Navigating the professional world as an intern can be daunting, but sometimes circumstances arise where it becomes necessary to resign from a position. Crafting a resignation letter can be a difficult task, especially when trying to strike the right tone and ensure that all necessary information is included. That’s where an Intern Resignation Letter Template can be incredibly helpful. By providing a framework for a professional yet gracious resignation, these templates allow interns to resign with confidence. Fortunately, there are many examples of Intern Resignation Letter Templates online, and with a little editing, they can be tailored to fit any situation. So if you find yourself in need of resigning from your intern position, have no fear – it can be done with ease and grace thanks to the Intern Resignation Letter Template.
The Best Structure for an Intern Resignation Letter Template
Are you an intern who needs to resign from your current position? Writing a resignation letter can be a challenging task, but with the right structure, you can make the process a lot easier.
First of all, start with a clear and concise opening paragraph that states your intention to resign from your position as an intern. You don’t need to provide detailed reasons for your decision, but it’s polite to thank your employer and the company for the opportunity they have provided you.
In the second paragraph, you can delve into the reasons for your resignation, if you feel comfortable doing so. This is a good space to provide constructive feedback on the company’s practices, or to state your desire to pursue other career opportunities. Keep this paragraph brief and professional.
The third paragraph can be used to express appreciation for the experience and skills you gained during your time with the company. This is a good opportunity to thank your colleagues and supervisors for their support during your internship, and to wish them all the best for the future.
Finally, end the letter with a brief closing paragraph that reiterates your appreciation for the opportunity you had to work for the company, and a polite request for any necessary logistical details, such as when your last day of work will be or how to return company property.
Remember to use a professional tone throughout the letter, and to proofread carefully for any spelling or grammatical errors. With this structure, you can create a strong and professional resignation letter that will leave a positive impression on your current employer and pave the way for future opportunities.
Intern Resignation Letter Templates
Sample 1: Intern Resignation Letter Due to Personal Reasons
Greetings,
I would like to express my gratitude for the opportunity to work as an intern in this esteemed organization. Unfortunately, due to some personal reasons, I have to resign from my position effective immediately. I hope this will not cause any inconvenience to the company.
While I am grateful for the valuable experience I have gained during my tenure here, I am unable to continue as an intern at this time. I want to thank my colleagues and supervisor for their support and cooperation during my time here. I have learned a lot from this experience, and it will assist me in my future endeavors.
Thank you for understanding my decision to resign. I wish the company continued growth and success.
Sincerely,
[Your Name]
Sample 2: Intern Resignation Letter Due to Another Job Offer
To whom it may concern,
This letter serves as my formal resignation as an intern at [company name]. I have recently been offered a full-time position at another company, which I have decided to accept. My last day of work will be [date].
I would like to express my gratitude for the valuable experience and knowledge gained during my time here. I appreciate the support and guidance provided by my colleagues and supervisor, which has been instrumental in my professional development.
I hope that my decision to resign will not cause any inconvenience to the company. Please let me know if I can assist in any way during the transition process.
Thank you for the opportunity to work at [company name] and for your understanding.
Sincerely,
[Your Name]
Sample 3: Intern Resignation Letter Due to Medical Reasons
Dear [Supervisor’s Name],
It is with regret that I must resign from my position as an intern at [company name]. Unfortunately, I have been diagnosed with a medical condition that prevents me from continuing my duties as an intern. My last day of work will be [date].
I want to thank you and the company for the valuable experience and skills that I have gained during my tenure here. Your guidance and support have been much appreciated, and I am grateful for the skills and knowledge that I have acquired while working at [company name].
I apologize for any inconvenience that my resignation may cause. I am willing to provide assistance with any necessary transition or handover of responsibilities to ensure a smooth process. Please let me know if there are any other steps that need to be taken to complete the resignation process.
Thank you again for the opportunity to work here and for your understanding during this difficult time.
Respectfully,
[Your Name]
Sample 4: Intern Resignation Letter Due to Unfavorable Work Environment
Dear [Supervisor’s Name],
It is with regret that I submit my resignation from my position as an intern at [company name]. I have encountered an unfavorable work environment that has affected my ability to concentrate and complete assigned tasks. My last day will be [date].
I appreciate the skills and experience that I have gained during my tenure here and thank you and my colleagues for their support and guidance.
I apologize for any inconvenience that this resignation may cause. Please let me know if there is any assistance that I can provide to make the transition process smoother.
Thank you for the opportunity to work here.
Sincerely,
[Your Name]
Sample 5: Intern Resignation Letter Due to Scholarship Acceptance
Dear [Supervisor’s Name],
I would like to tender my resignation as an intern at [company name] as I have recently been awarded a scholarship that requires a full-time commitment. My last day will be [date].
It has been an absolute pleasure to work here and I am grateful for the experience and skills that I have gained during my tenure here. I have been fortunate to work with exceptional colleagues and learned a lot from my supervisor. I appreciate all the guidance and support extended to me.
I apologize for any inconvenience this resignation may cause to the company and would like to provide any assistance needed to ensure a seamless handover of duties. I wish the company continued success in all its future endeavors.
Sincerely,
[Your Name]
Sample 6: Intern Resignation Letter Due to Relocation
Dear [Supervisor’s Name],
It is with a heavy heart that I submit my resignation as an intern at [company name]. I have recently received an offer to relocate, which I have accepted. My last day will be [date].
I am grateful for the experience gained during my time at [company name] and the support and guidance extended to me by colleagues and my supervisor. I wish the company continued success and growth in the future.
I apologize for any inconvenience that my resignation may cause. I will ensure the handover of duties is seamless and assist in any necessary transition tasks.
Thank you again for the opportunity to work here.
Yours sincerely,
[Your Name]
Sample 7: Intern Resignation Letter Due to Studies
Dear [Supervisor’s Name],
Please accept this letter as my resignation as an intern at [company name]. Due to my increased academic workload, I am no longer able to effectively manage both my studies and internship. My last day will be [date].
I would like to thank you and my colleagues for the guidance and support extended to me during my tenure here. I am grateful for the experience and skills I have acquired during this internship, which will benefit me in my future endeavors.
I apologize for any inconvenience that my resignation may cause and am willing to assist in any way to ensure a smooth transition. I value the relationship established with the company and hope to maintain contact in the future.
Thank you again for the opportunity to work here.
Best regards,
[Your Name]
Tips for Writing an Intern Resignation Letter
Resigning from an internship can feel daunting, but it’s important to do so professionally and respectfully. Here are some tips to help you craft a well-written and thoughtful resignation letter:
- Begin your letter with a clear and concise statement of your intentions. Let your employer know that you are resigning and the date your resignation will take effect.
- Express gratitude for the opportunity to work and learn as an intern. Be specific about what you have learned and how it has helped you in your career.
- Offer to help with the transition process in any way you can. This may include training someone to take over your responsibilities or creating documentation to help your successor.
- Avoid going into detail about your reasons for resigning. If you do choose to explain your reasons, keep it brief and professional. Focus on the positive experiences you had during your time as an intern.
- End your letter on a positive note. Express well wishes for the company and your colleagues, and thank them again for the opportunity to work with them.
Remember that your resignation letter is a reflection of your personal and professional brand. Keep it professional, respectful, and positive to leave a good impression with your employer and colleagues.
Intern Resignation Letter Template FAQs
How do I use the Intern Resignation Letter Template?
To use the Intern Resignation Letter Template, simply download the template, fill in the necessary information, and print it out. You can then submit the letter to your supervisor or HR department.
What should I include in my Intern Resignation Letter?
Your Intern Resignation Letter should include your name, position, and the date of your resignation. It should also thank the employer for the experience and mention the reason for leaving. Finally, you should provide your contact information so your employer can reach you if necessary.
Do I need to give notice before resigning?
It is generally best to give notice before resigning, as this allows your employer time to find a replacement and plan for the transition. Two weeks’ notice is standard, but be sure to check your employment contract for any specific requirements.
Can I email my Intern Resignation Letter?
It is best to deliver your Intern Resignation Letter in person or by certified mail. If you cannot do this, emailing the letter is the next best option. However, be sure to follow up with a phone call or email to ensure that your employer received the letter.
What should I do if my employer wants me to stay longer?
If your employer asks you to stay longer than your scheduled resignation date, it is up to you to decide if you are willing to do so. However, if you have already made plans or accepted a new job offer, it is important to communicate this to your employer and respectfully decline the request to stay longer.
Do I need to provide a reason for my resignation?
You are not required to provide a reason for your resignation, but it is generally a good idea to do so. This can help your employer understand your decision and provide valuable feedback for improving the workplace in the future.
Is it okay to express my dissatisfaction with the company in my Intern Resignation Letter?
It is generally not a good idea to express negative feelings or dissatisfaction with the company in your resignation letter. This can burn bridges and hurt your professional reputation. Instead, focus on the positive experiences and skills you gained during your time with the company.
Time to Say Goodbye
Well, folks, that’s all for now. We hope this Intern Resignation Letter Template comes in handy for all you interns out there who are ready to move on from your current position. Remember to always keep things professional when quitting a job and don’t burn any bridges. Thanks for reading and we hope to see you back here again soon for more helpful career advice! Good luck out there!