Are you on the lookout for a resignation letter draft with notice period? Well, you’re in luck because we’ve got you covered. Saying farewell to a company or employer can be tough, but it’s a necessary part of life. Whether you’re leaving for greener pastures or pursuing something different altogether, leaving a company on a positive note is essential. And what better way to do that than with a professional and well-written resignation letter?
But crafting a resignation letter can be tricky. It can be challenging to find the right words to convey your gratitude for the opportunities you’ve had, while also communicating your plans to leave. But fear not, for we have an abundance of resignation letter examples that you can peruse and edit to your heart’s content.
Take the time to customize your letter, making sure to thank your employer for the knowledge and experience you gained while working for them. Be sure to give proper notice, which is typically two weeks for most positions, and ensure that your resignation letter conveys a sense of professionalism and gratitude.
Remember, the point of a resignation letter is to leave a positive impression. You never know when you might cross paths with your former employer again, and it’s essential to ensure that your departure is a good one. So, take a deep breath and put pen to paper (or fingers to keyboard) – your resignation letter draft with notice period awaits!
The Best Structure for a Resignation Letter Draft with Notice Period
Resigning from a job can be challenging, especially if you’ve spent a significant amount of time with an organization. However, it’s essential to leave on good terms and provide your employer with ample notice to find a replacement. Writing a resignation letter with a notice period ensures that your departure is smooth and professional. Here’s the best structure for drafting a resignation letter with notice period:
Heading
The resignation letter should open with a heading that includes the date, name of the employer and your title. It’s also essential to add the subject line, which should be respectful and brief. The subject line should include your intention to resign and the date you plan to leave. For example:
Subject: Resignation from [Your Name], [Position], [Date of Resignation]
Introduction
The introduction should start with a sentence that states your intention to resign. This sentence should be clear and concise. The following sentences should mention your appreciation for the organization and the opportunities you’ve had to grow professionally. It’s also essential to express gratitude for your colleagues and the support they’ve provided you during your tenure. For example:
Dear [Employer Name],
I am writing to inform you of my decision to resign from my position as [Position] at [Company Name]. My last day of work will be on [Date of Resignation].
I would like to take this opportunity to express my appreciation for the opportunities provided to me, and the support I have received from my colleagues during my employment. Working with [Company Name] has been an enriching experience, and I am grateful for the learning and growth opportunities that I have had during my tenure with the organization.
Body
The body of the resignation letter should highlight the fact that you’re giving ample notice period and that you’re willing to assist with the transition. Mention your willingness to assist with the transfer of responsibilities and training of your replacement. You could also outline your plan for transferring files and projects to the appropriate team members. For example:
Furthermore, I understand the importance of a smooth transition and would be delighted to assist with the training and transfer of responsibilities over the notice period. I will ensure that all pending tasks are completed, and files and project information are passed on to relevant team members.
Closing
The closing sentence should be brief and positive in tone. It should reiterate your appreciation for the employer and organization. You could also mention that you’re open to discussing your departure, and that you look forward to staying connected. End the letter with a professional sign-off. For example:
Thank you once again for the opportunities that [Company Name] has provided me. I am looking forward to discussing my resignation, if required, and hope that we may stay connected in the future.
Best regards,
[Your Name]
In conclusion, writing a resignation letter may seem challenging at first, but providing a notice period and following a positive tone can ensure a smooth departure. Keep the structure of the letter simple, clear, and professional, and make sure to express your gratitude for your colleagues and employer.
7 Samples of Resignation Letter Draft With Notice Period
Sample 1: Resignation Letter Due to Health Issues
Dear [Manager’s Name],
It is with a heavy heart that I write to you today to tender my resignation from my position as [Job Title], effective [Date of Resignation]. After much thought and consideration, I have come to the difficult decision that I must resign due to health issues that I am currently facing. My health situation has made it challenging for me to perform my duties to the best of my abilities, and I believe that it would be best for both myself and the company if I step down from my position.
I want to express my gratitude for the opportunities that you and the company have provided me in my time here. I have learned so much and have had the honor of working with an incredible group of people. I apologize for any inconvenience my resignation may cause and will do everything in my power to ensure a smooth transition for my replacement.
Thank you for your understanding and support during this difficult time.
Sincerely,
[Your Name]
Sample 2: Resignation Letter Due to Family Obligations
Dear [Manager’s Name],
I am writing this letter to inform you of my resignation from my position as [Job Title], effective [Date of Resignation]. My decision to resign is due to family obligations that require me to relocate out of the country. Although it is with a heavy heart that I leave my current role, I am looking forward to spending more time with my family in my home country.
I would like to thank you and the team for the support and opportunities you have given me during my tenure at the company. I have learned a great deal and have had the pleasure of working with some incredible individuals who I will miss dearly. I will ensure a smooth transition for my replacement and will be available to assist with any handover tasks during my notice period.
Thank you once again for everything, and I wish the company and my colleagues the very best.
Best regards,
[Your Name]
Sample 3: Resignation Letter Due to Career Growth
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title], effective [Date of Resignation]. While I have enjoyed working at the company and with my colleagues, I have received an offer that I could not turn down that will help me advance in my career in ways that are not possible with my current role.
I want to express my gratitude to you and the team for the valuable experiences and opportunities that you have given me during my tenure. I have developed a great deal professionally and personally, and I will always cherish the memories and relationships I have formed during my time here.
I will ensure a smooth transition for my replacement and am willing to help with any handover tasks during my notice period. Please let me know if there is anything else that I can do during this transition to help with the process.
Thank you once again for everything, and I wish the company continued success.
Best regards,
[Your Name]
Sample 4: Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
This letter serves as formal notification of my resignation from my position as [Job Title], effective [Date of Resignation]. My decision to resign is due to personal reasons that have made it necessary for me to re-evaluate my priorities and goals, and I have decided that it is best for me to step down from my current role with the company.
I am grateful for the opportunities and experiences that I have had during my time at the company and for the mentorship and guidance that I have received from you and the team. While it was not an easy decision to resign, I believe it is the best course of action for me at this time of my life.
I will ensure a seamless transition for my replacement and will be available to assist with any handover tasks during my notice period. Please let me know if there is anything else that I can do to make the transition as smooth as possible.
Thank you for everything, and I wish the company and my colleagues all the best.
Sincerely,
[Your Name]
Sample 5: Resignation Letter Due to Relocation
Dear [Manager’s Name],
This letter serves as formal notification of my resignation from my position as [Job Title], effective [Date of Resignation]. The reason for my resignation is that I am relocating to a different part of the country with my family, and it is no longer feasible for me to continue in my current role with the company.
I appreciate the support and opportunities that you and the team have provided me during my tenure, and I have enjoyed working with everyone. I will ensure a seamless transition for my replacement during my notice period and am willing and available to assist with any handover tasks that might be necessary.
Thank you for your understanding, and I wish the company and my colleagues continued success.
Best regards,
[Your Name]
Sample 6: Resignation Letter Due to Workplace Culture
Dear [Manager’s Name],
This letter serves as formal notification of my resignation from my position as [Job Title], effective [Date of Resignation]. The reason for my resignation is that, over time, I have found myself at odds with the workplace culture, which is no longer consistent with my personal and professional values.
I would like to thank you and the team for the support and opportunities that you have provided me during my tenure at the company. Although I am resigning from my position, I am confident that the company will continue to be successful thanks to the collective talents and efforts of the team.
I will ensure a seamless transition for my replacement and am open to assisting with any handover tasks during my notice period. Please let me know if there is anything else that I can do to make the transition smoother.
Thank you again, and I wish the company and my colleagues continued success in the future.
Sincerely,
[Your Name]
Sample 7: Resignation Letter Due to Unforeseen Circumstances
Dear [Manager’s Name],
I am writing this letter to tender my resignation from my position as [Job Title], effective [Date of Resignation]. Unforeseen circumstances beyond my control have made it necessary for me to reassess my priorities and make some tough decisions. I have decided that it is in my best interests to resign from my position with the company.
I want to express my gratitude for the support and opportunities that you and the team have provided me during my tenure. It was an honor to work with such a talented and dedicated group of professionals, and I will miss everyone.
During my notice period, I will ensure a smooth transition for my replacement and am willing to assist with any handover tasks that may be necessary. Please let me know if there is anything else that I can do to help facilitate a seamless transition.
Thank you for everything, and I wish the company and my colleagues continued success in the future.
Best regards,
[Your Name]
Tips for Resignation Letter Draft With Notice Period
Resigning from a job can be a daunting task, but writing a resignation letter with notice period can ease your transition into the next phase of life. Here are some tips to consider when drafting your resignation letter:
- Be professional: While it’s important to be honest and courteous in your resignation letter, it’s equally important to maintain a professional tone. Avoid using negative language, and focus on expressing gratitude for the experience and your time with the company.
- Provide notice period: Most companies require employees to provide a minimum two-week notice period. Make sure to include the specific date of your last day in the letter. This gives your employer time to find a replacement and ensures a smooth transition.
- Thank your employer: Expressing gratitude to your employer for the opportunity to work with them, as well as any skills or experience gained, can leave a positive lasting impression and potentially lead to a positive reference in the future.
- Offer to help during the transition: An offer to help train your replacement or assist with the handover process can show that you are committed to ensuring a smooth transition and can leave a good impression with your current employer.
- Be clear and concise: It’s important to keep your resignation letter brief and to the point. Stick to the facts and avoid unnecessarily detailing why you are leaving or any personal issues that led to your decision.
Overall, it’s important to remember that resigning from a job with notice period is a professional and courteous process. A well-written resignation letter can leave a positive lasting impression and ensure a smooth transition for both you and your employer.
Resignation Letter Draft With Notice Period – FAQs
What is a resignation letter with notice period?
A resignation letter with notice period is a formal letter that an employee writes to their employer when they decide to leave the job with a specific amount of time to give the employer a chance to find a replacement.
How do I start my resignation letter with a notice period?
Start your resignation letter by mentioning your intention of leaving, your last working day and offer any assistance during the notice period. Thank your employer for the opportunities given to you and for the knowledge and experience you have gained while working with the company.
What should I include in my resignation letter with a notice period?
In your resignation letter with notice period, you should include the date of the letter, your personal information like name and position, the name and address of your employer, the date of your resignation, the duration of your notice period, and your gratitude and well wishes towards the company and colleagues.
How long should my notice period be?
The duration of your notice period depends on your company’s policies, your contract, and the position you hold. In general, the notice period could range between two weeks to three months.
What if I don’t want to work during the notice period?
If you don’t want to work during the notice period, you can negotiate with your employer. However, keep in mind that not adhering to the notice period could affect your professional reputation and future job prospects.
Can I resign via email?
It’s always better to resign in person or by certified post. However, if you have no other options, you can resign via email. Make sure to write a clear and well-drafted resignation letter.
Do I need to give a reason for my resignation?
You don’t necessarily have to mention why you are resigning in your notice letter. However, if you are leaving due to a personal or a grievance reason, you can mention it in a professional manner.
What if I want to retract my resignation?
If you want to retract your resignation, inform your employer immediately. Your employer may reject or accept your request, and based on that, you can take further actions.
Thank you for reading!
I hope this article has been helpful in providing guidance on how to draft a proper resignation letter with notice period. Remember, it’s always important to resign in a professional and respectful manner, while ensuring that you fulfill your responsibilities to your employer during the notice period. If you have any questions or feedback, please don’t hesitate to leave a comment below. And make sure to check back soon for more useful tips and tricks on navigating the world of work!