Are you thinking of resigning from your current job? Whether you received a better offer or are seeking a new career path, it’s important to handle your resignation professionally and respectfully. One way to do that is by sending a resignation mail to your manager. But how do you craft a resignation mail that expresses your intentions without burning bridges or leaving a negative impression?
Don’t worry, we’ve got you covered. In this article, we’ll guide you through the process of writing a resignation mail and provide you with sample templates that you can use and modify to suit your specific situation. With our help, you can resign from your job smoothly and maintain a positive relationship with your manager and colleagues.
So, without further ado, let’s dive into the world of resignation mails.
The Best Structure for a Sample Resignation Mail to Manager
When it comes to quitting your job, it’s important to do so professionally, respectfully, and with proper notice. One of the first steps in this process is to send a resignation email to your manager. Crafting an effective email can be daunting, but it doesn’t have to be. Here are some tips on the best structure for a sample resignation mail to your manager:
1. Start with a Clear and Direct Subject Line
Your subject line should be crisp, concise, and include the words “resignation” and your name. Examples include:
• Resignation – Jane Smith
• Notice of Resignation – John Doe
• Leaving the Company – Sally Johnson
2. Begin with a Professional Salutation
Start your email with a professional salutation, such as “Dear [Manager’s name].” Avoid addressing them by their first name unless your relationship is casual.
3. Clearly State Your Intention to Resign
Be clear and direct about your intentions to resign in the first paragraph of your email. There’s no need for a lengthy explanation, but it’s courteous to thank your manager and the company for the opportunities you had while working there.
4. Provide a Reason for Resignation (Optional)
It’s not mandatory to state your reason for quitting, but it can be helpful to your manager for future planning. If there was something that triggered your resignation, you can briefly mention it.
5. Mention Your Notice Period and End Date
It’s essential to tell your manager how much notice you will be giving and when your last day will be. The standard notice period is two weeks, but some companies may require more or less time.
6. Offer to Help with the Transition
Offering to help your manager during the transition period is a thoughtful gesture and can leave a positive lasting impression. Let your manager know you’re willing to help with training your successor or provide essential information.
7. End with Gratitude and Warm Regards
End the email with gratitude and warm regards. Express your appreciation for the experience and your time with the company. Sign off with “Sincerely” or “Best Regards” and include your contact information if needed.
Conclusion
Writing a resignation email to your manager is a crucial step in leaving your current job professionally. It’s best to keep your email clear, direct, and courteous while offering to help with the transition period. Remember to end the email with gratitude and warm regards. If you follow these suggested structures, you can ensure that you leave your company on good terms and maintain your professional reputation.
7 Sample Resignation Mail To Manager for Different Reasons
Sample Resignation Mail To Manager due to Relocation
Dear manager,
I regret to inform you that I will be resigning from my position as a Sales Executive at ABC Company. This decision has come as a result of my relocation to another state due to personal reasons. I am grateful for the growth opportunities and support that I have received from the company throughout my tenure.
As per the company policy, I will be completing my notice period of two weeks and will be available to assist in the transition process. I am confident that the team will continue to grow and achieve greater heights in the future.
Thank you for being a great leader and mentor. I am grateful for the valuable experiences and knowledge that I have gained during my time here.
Best regards,
John Smith
Sample Resignation Mail To Manager due to Personal Reasons
Dear manager,
It is with a heavy heart that I tender my resignation from my position as a Marketing Manager at XYZ Corporation. This decision has been made on account of personal reasons that require my immediate attention.
I sincerely apologize for any inconvenience that this may cause, and I would like to thank you for the support and guidance that you have extended to me throughout my tenure here. As per the company policy, I will be completing my notice period of two weeks and will be available to assist in the transition process.
I have no doubt that the team will continue to succeed and achieve great things in the future. Thank you for helping me grow both personally and professionally during my time with the company.
Sincerely,
Jane Doe
Sample Resignation Mail To Manager due to Maternity Leave
Dear manager,
I hereby submit my resignation from the position of Human Resource Manager at ABC Corporation. This decision has been made due to my impending maternity leave which will require me to take an extended break from work.
I have enjoyed working with the company and the wonderful team, and I thank you for providing me with ample opportunities to grow and develop as a professional. I would like to request that my notice period be waived to enable me to tend to my personal needs at this time.
Thank you for your understanding and continued support throughout my tenure with the company.
Best regards,
Mary Jones
Sample Resignation Mail To Manager due to Health Concerns
Dear manager,
It is with regret that I tender my resignation from my position as a Senior Software Developer at XYZ Corporation. This decision has been made due to personal health concerns that require my immediate attention.
I would like to extend my heartfelt gratitude to you for the constant support and guidance that I have received from you and the team at XYZ Corporation. I will work with you and the rest of the team to ensure an effective transition process as per company policy.
Thank you for the fantastic opportunities that have allowed me to develop both personally and professionally. I wish the team continued growth and success in the future.
Regards,
Thomas Lee
Sample Resignation Mail To Manager due to Better Opportunity
Dear manager,
It is with mixed emotions that I submit my resignation from my position as a Business Analyst at ABC Corporation. I have been offered another opportunity to further my career, and I feel that I must take it. This new position offers new challenges and growth opportunities that align with my professional goals.
I have enjoyed my time here and have learned so much from you and the team. I am grateful for the support and encouragement that has allowed me to develop both personally and professionally. As per company policy, I will ensure an efficient transition process during my notice period of two weeks.
I am confident that the team will continue to thrive and reach new heights. Thank you for everything!
Best wishes,
Robert Johnson
Sample Resignation Mail To Manager due to Educational Pursuits
Dear manager,
Please accept my resignation from my position as a Customer Support Representative at XYZ Corporation. This decision has been made in light of my decision to pursue further education that will enable me to expand my skills and knowledge in the field of customer service.
I am grateful for the guidance and opportunities that the company has provided during my tenure here. Thank you for the valuable experiences and knowledge that I have gained while working here. Per the company policy, I will ensure that an efficient transition process is carried out during my notice period of two weeks.
Thank you for being such a wonderful manager and mentor throughout my tenure with the company. I wish you and the team all the best!
Best regards,
Emily Davis
Sample Resignation Mail To Manager due to Company Culture
Dear manager,
I regretfully submit my resignation from my position as a Marketing Executive at ABC Corporation. This decision has been made due to my realization that the company culture does not align with my personal values and vision.
It has been an honor being a part of the team, and I appreciate all the support and growth opportunities that were given to me. I will ensure that I complete my notice period of two weeks and that the transition process is seamless as per the company policy.
I believe that it is crucial to work in an environment that aligns with one’s values and vision, and I thank ABC Corporation for the effective collaboration and experience.
Thank you and best wishes,
Eric Johnson
Tips for Writing a Resignation Email to Your Manager
Resigning from your job can be a tough decision. However, when you have decided to take this step, it’s important to inform your manager through a well-written resignation email. Here are some tips that can help you write a professional resignation email:
- Use a clear and direct subject line: Your subject line should be straightforward, clear, and include your intention to resign. For example, “Resignation Letter – [Your Name].”
- Start with a formal address: Your email should start with a formal address to your manager, such as “Dear [Manager’s Name]”.
- Include the date of your intended departure: This will give your manager enough time to find a replacement or make necessary arrangements. Typically, two weeks’ notice is standard.
- Be positive and maintain a positive tone: Focus on the positive aspects of your job and express gratitude for the opportunity to work with the company. Avoid negative or critical comments, even if you feel justified in making them.
- Offer to help with the transition: Be willing to help your manager and co-workers with the transition, whether it’s training a new employee, finishing projects, or documenting processes.
- End with a thank you and your contact information: Thank your manager again for the opportunity to work with the company and provide your contact information for future communication.
Remember, resigning from a job is a big decision, but writing a resignation email can be a relatively simple process if you follow these tips. Be honest, polite, and professional in your approach, and focus on your future career goals. Lastly, take the time to reflect on the experiences and skills you gained during your time with the company, and leave on a positive note.
FAQs related to Sample Resignation Mail To Manager
What should I include in my resignation mail to my manager?
You should include your intention to resign, your last day of work, and a brief statement expressing gratitude for the time you spent working for the company.
Should I provide a reason for my resignation in my mail?
You can provide a reason for your resignation, but it is not mandatory. Keep in mind that your manager may ask you for more information in person.
Do I need to give any specific notice period?
Check your employment agreement to know if there are any specific requirements for the notice period. If there is no mention, two weeks’ notice is standard practice in most work environments.
Can I negotiate an early release date?
You can request an early release date if you have valid reasons such as accepting a job offer that starts earlier than your notice period. It is up to your manager to decide whether they can accommodate your request or not.
Should I mention any unfinished work or projects in my resignation mail?
You can mention any unfinished work or projects in your mail and assure your manager that you will complete them before leaving or offer to assist in finding a replacement for yourself.
What if my manager wants to discuss my resignation in person?
You should be prepared to discuss your resignation in person with your manager. Keep the discussion professional and try to explain your reasons clearly and calmly.
Do I need to inform my colleagues about my resignation?
You don’t have to inform your colleagues about your resignation if you don’t want to. However, it’s best practice to inform them in person if possible, or in a team meeting if you work in a large team.
How should I handle my last day of work?
You should handle your last day professionally and responsibly. Finish your tasks, organize your files and handover your work to the relevant person. Express your gratitude towards your manager or colleagues and try to maintain good relations.
Thanks for Reading, Hope You Found It Helpful
We hope this sample resignation mail to your manager helps make your resignation process smooth and stress-free. Always remember to keep it professional, concise, and respectful. We wish you the best of luck in your future endeavors and thank you for being a loyal reader. Don’t forget to visit our website again for more helpful content on work life and career growth. Till then, stay happy and healthy.