If you are a diligent employee, the decision to leave your job can be a hard one. Whether it is because of better career opportunities or personal reasons, you want to ensure that your resignation is a positive one. A resignation letter leaving on good terms is the ideal way to bid farewell to your colleagues and company. After all, you never know if you will cross paths with your former employer again, so a good impression always helps.
The good news is that writing a resignation letter leaving on good terms is not as complicated as it sounds. There are several resignation letter templates that you can choose from to guide you as you express your gratitude and appreciation for your time at the company. These templates are easily customizable, allowing you to adjust them to your specific situation and needs.
By writing a resignation letter leaving on good terms, you demonstrate your professionalism and respect for the company and your colleagues. It also makes it easier for your employer to give you a positive reference should you need one in the future.
In this article, you will find several resignation letter examples that you can use as a guide. You can modify them as needed to reflect your own situation, while still keeping the tone positive and respectful. So if you are planning to resign and want to leave on good terms, read on for some expert tips and templates that will help you achieve just that.
The Best Structure for Resignation Letter Leaving on Good Terms
When writing a resignation letter, it is important to leave on good terms with your employer. Not only does this benefit you in terms of future references, but it also shows a level of professionalism and respect for the company and your colleagues. To ensure your resignation is handled appropriately, it’s essential to structure your letter effectively.
Firstly, it’s important to start your letter by thanking the company for the opportunities it has presented to you. This should be done in a gracious and sincere manner, highlighting the specific experiences you have gained and how they have contributed to your personal and professional growth. You can use this paragraph to express your gratitude for the support provided by your colleagues, mentors, or supervisors.
In the second paragraph, you should inform the company of your intentions to resign. Be sure to provide a clear and concise reason for leaving, while also expressing your appreciation for the time you have spent with the company. It’s essential to avoid any negativity within this paragraph, and instead, focus on the positives and the benefits of the new opportunity that awaits you.
In the third paragraph, you may offer to assist in the transition period before your departure. This could include training your replacement, documenting your responsibilities, or communicating with clients with whom you’ve worked closely. This is a great opportunity to demonstrate your professionalism and willingness to ensure a smooth and successful handover.
Finally, you should end your letter on a positive note, expressing your gratitude once again and extending well wishes to the company and its employees. This can also include a general sentiment of appreciation towards the company, your colleagues, and the opportunities provided to you during your tenure.
In conclusion, a well-written resignation letter can help you leave on good terms with your current employer while setting a positive tone for the final days of your tenure. By structuring your letter in a clear and professional manner and expressing gratitude, you can maintain positive relationships and leave on good terms in a way that benefits your professional future.
Resignation Letter Leaving On Good Terms
Sample 1: Resigning to Further My Education
Dear Manager,
I am writing this letter to inform you that I am resigning from my position as a Marketing Manager in this company. My reason for leaving is to pursue higher education in a field that aligns with my long-term career goals.
I would like to thank you for the opportunity to work and grow in this company. I have learned a great deal from working with my colleagues, and I will always be grateful for the support and guidance provided by my supervisor. I will do my best to ensure a smooth transition of my responsibilities to the team and leave no loose ends. I want to make sure that you know that I am grateful for the experience and will always value the knowledge that I gained during my time here.
Thank you again for everything. I hope you will consider me for future opportunities.
Sincerely,
[Your Name]
Sample 2: Resigning Due to Family Matters
Dear HR Manager,
I regret to inform you that I have decided to resign from my position as a Sales Representative in this company with immediate effect. Unfortunately, there is a family issue that I need to attend to, which is requiring my full attention.
I would like to thank you for the opportunity to work and grow in this company. I have learned a lot from the experiences here and I will miss the team and the work environment. Please let me know what I can do to ensure a smooth transition of my responsibilities to a colleague. I am willing to work with them to ensure that no tasks are left unattended before leaving the company.
Thank you again for everything. I hope you understand this decision and will consider me for future opportunities should they arise.
Sincerely,
[Your Name]
Sample 3: Resigning Due to Career Growth
Dear Supervisor,
With this letter, I would like to inform you that I am resigning from my position as a Customer Service Representative in this company. I have been presented with a new job opportunity that would allow me to grow my career further in the field of customer service.
I want to express my gratitude for the opportunity to work and learn here. I have appreciated the trust you have placed in me and the support provided. To ensure a smooth transition, I will work with my colleagues to help train whoever takes up this role and I will complete any outstanding projects before my last day.
Thank you again for everything. Please feel free to reach out to me if there’s anything else I can do to ensure an effortless transition for all involved parties.
Sincerely,
[Your Name]
Sample 4: Resigning Due to Re-location
Dear Employer,
Please accept this letter as my official resignation from my current position as the Content Writer in this company. Unfortunately, I am relocating to a new city due to personal reasons, which requires me to resign from my position in this company.
I am grateful for the experience and opportunities that working in this company has provided, and I will miss the team and work environment. I will do everything possible to ensure a seamless transition of my responsibilities to my colleagues, and I am happy to be available for any queries or assistance needed during the transition period.
Thank you for understanding and for the opportunity to be a part of the team.
Yours sincerely,
[Your Name]
Sample 5: Resigning to Start a New Business Venture
Dear Manager,
This letter serves as my official resignation from my position as the Senior Project Manager in this company, effective two weeks from today. My resignation is due to my interest in starting my business venture that requires my full attention and commitment.
I want to express my appreciation for the valuable experience and support that I received during my time here. I am grateful to have had the opportunity to learn and grow with such fantastic colleagues, bosses, and subordinates. With the help of my colleagues, I will complete all current assignments and reviews before my last day at the company, ensuring a smooth transition for everyone.
Thank you for the opportunities we had together, and I look forward to keeping in touch in the future.
Yours sincerely,
[Your Name]
Sample 6: Resigning Due to Health Reasons
Dear HR Manager,
I am writing to inform you that I am resigning from my position as a Digital Marketer in this company due to serious health issues requiring my full attention. As recommended by my doctor, I need to focus more on my health at this time, so I must relinquish my duties and responsibilities in the company.
Working here has been a wonderful opportunity, and I am grateful for the talented coworkers who provided me with a great professional experience. I have valued the company’s teamwork spirit and culture, and I am leaving with some cherished memories. I plan to work with my colleagues over the next few days to ensure a smooth transition, completing any outstanding projects and tasks before leaving the company.
Thank you for this opportunity and all the understanding during my time in this company.
Sincerely,
[Your Name]
Sample 7: Resigning due to Retirement
Dear Supervisor,
I am writing to inform you that I am retiring from my position as a Senior Vice President in this company, effective [Date]. I have enjoyed serving this wonderful company and valued the opportunities provided in the past [X years].
It has been a pleasure working with talented colleagues and supervisors, and I will cherish the memories of the great friends whom I have met along the journey. The company team spirit and culture are incredible, and I am proud to have been a part of it. As I retire, I will help my colleagues on any pending projects and do my best to ensure a smooth transition.
Thank you for enabling me to be a part of this great company, and I look forward to the future and a new chapter of my life.
Warmest Regards,
[Your Name]
Related Tips for Resignation Letter Leaving On Good Terms
Resignation letters can be tough to write, particularly when you’re leaving a job you’ve held for several years. However, it’s essential to leave on good terms particularly if you hope to keep professional connections with your former employer or co-workers. Here are related tips when writing a resignation letter:
- Keep it short and to the point. A detailed letter isn’t necessary unless your employer requests additional information. Simply state your intentions to leave, your last day of work, and a few words of thanks.
- Provide ample notice. Two weeks of notice is standard, but it can be more depending on your position. Consider your employer’s needs and offer as much time as possible to ensure a smooth transition for everyone involved.
- Acknowledge your accomplishments. Take a moment to mention your accomplishments while working for the company. This is a great way to leave on a positive note and reflects positively on both yourself and the company.
- Offer to help with the transition. If you have any lingering tasks you were responsible for, offer to help with the handover. Your employer will appreciate your willingness to complete any unfinished business and help onboard your replacement.
- Show gratitude. Thank your supervisor and colleagues for the opportunity to work for the company and any guidance they may have provided you.
- Be Professional It’s important to keep the tone professional, even though you may be tempted to vent about your frustrations. Remember that your letter is a reflection of yourself and your professionalism.
In summary, resigning a job can be tricky. Nonetheless, you can use the tips provided above to write a resignation letter that leaves a positive impression and reflects favorably on your character. Always remember to leave on good terms and maintain professionalism throughout the process.
Resignation Letter Leaving On Good Terms FAQs
What is a resignation letter?
A resignation letter is a written notice that an employee submits to their employer to formally announce their intention to leave their job, often accompanied by a specific date of departure.
How important is a resignation letter?
A resignation letter is an important professional document that formally notifies your employer of your intention to leave your job. It can also serve as a written record of your intentions and the terms of your departure should any legal disputes arise in the future.
What should a resignation letter contain?
A resignation letter should include a formal statement of your intention to leave, the date of your last day of work, your reason for leaving, and a thank you note expressing your gratitude and appreciation for the company and colleagues you worked with during your tenure.
How much notice should I give in my resignation letter?
The standard notice period for most jobs is two weeks. However, you should refer to your employment contract or company policy to determine the appropriate notice period for your specific position and company.
What is the best way to deliver a resignation letter?
The best way to deliver a resignation letter is in-person to your immediate manager or supervisor along with a verbal communication of your intention to leave. You can also send a copy of the resignation letter via email or physical mail as a formal record.
How do I maintain good relationships when leaving a job?
To maintain good relationships when leaving a job, you should be honest about your reasons for leaving, express your gratitude and appreciation for the company and colleagues you worked with, provide notice well in advance, and offer to assist with the transition process and training of your replacement if possible.
Can I use a resignation letter as an opportunity to voice my frustrations?
No, a resignation letter is not the appropriate medium to voice your frustrations or grievances with the company or management. It should be a professional and polite notice of your intention to leave, expressing gratitude and appreciation for the company and colleagues you worked with.
Can a resignation letter negatively affect my employment history or future job opportunities?
A resignation letter, if handled professionally and with good communication, will not negatively affect your employment history or future job opportunities. In fact, leaving a job on good terms can often lead to positive networking and future career opportunities.
Thanks for Reading!
So that’s it for now! Remember, leaving on good terms is not only professional but also respectful and courteous. It can pave the way for future opportunities and relationships, so don’t burn bridges. Always leave a job in a positive light even if it wasn’t an ideal fit. Thank you for reading this article, and I hope it was helpful for you. Visit us again later for more relatable and helpful content. Goodbye for now!