resignation letter during my probation period?
Yes, you have the right to resign from your job during your probation period. However, it is advisable to check your employment contract for any stipulations and to inform your employer as soon as possible.
Do I need to give a reason for my resignation?
No, you are not obligated to give a reason for your resignation, but it is courteous to do so. You can state that you have decided to pursue other opportunities or that you are not a good fit for the company culture.
Do I need to serve notice during my probation period?
Yes, you need to serve notice during your probationary period as this is a contractual obligation. Check your contract or consult with HR to determine the minimum notice period required.
What should I include in my resignation letter?
Your resignation letter should include your name, the date, a statement that you are resigning, and your notice period. You can also include a brief explanation of your decision to resign and a sincere thank you to your employer for the opportunity.
What happens to my benefits and entitlements if I resign during my probation period?
Check your employment contract or consult with HR to determine what benefits and entitlements you may be entitled to receive upon resignation. Some companies may offer pro-rata or partial benefits while others may not give any entitlements to those who resign during their probation period.
What happens to my outstanding work obligations after my resignation?
You are still obligated to complete any remaining work during your notice period, unless your employer agrees to waive this obligation. It is important to clarify any outstanding work with your employer before your last day to ensure a smooth transition.
Can my employer terminate my employment during my probation period if I submit a resignation letter?
Yes, your employer has the right to terminate your employment during your probation period, regardless of whether you submit a resignation letter or not. However, you may be entitled to certain benefits or entitlements depending on the terms of your contract and local labor laws.
So, What’s Next?
Well, there you have it – everything you need to know about writing a resignation letter during your probation period. Remember, resigning during this period can be a difficult and uncomfortable situation to navigate. However, by following the steps outlined in this article, you can ensure that the process goes as smoothly as possible. Thanks for reading, and we hope to see you again soon!