So, you’ve finally made the tough decision to quit your job. Congratulations! A Resignation Letter Attached To Email is one way to let your employer know of your intentions to leave while still maintaining a professional demeanor.
Not sure where to start with drafting your resignation letter? Don’t worry, there are plenty of examples available online that you can use as a guide.
But keep in mind that your letter should be personalized to your unique circumstances and should reflect your gratitude for the opportunities you’ve had while working for the company. It’s also essential to clearly state the reasons for your departure without burning any bridges.
By attaching the letter to an email, you’re making it easier for both you and your employer to maintain a record of your communication. Plus, it gives you the opportunity to express your appreciation and well wishes for the company and your colleagues.
So go ahead and take the first step towards your new future. Grab a cup of coffee, sit down and start crafting your resignation letter attached to email. And remember, examples are available online for inspiration, so don’t be afraid to edit them to fit your needs.
The Best Structure for a Resignation Letter Attached to Email
If you are planning to resign from your current job and want to send your resignation letter as an email attachment, it is crucial to craft an email and structure it in a way that gives your boss, employer, and HR department a clear understanding of your decision and the reasons behind it. Here are some tips to help you structure your resignation email like a pro:
Opening Paragraph: Start by stating your intention to resign and include a specific date when your resignation will take effect. It is also a good idea to express gratitude for the job opportunity and the experience you gained while working for the company. Keep the tone professional and avoid being negative.
Body Paragraph: In this section, you can provide a brief explanation of the reasons for your resignation. It could be that you found a better opportunity elsewhere, or that you are pursuing a different career path. Whatever the reason, be honest but also tactful. If you are leaving due to issues with the company or management, it is best to avoid being confrontational and instead focus on the positive aspects of your time at the company.
Closing Paragraph: End the email on a positive note by reiterating your appreciation for the job opportunity and the support you received during your employment. You can also express your willingness to assist with the transition process, and provide your contact details if there are any further questions.
Attachment: Remember to attach your resignation letter to the email. Make sure to follow the same structure as the email and include the same details you mentioned in the body paragraph. Keep your resignation letter concise and to the point.
In conclusion, when drafting an email to submit your resignation, it is important to keep your tone professional and neutral. Be honest, but also avoid being negative. The structure of your email and resignation letter should follow a simple format, including a clear opening and closing paragraph, a concise body paragraph, and an attached resignation letter. Following these tips can help ensure a smooth resignation process and maintain positive relationships with your employer and colleagues.
Seven Sample Resignation Letter Attached To Email for Different Reasons
Resignation Letter Due to Relocation
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my position as [Your Position] at [Company Name]. This decision has not been an easy one for me, but due to my spouse’s work being relocated to another state, it has become necessary for me to leave my current position.
Thank you for the opportunity to work at [Company Name]. I appreciate the support, guidance, and opportunities that have been provided to me during my tenure here. I will ensure that all of my work is completed and handed over to my replacement before my departure date.
It is my hope that this resignation does not cause any inconvenience to the company, and that my colleagues will continue to succeed and thrive both personally and professionally. If there is anything else I can assist with before my departure, please let me know. Once again, thank you for everything.
Kind Regards,
[Your Name]
Resignation Letter Due to Medical Reasons
Dear [Manager’s Name],
I’m writing to inform you that I will be resigning from my position as [Your Position] at [Company Name]. This decision has been a difficult one, but due to my current medical condition, I am unable to continue working in my current capacity. I have spoken with my doctor, and they have advised me to take some time off work to recuperate and focus on my health.
I would like to extend my deepest gratitude to the management team, my colleagues, and the entire team at [Company Name]. I have thoroughly enjoyed working with all of you and appreciate the invaluable experiences I have gained throughout my tenure here.
Thank you once again for everything, and please know that I am available to tie up any loose ends before my departure. I know that the company will continue to thrive even after my resignation. Please keep me in your thoughts, and if there is anything I can do to assist in the handover process, please do not hesitate to contact me.
Warm regards,
[Your Name]
Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
Please consider this letter from me as my official resignation as [Your Position] at [Company Name]. It is with a heavy heart that I tender this resignation due to unavoidable personal reasons. It has been an honor to serve as part of this esteemed organization and to have contributed to the growth and progress of [Company Name].
I am truly grateful for the splendid opportunities that the company has provided to me, for the immeasurable experience and knowledge that I have gained in my time here, as well as for the support and collaboration from colleagues in my department and beyond.
My last day at work will be in [Insert date here], and until then, I will be taking the necessary steps to ensure a smooth and seamless transition of my responsibilities. I would like to appreciate the numerous sacrifices and contributions that you and the rest of the management team have made towards the success of my career with the company. I will cherish these memories and hope to remain in touch with you all.
Best regards,
[Your Name]
Resignation Letter Due to Higher Education Pursuits
Dear [Manager’s Name],
I am writing to put in my official resignation as [Your Position] from [Company Name] effective on [Insert Date Here]. This is not an easy decision for me, as I have enjoyed working here. However, I have decided to pursue higher education, and that requires that I resign from my position.
Thank you for providing me with the opportunity to work with the company and grow as a professional. The experience and knowledge that I have gained during my time here have been invaluable to both my personal and professional development. I shall ensure that all my projects are complete and handed over to my replacement before my departure.
If anything changes in the future, I will be happy to work as a consultant if needed, though I understand that the company’s needs might have changed when that happens. Again, thank you for everything, and I wish you and the team success and happiness for the future.
Warm regards,
[Your Name]
Resignation Letter Due to Hostile Work Environment
Dear [Manager’s Name],
This letter serves as my resignation, effective immediately, as [Your Position] at [Company Name]. I have had unpleasant experiences working here, constant acts of harassment and discrimination, and a hostile work environment.
With the law in mind, I cannot tolerate such treatment, and I have made this decision in my best interest. The incidents came to tolerance, and it has affected my mental and physical health; hence I am compelled to step down from my position and protect my wellbeing and safety.
I request that all items from the company, such as keys and access cards, be gathered, and I shall also submit any similar things that are in my possession. A representative from the company can contact me to arrange for this. I hope that management would address and clear such issues with all employees and ensure a conducive environment for everyone.
Respectfully submitted,
[Your Name]
Resignation Letter Due to Unsatisfactory Work Arrangements
Dear [Manager’s Name],
Please accept this letter as my resignation from my position as [Your Position] from [Company Name]. After careful consideration, I have concluded that significant problems with work arrangements prevent me from working with the company further.
The current work arrangements, tasks, roles, and responsibilities do not suit my career growth and goals, and it has affected my professional fulfillment. While I have tried to adjust to these new arrangements, it is no longer feasible for me to continue working as such.
I shall ensure that all significant work projects are concluded before my resignation date. Please let me know if there are any other tasks to fulfill to ensure a smooth transition. Once again, I appreciate the opportunity to work with the company and colleagues and believe that other employees will have a more fulfilling experience than mine.
Thank you,
[Your Name]
Resignation Letter Due to Better Career Opportunities
Dear [Manager’s Name],
This is a formal letter to tender my resignation as [Your Position] at [Company Name], effective [Insert Resignation Date Here]. I have accepted an offer at a new institution that provides me with better opportunities for my professional and personal growth.
I appreciate the trust the company has placed in me, the experiences I have gained, and support that has been provided to me during my time here. The decision to leave is not an easy one, and I carry the memories and experiences from here with me.
I pledge to ensure the smooth transition of my job duties and responsibilities to somebody that you designate. I am available to facilitate the handover if necessary. Thank you for everything, and I wish you continued success in the future.
Best Wishes,
[Your Name]
Tips for Resignation Letter Attached to Email
Resigning from a job is never easy, but sometimes it’s necessary to take the next step in your career or personal life. Writing a resignation letter is important to ensure a professional and respectful departure from your current company. When attaching the resignation letter to an email, there are a few tips to keep in mind:
1. Subject line: Make sure the subject line is clear and concise, indicating that the email contains your resignation letter. For example, “Resignation Letter – [Your Name].” This helps the recipient know what to expect and ensures that the email is not missed or lost in their inbox.
2. Address the recipient: Address the recipient of the email by name and use a professional greeting, such as “Dear [Manager’s Name].” This shows respect and courtesy, even in your departure.
3. Brief introduction: Start the email with a brief introduction, indicating that this email contains your resignation letter. It’s important to state clearly and upfront what the email is about.
4. Attach the resignation letter: In the body of the email, state that your resignation letter is attached and ensure that the file is named clearly and accurately. Double-check that the attached document is the correct file and format.
5. Gratitude: Express gratitude for the opportunities and experiences you’ve had while working at the company. Even if your time there wasn’t perfect, it’s important to leave on a positive note and show appreciation for what you’ve gained.
6. Professional tone: Keep the email and the resignation letter itself professional and respectful. Avoid including any negative comments or criticisms of the company or your colleagues. This is not the time to air grievances or complaints.
7. Offer assistance: If appropriate, offer assistance in transitioning your workload to another team member or providing information to help facilitate your departure. This shows that you care about leaving the company in a good position and are willing to help where you can.
8. Contact information: Provide your contact information, so that your employer or colleagues can get in touch with you if needed after your departure. This helps to maintain good communication and relationships, which could be useful in the future.
Overall, sending a resignation letter attached to an email can be a straightforward process when done with professionalism and respect. By following these tips, you can ensure a graceful and positive departure from your current job.
Resignation Letter Attached To Email FAQs
Why do I need to attach a resignation letter to my email?
Attaching a resignation letter to your email serves as a formal document that officially communicates your intention to resign from your position. It provides a paper trail and serves as a record of your resignation that can be referred to in the future.
When should I attach the resignation letter to my email?
You should attach your resignation letter to your email after you have informed your supervisor or HR department in person or over the phone. It is important to have this conversation before sending the letter to ensure that proper processes are followed.
What should I include in my resignation letter?
Your resignation letter should include the date of your last day of work, a brief explanation for your resignation, and a statement of appreciation for the opportunity to work with the company. It should be professional, concise, and straight to the point.
Is it necessary to give a reason for my resignation in the letter?
It is not necessary to go into detail about your reasons for leaving, but providing a brief explanation can help to avoid any misunderstandings. You could simply state that you have accepted a new job offer, are pursuing other opportunities, or would like to take a break from work.
Do I need to sign the resignation letter before attaching it to my email?
Yes, it is important to sign the resignation letter as it serves as a legally-binding document that confirms your resignation. You can scan a signed copy of the letter and attach it to your email as a PDF.
What should I say in the body of my email when attaching the resignation letter?
You should keep the body of your email brief and to the point. State that you are submitting your resignation letter, provide your last day of work, and thank your employer for the opportunity to work with the company. Simply attach the letter to the email and send it.
How much notice should I give when submitting my resignation?
The amount of notice required will depend on the policies of your company and the terms of your contract. Two weeks’ notice is standard, but giving more notice is appreciated and can help to ensure a smooth transition.
What should I do if I don’t receive a response to my resignation letter?
If you don’t receive a response to your resignation letter, you can follow up with your supervisor or HR department to confirm that they received your letter. It is important to ensure that your resignation has been received and accepted before your last day of work.
Time to Bid Adieu!
And that’s it for now, folks! Now, that you know how to attach your resignation letter to an email, bid a graceful farewell to your colleagues and move on to your next journey. Remember, writing a resignation letter is always a sensitive task, so it’s best to do it with utmost care. We hope this article has been helpful to you. If you have any further questions or doubts, you can always come back to us. Until then, take care, and we’ll see you soon with more interesting reads!