Maternity Resignation Letter Template: How to Draft a Professional Letter

Are you preparing to go on maternity leave but feeling stressed about resigning from your job? Look no further than the Maternity Resignation Letter Template. This tool provides you with easy-to-follow instructions and customizable templates to help you communicate your resignation effectively and professionally.

It’s no secret that resigning to go on maternity leave can be an emotional experience. But with the Maternity Resignation Letter Template, you can take some of the stress out of the process. Whether you need to resign immediately or give notice, this template provides guidance on how to write a resignation letter that reflects your needs and expectations.

Best of all, the Maternity Resignation Letter Template is customizable. So, with just a few clicks, you can add your personal touches and edit the templates to match the tone of your workplace and your personal beliefs.

Whether you’re a first-time mother or a seasoned mom, this tool can help you navigate the process of resigning from your job with greater ease and confidence. So, start exploring the Maternity Resignation Letter Template today, and see how it can make your transition to parenthood a little bit easier.

The Best Structure for Maternity Resignation Letter Template

Congratulations on your impending arrival! With your new bundle of joy on the way, you may be considering resigning from your current job. Although it’s an exciting time, it can also be a daunting task. Here are some tips to help structure your maternity resignation letter template.

In the opening paragraph, start by stating your intention to resign and the reason why. You can say that you’re resigning due to your pregnancy and desire to focus on your family or the impending arrival of your child. Remember to thank your current employer for the opportunity they’ve given you to work with them, and express your gratitude for all that you’ve learned while working at the company.

The next paragraph should provide details regarding your notice period. Explain the number of weeks or months you intend to work before your resignation takes effect. This will give your employer enough time to find a suitable replacement or make arrangements to cover your absence. You don’t want to leave them in a difficult position, so make sure to provide enough notice to ease the transition.

In your third paragraph, you can mention any assistance that you’ll be able to provide during the transitional period. This could include training colleagues on some of your responsibilities, creating documentation to help with the handover process, or offering to assist with interviewing potential replacements. This will not only make the handover process smoother for your employer but also demonstrate your willingness to help the company even after you have left.

Finally, end the letter on a positive note. Thank your employer once again for the opportunity to work with them and convey how much you enjoyed your time at the company. Wishing the company continued success and a bright future, and expressing your willingness to stay connected, such as with social media or other contacts, can strengthen goodwill and leaves open the possibility of future opportunities or references.

With these guidelines in mind, your maternity resignation letter template should be clear and concise, professional, and positive. Remember that this letter represents your end in this chapter and the beginning of an exciting new journey – so remain positive and keep your tone casual and warm. Best wishes for the safe arrival of your little one!

Maternity Resignation Letter Templates

Sample 1: Maternity Leave Extension Request

Dear [Manager’s Name],

I am writing to request an extension of my maternity leave as my child needs continued medical attention. As my due date is approaching, I have to make the hard decision to resign from my position at [Company Name] effective [Last Working Day]. I am grateful for the opportunity to work with such a great team and appreciate everything you and the company have done for me.

Thank you for understanding my situation and please let me know what I can do to ensure a smooth transition.


[Your Name]

Sample 2: Family Relocation

Dear [Manager’s Name],

With my family relocating soon, it is with much regret that I submit my resignation from my position at [Company Name] effective [Last Working Day]. I have enjoyed my time here and appreciate all the opportunities you have given me. The decision to leave wasn’t an easy one particularly as I have enjoyed my time here and the people I have worked with.

Thank you for your understanding and support during my employment. Please let me know how I can assist in the transition.

Yours sincerely,

[Your Name]

Sample 3: Starting a New Business

Dear [Manager’s Name],

It saddens me to announce my resignation as [Position Name] at [Company Name] effective [Last Working Day]. Although difficult, I am moving on to begin an entrepreneurial venture that I have been working towards for several months. I am grateful for the opportunities [Company Name] has provided me and I want to thank you for your guidance and support.

Please know that I will do all I can to train my replacement and smooth out the transition. Thank you again for your support and understanding.


[Your Name]

Sample 4: Health Complications

Dear [Manager’s Name],

It is with regret that I resign from my position of [Position Name] at [Company Name] effective [Last Working Day]. Recently, I have been experiencing some health complications that require me to prioritize my health and well-being. I will miss my colleagues and the fulfilling work I’ve been privileged to be a part of here at [Company Name]. I appreciate the invaluable experience I gained while working with everyone.

Please let me know how I can best assist with my replacement’s transition and I will do all that I can to make it as seamless as possible.


[Your Name]

Sample 5: Pursuing Higher Education

Dear [Manager’s Name],

After much consideration, I would like to inform you that I will be resigning from my position as [Position Name] at [Company Name] effectively from [Last Working Day]. This decision has been made due to my pursuit of higher education in a field that I am passionate about.

Thank you for the support and opportunity that you have given me during my time at [Company Name]. I appreciate the trust and confidence placed in me to carry out my duties. I would like to offer my help in ensuring a smooth handover of my work and responsibilities before my departure.

Best regards,

[Your Name]

Sample 6: Personal Reasons

Dear [Manager’s Name],

Please accept my resignation as [Position Name] at [Company Name]. I am grateful for the experience that [Company Name] has given me. However, recent personal circumstances force me to take a break from the professional field. Thank you for your guidance and support during my employment at [Company Name].

Please let me know how I can provide further support in making my departure from [Company Name] as smooth as possible.

Thank you and best wishes,

[Your Name]

Sample 7: Dissatisfaction with Work Environment

Dear [Manager’s Name],

It is with much regret that I inform you of my resignation as [Position Name] of [Company Name]. Despite my efforts to adapt, I am finding it challenging to work under current circumstances, and I believe it is time I moved on from the company.

Thank you for the opportunity I was given and your unwavering support in the duration of my work here. Please know that I will do my best to facilitate a smooth and efficient handover.

Thank you once again,

[Your Name]

Tips for Writing a Maternity Resignation Letter Template

Making the decision to leave your job after you have a baby can be challenging. It’s critical to let your employer know about your intention to resign and provide a maternity resignation letter template that is professional, polite, and comprehensive. Here are some tips to ensure your maternity resignation letter is appropriately structured, and it covers all essential grounds:

1. Keep it professional:

Your letter should be concise, professional, and to the point. Avoid using personal stories or emotions when writing it. Instead, use a formal tone and stick to the facts. This letter is a document between you and your employer, and you want to make sure that it maintains a high level of professionalism.

2. Give adequate notice:

It’s advisable to give your employer enough notice that you will be leaving. This could be at least two weeks, a month, or longer, depending on your specific situation. This gives your employer time to replace you, and it shows that you’re trying to help your company transition as smoothly as possible.

3. Thank your employer:

Thank your employer for the time you spent working for them, and the skills and experience you gained during your tenure. Make sure to express your gratitude for the opportunities given to you and any support they may have provided you with during your pregnancy and maternity leave.

4. Explain your reasons:

It’s essential to provide your employer with some background information on why you have to resign. You should include information such as the date you expect to start maternity leave, how much time you plan to take off, and why you have to quit your job. It’s also wise to include an explanation if you plan to seek alternative employment once your maternity leave is up.

5. It has to be in writing:

One of the most important things to keep in mind when resigning due to maternity reasons is that it has to be in writing. Handing in a print or digitally signed resignation will ensure a clear and standardized record of the resignation process, preventing any confusion or misunderstandings between you and your employer.

6. Be open to communication:

Finally, after you submit your resignation letter, it’s essential to remain in communication with your employer. You should be open to answering any questions or concerns they may have and providing support when needed. Maintaining a positive and professional relationship with your employer is beneficial post-employment, and it could help you be a better candidate for any potential new roles.

Resigning during maternity leave is a significant life event that requires care, compassion, and professionalism. By following the above guidelines, you can create an effective and professional maternity resignation letter template that will adequately convey your intentions and needs, and leave the door open for future opportunities.

Maternity Resignation Letter Template FAQs

What is a maternity resignation letter template?

A maternity resignation letter template is a pre-formatted letter that informs your employer that you are resigning due to maternity reasons.

When should I use a maternity resignation letter template?

You should use a maternity resignation letter template if you need to resign from work due to pregnancy or maternity leave.

What should a maternity resignation letter template include?

A maternity resignation letter template should include your basic details, your intention to resign, your reason for resigning and the expected date of resignation.

Do I need to inform my employer of my pregnancy?

You are not obligated to inform your employer of your pregnancy, but it is good practice to do so to ensure that your employer is aware of your maternity leave entitlements and can make appropriate arrangements for your absence.

How much notice do I need to give in a maternity resignation letter?

You should give at least two weeks’ notice in your maternity resignation letter to allow your employer to make any necessary arrangements before you leave.

Can I change my mind after submitting a maternity resignation letter?

If you change your mind after submitting a maternity resignation letter, you should inform your employer as soon as possible to discuss possible options.

Can my employer reject my maternity resignation letter?

Your employer cannot reject your maternity resignation letter, but they may ask for clarification or further information if necessary.

What are my rights when resigning due to maternity reasons?

When resigning due to maternity reasons, you have the right to maternity leave and pay under UK law. You should check your employment contract and company policy to understand your entitlements.

Take Care and Have a Smooth Maternity Leave!

That’s all for now. I hope that you found this maternity resignation letter template helpful and that it makes your resignation process less overwhelming. Remember, it’s crucial to prioritize your health and family during this exciting time. We wish you all the best for your coming bundle of joy, and please feel free to come back and check out more templates and guides. Thanks for reading, and see you soon!